ASER Questions/Statements:

IV.C.1. List all programs that provide an externship/internship as a component of the program. For each listed program, include the following: (a) the length of the externship/internship in clock hours and, if applicable, semester or quarter credits; (b) the time at which externship/internship occurs within the program; and (c) the specific written performance objectives.

Answer:

Trainees spend their final semester in the HCT with one of the external establishments seeking to employ graduates. This is called "cooperative training":

1. Trainees are treated as the employees of the establishment. Work hours are 7 hours per day, and an average of 35 hours weekly. The entire duration of the training is 490 training hours.

2. Training begins in the second week of each training semester and last for 14 weeks. 3. Training Goals are:

1. Presenting opportunities for the trainee to experience the real work environment. 2. Training on handling responsibility, following the rules of the job place, as well as, developing skills and dealing with other people.

3. Giving the trainee a good understanding of his specialization through practical training (in the workshop).

This is a great chance to verify that there's work in the field and it's also a great chance to land a job.

Exhibit IV C 1.1: Continuing Employment Attestation (CEA) form.

Exhibit IV C 1.2: Self-Employment (SE) form.

Exhibit IV C 1.3: Employment Verification Form.

IV.C.2. Identify the objectives and required learning outcomes for the externship/internship and how these were established and validated by industry/employers. How and when are these objectives and outcomes communicated to students and externship/internship providers?

Answer:

A meeting is set for the trainees who are recommended for the cooperative training 6 months in advance to clarify special goals and rules. Likewise, training organizations are contacted, workshops are organized to give trainees all of the information above.

Objectives are:

1. Giving the trainee a good understanding of his specialization through practical training (in the workshop).

2. Training on handling responsibility, following the rules of the job place, as well as, developing skills and dealing with other people.

3. Giving the chance to a trainee to experience the real work environment.

IV.C.3. Attach the institution's written policies on externships/internships, including a clear delineation of the responsibilities of students and their on-site supervisors. Describe how the institution systematically and effectively implements its written policies for conducting, monitoring, and supervising students’ externship/internship experiences.

Answer:

Answer: The rules and regulations of the college are provided in the attachment. HCT supervises the training to make sure that CVs are presented as they should be via the onsite supervisors.

Cooperative Training office at HCT has approved forms which are used with the internship. As for the field trips of the instructors and supervisors of the trainees to their training facilities, it is repeated two times at every training semester and every three weeks based on a pre-scheduled date.

During the visit the supervisors, in general administer the trainees in terms of observing their punctuality, keenness for training, handling any obstacles that might face them, directing them to perform their duties and study the weekly and monthly reports, preparing the final reports of the cooperative training , answering their inquiries about the cooperative training to ensure continuous progress of the trainees which will reflect on the instructor's performance in terms of experience, skills and training capabilities in order to qualify him for a working life.

Exhibit IV C 3.1: The executive instructions of cooperative training. (Arabic version).

IV.C.4. Identify the titles and qualifications of the personnel at the institution responsible for coordinating and monitoring externships/internships.

Answer:

In HCT, Mr. Hamid Al-Shamri who is responsible for the coordinating and monitoring externships. Kindly see his resume in the attachment.

Exhibit IV C 4.1: Mr. Hamid’s resume.

Exhibit IV C 5.1: Copy of the Trainee Handbook. (Arabi version).

Exhibit IV C 5.2: The executive instructions of cooperative training. (Arabi version).

IV.C.6. Describe: (a) the process for evaluating an externship/internship/practicum site prior to its use; and (b) the institution's policy for obtaining contractual agreements with these sites.

Answer:

The required document is attached

Exhibit IV C 6.1: Copy of administrative decision to improve the college.

Exhibit IV C 6.2: Memorandum of Understanding between HCT and The Saudi-German Hospital. (Arabic version).

Exhibit IV C 6.3: Administrative decision to follow up the Memorandum of Understanding between HCT and The Saudi-German Hospital. (Arabic version).

IV.C.7. Attach a copy of the written policies and procedures designed to ensure that a sufficient number of extern/intern sites are available prior to students completing the didactic portion of their program. For the past twelve months, how many students were scheduled for an externship/internship in any of the institution's programs, and of those, how many began the externship/internship immediately following conclusion of the didactic portion of the program? Of the remaining students, what was the average as well as the longest period of time that these students waited to begin their externships/internships? For students with the longest wait, describe arrangements made to monitor and facilitate students’ progress.

Answer:

Training organizations, government and private, are contacted in order to provide work opportunities before the beginning of the academic semester. The graduate affairs department of the HCT doesn't delay training programs.

There are no rules or regulations that ensure opportunities offered by outside institutions. On the other hand, it is only through contacts to offer such opportunities at the beginning of every training semester based on a form indicating the training institutions' agreement to train the trainees, specifying the required number.

Upon agreement of the training institutions, the number of competent trainees is determined and distributed among the various training institutions already been defined to host them. Certain procedures were taken into consideration with regard to those who are late to attend the training, henceforth urge them to rush for joining the cooperative training program.

The procedure for following up the progress of the trainees is done through field visit in their training location.

Exhibit IV C 7.1: The executive instructions of cooperative training. (Arabic version).

IV.C.8. Provide an estimate of the number of students who will be ready for externship/internship in the next six months and include a list of sites currently available for that purpose.

N/A