VI.C.1 Attach a copy of the written policy and procedures regarding the orientation of new instructors. Who is responsible for new instructor orientation? Detail the means by which the orientation process is consistently implemented and documented. If an orientation checklist is utilized, attach a copy.

As a branch of TVTC, HCT applies TVTC policies. The Corporation’s policies and Orientation Program procedures are attached. See Exhibit1- pages (17) (18) (19)

The Orientation Program covers the following:

1. Orientation for the educational preparation of new training staff members who do not have previous experience in educational or training processes.

2. Orientation for the professional preparation of the new training staff members.

Orientation for Educational Preparation:

First State – Responsibilities of the D.G. of Training Staff Services –

The Directorate conducts an orientation training program for the educational preparedness of new training staff members at the beginning of each training year for a minimum of one week. The program is conducted as part of the preparation process of new training staff members who are newly employed, in accordance with the procedures below.

Upon completing the placement procedures and issuance of a letter of duty assumption at the related place of work, the following shall be completed:

a) Prior to administering the program:

• A listing of the new training staff members from the recruitment department;
• Determination of training staff’s returning date, duration of the program, and names of those carrying out the related duties;
• Identification of the councils where the program will occur;
• Presentation of the program and the training staff who will undertake the training to the Committee of Training and Secondment for approval;
• Upon approval, a letter is provided instructing the related council to administer to program, including the specific date, duration, and location of the training;
• An authorization letter is sent to all councils that encompass new training staff, enabling the new member to attend the program at the specified date and location of training; and
• The training location is prepared, and all training program requirements are provided (e.g., auditorium, training facilities, presentation equipment, lighting, ventilations, seating, etc.).

b) While administering the training program, the following shall occur:

• Reception and registration;
• Provision of instructions and program notices to trainees;
• Provision of the training program timetable to trainees;
• Implementation of the program in accordance with the specified date and location of training at all councils.
• Progress of the program per the timetable;
• Completion of the trainees’ training program attendance sheet;
• Evaluation of the implemented training program; and
• Timely completion of the program.

c) After completion of the training program:

• Arrangement of a graduation ceremony at each council, attended by an official from the Corporation to award certificates of completion to training staff members;
• Payment to the department of community service for training staff members who attended the program;
• Payment to the department of community service for those who administered the program and for costs of the program; and
• Follow-up and evaluation of work completed by the training staff members to ensure their eligibility during the two years’ probation period, in coordination with the training units.

Orientation for Professional Preparation:

Responsibilities of the training unit department:

See Exhibit 1 page (19)

The new training staff members are received and welcomed by the training unit officials and Head of Department. An orientation and introduction to the training unit is given to the new staff members.

The training unit department introduces the new staff members to concepts that will assist the staff members in acclimating to their new workplace, such as:

a) Preparation of a suitable workplace;

b) Introduction to their peers;

c) Provision of appropriate materials and work requirements that promote completion of their duties and higher future performance evaluations;

d) Familiarization with all job-related matters, as well as topics not within the scope of their duties. These include a working knowledge and acquaintance with the activities of other departments.

Department Head’s Training Program Responsibilities:

The department head’s role includes training and administering new training staff, including the following –

a) Reinforce the new training staff members’ professional affiliation with the department;

b) Explain his obligation to perform his duties with diligence and sincerity, based on his selection as department head on scientific and practical grounds;

c) Emphasize to new training staff members that they must:

• Set positive examples for trainees;
• Interact with peers and trainees appropriately and with decorum;
• Adhere to workshop and auditorium attendance schedules; and
• Participate in non-curriculum activities.

d) Appoint a skilled, experienced, and hands-on instructor to administer new training staff members, and encourage this instructor to engage in discussions and raise appropriate questions intended to enhance the training program.

The D.G. of Training Staff Services (Training Department) is responsible for implanting the orientation training program. A checklist must be completed verifying the execution of related tasks and duties.

(VI-C-1)

VI.C.1. Exhibit 1-(The Corporation's policies and procedures of the Orientation program– The orientation training program guidebook)

VI.C.1. Exhibit 2- (Checklist of the Orientation program for Education Preparation)

VI.C.1. Exhibit 3- (Checklist for the Orientation Guide for new instructors)

VI.C.1. Exhibit 4-(Sample of HCT new trainer certificate of attending new training orientation program). Arabic Version

VI.C.1. Exhibit 5-(Training of Trainers Program Material). Arabic Version

VI.C.2 What training, specifically in teaching methodology, is given to newly hired instructors who have industry experience, but limited prior classroom experience? Attach supporting policy documents and samples of training materials used.

The Corporation provides an educational program designed for each new staff member, whether he has practical industry experience or is a new graduate. This approach is due to TVTC’s functions and purpose, which attracts graduates in engineering technical, and vocational sciences. These graduates are qualified to work in the academic sectors of education and training.

The General Directorate of Training Staff Services conducts orientations focusing on the new training staff members’ educational preparedness for a period of no less than one week. This training is held at the beginning of each new training year, and ensures new staff members are prepared and integrated into their department, position, and duties.

The program is implemented as follows:

a) Prior to administering the program:

After completing all appointment procedures, issuance of appointment decisions, and trainers commence working in their departments, the Directorate:

• prepares a list of all new staff members;
• determines the training program commencement date and duration;
• selects training program personnel;
• selects a location for the training program;
• presents the program, training personnel, and staff members to be trained for approval to the Training Committee;
• prepares a letter to the board, including details of the approved training program; and
• prepares the training program location and ensures its readiness (e.g., training aids, projectors, lighting, ventilations, seating, etc.).

b) While administering the training program, the following shall occur:

• Reception and registration;
• Provision of instructions and program notices to trainees;
• Provision of the training program timetable to trainees;
• Implementation of the program in accordance with the specified date and location of training at all councils.
• Progress of the program per the timetable;
• Completion of the trainees’ training program attendance sheet.
• Evaluation of the implemented training program.
• Timely completion of the program.

c) After completion of the training program:

• Arrangement of a graduation ceremony attended by an official from the Corporation to award certificates of completion to training staff members;
• Payment to the department of community service for training staff members who attended the program.
• Payment to the department of community service for those who administered the program and for costs of the program.
• Follow-up and evaluation of work completed by the training staff members to ensure their eligibility during the two years’ probation period, in coordination with the training units; and
• Documentation of supporting policies.

A sample of the package presented to new staff members during the orientation:

1. Teaching methodology.

2. Classroom and workshop administration; and

3. Interaction with trainers.

(VI-C-2)

VI.C.2. Exhibit 1-(New Trainer Orientation Program Guide)

VI.C.2. Exhibit 2-( Content of the Teaching and Training Methodology- Training Package ).

VI.C.2. Exhibit 3-(Contents of the Class room, workshop administration and dealing with trainees-Training Package ).

VI.C.2. Exhibit 4- (Training of Trainers Program Material). Arabic Version

VI.C.3 List the materials made available to instructors to orient them to: (a) their responsibilities and (b) the institution’s methodologies, curricula, equipment, policies and procedures.

The available materials that provides the orientation to the new staff member:

1. The educational portfolio for educational preparedness:

a) Teaching methodology; Exhibit 1

b) Classroom and workshop administration and interaction with trainees;

Exhibit 2

c) Use of modern training techniques; Exhibit 3

d) Framing behavioral objectives; Exhibit 4

e) Administering accumulative tests; Exhibit 5

f) Planning and preparing training activities; Exhibit 6

g) Instilling institutional belonging and professional ethics; Exhibit 7

h) Trainer’s procedural guidebook; Exhibit 8

i) Staff member’s guidebook; Exhibit 9

j) Motivating trainees; Exhibit 10

k) Production of e-learning multimedia. Exhibit 11

2. Equipment and tools used in the training unit:

New staff members are prepared and trained on all equipment and tools used in the training unit during orientation. The staff member’s department and specialty determine the training unit location, as equipment and tools used in training differ between departments and fields.

Note: A list of equipment, tools, and materials used during the first month of specialty orientation is sent to the General Directorate for Staff Services (Training Directorate – Internal Programs Department).

3. Policies and Procedures:

Attached is an orientation guidebook for new staff members.

Exhibit 10 (New Trainer Orientation Program Guide).

4. Staff members’ responsibilities:

Exhibit 11 (The Duties and Restrictions – The Organizing Rules and Regulations for the Trainers' Affairs of TVTC)

• Dedicate full time to faithfully carry out job duties;
• Abstain from any action tending to harm the honor and dignity of others, at and away from the workplace;
• Comply with work-related instructions, and thoroughly and honestly obey superiors’ orders, in accordance with rules and regulations;
• Be punctual;
• Maintain and handle equipment and materials with care;
• Maintain any item for which the staff member has signed, using it only at the workplace and for the purpose for which it is designed. In case of malfunction, the staff member must inform his direct manager, or the individual designated to address the item’s malfunction;
• Observe good conduct when interacting with trainees, superiors, coworkers, subordinates, and any other person associated with the Corporation;
• Comply with regulations, instructions, values, norms, and traditions of the country;
• Communicate with the person in direct supervision of the staff member, and avoiding bypassing him to discuss matters with other Corporation officials, unless the staff member presents legitimate reasons why such communication is necessary, or when such communication is dictated by the Corporation’s rules and regulations;
• Maintain the fixed mobile assets of the Corporation, even if signed for by a person other than the staff member;
• Stay informed with developments in the staff member’s area of specialty and contribute to the development of the Corporation through his activities;
• Communicate the current developments in his field to his trainees;
• Act cooperatively with coworkers, in order to promote the training process and further the Corporation’s other activities;
• Use the best training methods and means, relaying training knowledge and skills to trainees and stimulating enthusiasm and passion for learning. Encourage trainees’ creative thinking;
• Readily participate in activities that promote the success of the Corporation’s training program;
• Maintain discipline in the classrooms, training labs, and workshops;
• Prepare a training report at the end of each training year, detailing training activities, field activities, and other beneficial training activities undertaken by the staff member. This report is submitted to the Department Head;
• Assume any other duties as determined by the Board of Directors.

(VI-C-3)

VI.C.3. Exhibit 1-(Contents of the Teaching Methodology Training- Training Package)

VI.C.3. Exhibit 2-(Class and Workshop Administration and dealing with Trainees- Training Package)

VI.C.3. Exhibit 3-(Training Technologies Contents- Training Package )

VI.C.3. Exhibit 4-( Formulating the Behavioral Objectives Contents- Training Package )

VI.C.3. Exhibit 5-(Contents of the Accumulative Tests - Training Package)

VI.C.3. Exhibit 6-(Contents of the Planning and Preparing the Training Activity – Training Package)

VI.C.3. Exhibit 7-(Contents of the Institutional belonging and Profession ethics - Training Package)

VI.C.3. Exhibit 8-(The Instructor Guide)

VI.C.3. Exhibit 9-(Trainer Handbook)

VI.C.3. Exhibit 10-(New Trainer Orientation Program Guide)

VI.C.3. Exhibit 11-(The Duties and Restrictions)

VI.C.3. Exhibit 12-(Training for Trainers Program Material). Arabic Version

VI.C.4 Describe in-service training provided by the institution for its instructors. Attach a copy of sample documented evidence of in-service (e.g. attendance sign-in sheets, meeting minutes, meeting minutes). Also attach a schedule of planned in-service training sessions for: (a) the past 12 months and (b) the future 12 months.

The Corporation dedicates great care in providing training and development to the current and newly appointed training staff. The Corporation is eager to train and develop its personnel through diversified programs, covering all applicable specialized technical, professional, educational, and administrative aspects. This training is conducted with an objective of uplifting its professional and supervisory staff.

Exhibit 1 Item one – (Rules and Regulations governing Secondment for Study and Training), which states:

The TVTC allows the personnel to receive the training and education that it deems important for its developmental needs in each staff member’s area of specialty. It allows staff members to be dedicated to this objective.

The TVTC determines its training and educational needs suited to its developmental plans and determines the appropriate procedures and methods. The TVTC seeks to develop personnel performance and efficiency through training programs and symposiums– including those held abroad. The Corporation provides locations for personnel to gain experience and skill. Trainers of HCT can register for training programs at employee portal.

To these ends, the Corporation provides four main collective programs, locally and abroad:

1. Orientation

2. General Training Program;

3. Specialization Training Program;

4. Training program for supervisory leadership.

In addition to local and foreign training, the Corporation provides individual training programs. The Corporation will pay or reimburse expenses related to training and development of its staff members. These programs are executed by the Corporation, and by outside organizations and agencies (both private and public sector).

(VI-C-4)

VI.C.4. Exhibit 1 -(Rules and Regulations governing Secondment for Study and Training)

VI.C.4. Exhibit 2-(Sample list Training Programs in HCT For Past12 months). Arabic version

VI.C.4. Exhibit 3- ( Sample list Training Programs in HCT For Future training). Arabic version

VI.C.4. Exhibit 4-(Sample of HCT trainers attended training program). Arabic version

VI.C.4. Exhibit 5-(Sample of HCT trainer Training certificate ). Arabic Version

VI.C.5 List the external workshops, seminars, and/or conferences that instructors attended during the last 12 months. Are the costs of these events paid by the institution?

These events are free of charge for trainers.

(VI-C-5)

VI.C.5. Exhibit 1- (HCT Weekly Knowledge Management Workshop). Arabic version

VI.C.5. Exhibit 2- (HCT External Training (Siemens Professional Education)

VI.C.6 Describe how the institution ensures that instructional personnel stay current on issues relating to pedagogical theory and methodology within the industry/profession.

TVTC provides training courses related to the latest pedagogical theory. 1. In-service training done by local and international trainers. Local training in universities and institutes. Training overseas, the corporation provides special scholarships for its trainers to coup the current issues of pedagogical and methodology alike. Furthermore, the Corporation uses annual performance evaluation feedback to assess instruction personnel. This evaluation is assessed with regard to the pedagogical theory and methodology within staff members’ respective industry and/or profession.

(VI-C-6)

VI.C.6. Exhibit 1- (HCT Annual Training Assessment). Arabic Version

VI.C.6. Exhibit 2 - (Sample of HCT Trainer for a master's degree scholarship to Australia). Arabic version

VI.C.7 Do the personnel files of faculty contain evidence of: (a) licensure and/or certifications; (b) continuing education; and/or (c) other professional development. Attach sample documentation. Are professional development experiences or continuing education credits required by the state or professional certification bodies to maintain licensing/certification? If so, describe.

Yes. HCT employees' file contain a summary of his career, documented statements regarding the employee, original employee documents, and other documents approved by corporation officials collaborated with other education agencies as ministry of education. See Exhibit 1 Arabic Version. The employee file contains documents related to: employment and appointment, certifications, Papers, job transfers, grading, new assignments, penalties and deductions, secondment, overtime work, bonuses, and termination.

(VI-C-7)

VI.C.7. Exhibit 1 - (Sample of HCT Trainer's master's degree certificate equivalence

VI.C.7. Exhibit 2 - (Sample of HCT Trainer's master's degree certification