# Privacy Policy for Smart Notes-AI Meeting Summary
**Last Updated: November 30, 2025**
## Introduction
Smart Notes-AI Meeting Summary ("we," "our," or "us") operated by UltraTech Apps is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.
## Information We Collect
### Personal Information
When you use Smart Notes, we may collect:
- **Account Information**: Email address, name, and profile information when you sign in with Google
- **Authentication Data**: Firebase Authentication credentials for secure access
- **Device Information**: Device type, operating system version, unique device identifiers
### Audio and Content Data
- **Audio Recordings**: Voice recordings you create within the app
- **Transcriptions**: Text transcriptions generated from your audio recordings
- **Summaries and Notes**: AI-generated summaries and notes you create or edit
- **User-Generated Content**: Tags, categories, and other metadata you add to your recordings
### Automatically Collected Information
- **Usage Data**: App features used, session duration, interaction patterns
- **Performance Data**: Crash reports, error logs, and diagnostic information
- **Analytics Data**: Anonymous usage statistics to improve app functionality
## How We Use Your Information
We use the collected information for:
1. **Service Delivery**:
- Transcribing audio recordings
- Generating AI-powered summaries
- Storing and syncing your data across devices
2. **Service Improvement**:
- Analyzing usage patterns to enhance features
- Identifying and fixing technical issues
- Developing new features based on user needs
3. **Authentication and Security**:
- Verifying your identity
- Protecting against unauthorized access
- Preventing fraud and abuse
4. **Communication**:
- Sending important service updates
- Responding to support requests
- Notifying you about subscription changes
## Third-Party Services
Smart Notes integrates with the following third-party services:
### Firebase (Google)
- **Purpose**: Authentication, cloud storage, and analytics
- **Data Shared**: Email, user ID, usage analytics
- **Privacy Policy**: https://firebase.google.com/support/privacy
### Google Sign-In
- **Purpose**: User authentication
- **Data Shared**: Email address, profile information
- **Privacy Policy**: https://policies.google.com/privacy
### Audio Processing Services
- **Purpose**: Transcription and AI summary generation
- **Data Shared**: Audio files and transcripts (processed securely)
- **Data Handling**: Audio data is transmitted securely and not stored by third-party processors
### Superwall
- **Purpose**: Subscription management and paywall functionality
- **Data Shared**: Device identifiers, subscription status
- **Privacy Policy**: https://superwall.com/privacy
## Data Storage and Security
### Data Storage
- Audio recordings and notes are stored securely in Firebase Cloud Storage
- User data is encrypted in transit using SSL/TLS
- Local device storage uses secure app sandboxing
### Security Measures
- Industry-standard encryption protocols
- Secure authentication via Firebase
- Regular security audits and updates
- Access controls and user authentication
### Data Retention
- Active recordings and notes: Stored as long as your account is active
- Deleted content: Permanently removed from our servers within 30 days
- Account data: Retained until account deletion, then removed within 90 days
## Your Rights and Choices
You have the right to:
1. **Access Your Data**: Request a copy of your personal information
2. **Correct Your Data**: Update or correct inaccurate information
3. **Delete Your Data**: Request deletion of your account and associated data
4. **Export Your Data**: Download your recordings and notes
5. **Opt-Out**: Disable analytics and non-essential data collection
### How to Exercise Your Rights
- **In-App**: Use Profile > Settings to manage your data preferences
- **Email**: Contact us at dworarena@gmail.com
- **Account Deletion**: Profile > Settings > Delete Account
## Children's Privacy
Smart Notes is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13. If we discover that a child under 13 has provided us with personal information, we will delete it immediately.
## Subscription and Payment
- Payment processing is handled by Apple App Store and Google Play Store
- We do not store credit card or payment information
- Subscription data is managed through platform-specific billing systems
- Refer to Apple and Google's privacy policies for payment data handling
## Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share data only in these circumstances:
1. **With Your Consent**: When you explicitly authorize data sharing
2. **Service Providers**: Third-party services that help operate the app (under strict confidentiality agreements)
3. **Legal Requirements**: When required by law, court order, or government regulation
4. **Business Transfers**: In case of merger, acquisition, or asset sale (users will be notified)
5. **Safety and Security**: To protect rights, property, or safety of users and others
## International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.
## Changes to This Privacy Policy
We may update this Privacy Policy periodically. We will notify you of significant changes by:
- Posting the new policy in the app
- Updating the "Last Updated" date
- Sending an email notification (for material changes)
Your continued use of Smart Notes after changes constitutes acceptance of the updated policy.
## California Privacy Rights (CCPA)
California residents have additional rights under the California Consumer Privacy Act:
- Right to know what personal information is collected
- Right to delete personal information
- Right to opt-out of data sales (we do not sell data)
- Right to non-discrimination for exercising privacy rights
## European Privacy Rights (GDPR)
Users in the European Economic Area have rights under GDPR:
- Right to access, rectify, and erase personal data
- Right to restrict or object to processing
- Right to data portability
- Right to withdraw consent
- Right to lodge a complaint with supervisory authorities
## Contact Us
For privacy-related questions, concerns, or requests:
**Developer**: UltraTech Apps
**Email**: dworarena@gmail.com
**Support**: dworarena@gmail.com
## Consent
By using Smart Notes-AI Meeting Summary, you consent to this Privacy Policy and agree to its terms.
## Summary of Key Points
- ✓ We collect audio recordings, transcripts, and account information
- ✓ Data is used to provide transcription and AI summary services
- ✓ Third-party services (Firebase, Google) are used for core functionality
- ✓ Your data is encrypted and securely stored
- ✓ We do not sell your personal information
- ✓ You can delete your account and data at any time
- ✓ We comply with GDPR and CCPA regulations
For the complete policy, please read the full document above.