AHSTS Handbook

Contents

Membership-Production Commitment-Elections-Officer Responsibilities-Massachusetts Anti-Hazing Law

AHSTS Membership

To be a member of AHSTS for the current school year, a student must have been involved in at least one AHSTS show or event during the school year in question.

  • All AHSTS members are eligible to vote in the AHSTS Officer Elections.
  • All AHSTS members who benefit from fee reduction are expected to find a least one business program ad for each production of which they are a company member of.
  • Any AHSTS member can run for any officer position.
  • Any AHSTS member who participates in two AHSTS shows or events receives a pin at the AHSTS Banquet.
  • Any AHSTS member who participates in the fall or winter productions will be eligible for Adviser Awards given at the AHSTS Banquet.
  • Any senior AHSTS member is eligible for one of the two MVP Awards that are awarded by the membership to graduating seniors in which the AHSTS community believes have best represented AHSTS and its philosophy.
  • All AHSTS members who benefit from fee reduction who do not find a least one business program ad for each production in which they are a company member may not run in AHSTS Officer Elections and lose eligibility for Advisor and MVP awards. (suspended, as AHS no long charges fees for activities)
  • AHSTS Alumni receive student rates for tickets for any AHSTS production.

Removal from Membership

A student may lose their membership, upon review by adviser, if in violation of rules as defined in the Student Handbook in Discipline Classification: Group A, B and C.

AHSTS Production Commitment

Students who take part in a Theatrical Society production are making the serious personal commitment that their participation in the production is a priority in their lives.

and

Parental consent is required for student participation in Theatrical Society productions.

When a student commits to a Theatrical Society production and parents consent to their child's participation, both parties understand and agree to the following:

Academic Eligibility

-If a student does not meet Academic Eligibility for student participation in extracurricular activities, they may be replaced.

Conduct and Effort

-Students are required to give their best to make the production a success and act with integrity and professionally at all times.

-If a student's conduct is in violation of school rules as detailed in the AHS Student Handbook, they may be replaced at the discretion of the adviser.

Attendance and Health

-Production Schedule events will take place after-school, evenings, and weekends.

-Students are required to be present, on-time, and stay for the entirety of every aspect of a Production Schedule as required by the director; be it rehearsals, set-construction, performances or strike.

-Students and parents cannot schedule activities that conflict with student participation in the Production Schedule once students are placed in a position or role. Absences, tardiness, leaving early and failure to document scheduling conflicts (either by parents or students) will result in a student being replaced.

-To participate in AHSTS activities students must be at school by 9:45 or not dismissed prior to 11:15 w/out Principal approval.

-No exceptions will be granted for missing Technical Rehearsals, Dress Rehearsals or Performances.

-Students are expected to maintain good health and be well-rested throughout the production process.

Set, Costumes, Props

-All members of a production will be called upon to help in the construction of the set and provide help in acquiring costumes and props.

AHSTS Elections

Election Scheduling

The Election Day for Officers is scheduled by the AHSTS Adviser at the beginning of each school year and is posted on the AHSTS website and calendar. AHSTS members may submit their names for consideration to the Adviser one week before Election Day. If a change in date has to be made, notice will be given to the membership via the AHSTS Website and school announcements at least one week in advance of the new Election date.

Running and Voting

  • All AHSTS members who benefit from fee reduction and do not find a least one business program ad for each production in which they are a company member of may not run in AHSTS Officer Elections and lose eligibility for Adviser and MVP awards. (As AHSTS is no longer a fee-based activity, this rule has been suspended until further notice.)
  • Any AHSTS member may vote in the Officer Elections.
  • The Technical Director and Assistant Technical Director officer positions will be appointed by the AHSTS Adviser from eligible and qualified members.
  • In the event of a tie, the AHSTS Adviser shall make the final choice on the position. If a tie does arise, the AHSTS Adviser and Election Board will not make it publicly known.
  • AHSTS members may only run for one officer position.

Election Code of Conduct

The overriding goal of the Code of Conduct is to create an atmosphere where a fair, open, and positive election can be held.

  • All nominees are expected to maintain an atmosphere of respect and professionalism in their personal and interpersonal relationships-in and out of school-in order to maintain a positive reputation of the Theatrical Society during elections.
  • Any attempt to smear, discredit, or in anyway conduct activities that hurt the reputation of a AHSTS candidate by an AHSTS member shall result in disqualification and expulsion from AHSTS.
  • During the Election Day nominees who are running against someone for a position must make a speech.
  • Questions may not be asked during or after a nominee’s speech, but all AHSTS members are encouraged to speak to any nominee during the week before voting to ask questions about his/her candidacy.
  • Nominees should keep speeches short-two minutes or so due to the short attention span of the membership. Their content may only include references to their qualifications.
  • The Drama Adviser and his/her election appointees may not in any way attempt to influence the results of the elections.
  • AHSTS members may only vote after-school during the elections unless they have previously arranged an Absentee Ballot with the Theatrical Society Adviser. Absentee Ballots will be available on Election Day only and at the discretion of the Theatrical Society Adviser.

Special Elections

  • If an elected AHSTS Officer position is unfilled either through resignation, removal, or a lack of a candidate, then the AHSTS Officers may vote to hold a Special Election to fill the position.
  • Special Elections follow the same guidelines as normal Elections, with the following exceptions:
  • AHSTS Members will have a week after the Special Election is announced (via both the AHSTS website and school announcements) to put their names forth for consideration.
  • Special Elections will be held within two weeks after the Special Election is announced. The AHSTS Adviser will set the date and communicate it via the AHSTS Website and school announcements.
  • Candidates do not have to give a speech on Special Election Day.
  • Voting will take place between 2PM-230PM on Special Election Day.

AHSTS Officer Responsibilities

  • All Officers are expected to be at all Officer Meetings, Fundraising and Ad Sale Events, Banquet, Recruiting Events and Theatrical Society Productions.
  • All Officers are expected to maintain an atmosphere of respect and professionalism in their personal and interpersonal relationships—in and out of school, in order to maintain a positive reputation of the Theatrical Society.
  • Officers will be asked to give input into yearly long-term goals and objectives initiated by Adviser after installation of new officers but before the end of the school year.
  • Create an Election Board that will work with Adviser to run elections using election by-laws and to insure ethical conduct during production. Board must be made up of seniors, officers preferably but AHSTS senior members may serve if the need arises.
  • Officer meetings and voting can begin once a quorum is present but not before the scheduled time. A quorum will be considered 1/2 of the officer body. The Secretary or a designee shall take minutes and attendance. All officers are entitled to vote on motions, but not the Adviser. A motion must receive a majority of the vote to pass, and must be recorded by the Secretary as doing so.

Term of Office

The Term of Office for an Officer starts on the day of the AHSTS Banquet or the Tuesday after Memorial Day, whichever comes first.

Officer Elects

  • Elected AHSTS Officers are called “Elect” after their title.
  • Each Officer Elect serves from their day of election as an 'Officer Elect' until their Term of Office starts.
  • Officer Elect Responsibilities
  • Officer Elects will work with the current holder of their elected office to receive training.
  • Officer Elects will attend Officer Meetings if requested by the Adviser.
  • Officer Elects will help in the organizing and running of the AHSTS Banquet.

President

Run and sets up all meetings.

  • Represents AHSTS with administration.
  • Serve as a member of subcommittees and insures other officers fulfill responsibilities.

Vice President

  • Responsible for all fundraising activities, which include ads in programs.
  • Chairs meetings in absence of president.
  • Completely responsible for organizing any AHSTS trips.
  • Organizing ticket sales for fundraising events.
  • Responsible for training House Manager, Box Office Manager and Head Usher for each production.

Technical Director and Assistant Technical Director(s)

  • Completely responsible for maintaining theater and equipment.
  • Works with Adult TD on Main Stage productions as needed.
  • Completely responsible for maintaining costume/prop storage area and dressing rooms.

Secretary

  • Responsible for all letter writing and communications to AHSTS members, such as newsletters, thank you notes, and email when appropriate.
  • Responsible for taking minutes at meetings.
  • Responsible for arranging 'Thank You' Gifts and Cards for all adults involved in an AHSTS production.

Treasurer

  • Responsible for checking accuracy of AHSTS financial account provided by Student Activities Accountant.
  • Responsible for collecting money from Members, for example t-shirt sales, banquet deposits.

Removal of Officer

If any AHSTS Officer can not or refuses to meet his or her responsibilities as outlined in the AHSTS Handbook that officer may be removed from their position with approval of the AHSTS Adviser and a majority vote by the officers.

Massachusetts Anti-Hazing Law

269:17 HAZING; ORGANIZING OR PARTICIPATING; HAZING DEFINED.

Section 17. Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall be punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction for not more than one year, or both such fine and imprisonment.

The term hazing'' as used in this section and in sections eighteen and nineteen, shall mean any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment or forced physical activity which is likely to adversely affect the physical health of any such student or other person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation. Notwithstanding any other provisions of this section to the contrary, consent shall not be available as a defense to any prosecution under this action.

269:18 FAILURE TO REPORT HAZING.

Section 18. Whoever knows that another person is the victim of hazing as defined in section seventeen and is at the scene of such crime shall, to the extent that such person can do so without danger or peril to himself or others, report such crime to an appropriate law enforcement official as soon as reasonably practicable. Whoever fails to report such crime shall be punished by a fine of not more than one thousand dollars.

269:19 COPY OF SECS. 17-19; ISSUANCE TO STUDENTS AND STUDENT GROUPS, TEAMS AND ORGANIZATIONS; REPORT

Section 19. Each institution of secondary education and each public and private institution of post secondary education shall issue to every student group, student team or student organization which is part of such institution or is recognized by the institution or permitted by the institution to use its name or facilities or is known by the institution to exist as an unaffiliated student group, student team, or student organization, a copy of this section and sections seventeen and eighteen; provided, however, that an institution's compliance with this section's requirements that an institution issue copies of this section and sections seventeen and eighteen to unaffiliated student groups, teams, or organizations shall not constitute evidence of the institution's recognition or endorsement of said unaffiliated student groups, teams or organizations.

Each such group, team or organization shall distribute a copy of this section and sections seventeen and eighteen to each of its members, plebes, pledges or applicants for membership. It shall be the duty of each such group, team or organization, acting through its designated officer, to deliver annually, to the institution an attested acknowledgement stating that such group, team or organization has received a copy of this section and said sections seventeen and eighteen, that each of its member, plebes, pledges, or applicants has received a copy of sections seventeen and eighteen, and that such group, team or organization understands and agrees to comply with the provisions of this section and sections seventeen and eighteen.