AAII Eastern Michigan Chapter Guidelines
Chapter Mission:
The purpose of the AAII Eastern Michigan Chapter is to serve the best interests of the general membership by providing unbiased investment information, educational programs and speakers.
I. Board Meetings
A. There will be a minimum of four meetings in a calendar year, at least one per quarter.One annual complimentary dinner for board members and SIG officers will be held in a calendar year. In addition, one complimentary luncheon in December for chapter board members and SIG chairpersons will be scheduled.
Alcoholic beverages are private pay and are not included in chapter expenses.
B. Any board member who misses regular meetings without cause will be dropped from the board by vote.
C. Quorum: A simple majority of Board members must be present to vote on Board business. Two officers must be part of the quorum.
1. Absent board members may vote by email if a motion is urgent.
2. The Board intends to meet for a two-hour maximum time limit.
II. Officer and Board Member Selection Procedure
A. A full meeting of the board or a nominating committee appointed by the president shall prepare a slate of nominees. The Board has final approval of the slate.
B. The slate of officers and Board members and member at-large will be presented to the AAII membership for election yearly. Advance notice of the candidates will be circulated to the chapter email list and other candidates will be invited to put their names forward.
C. This slate is to be presented and voted upon by the AAII members in attendance at the first meeting after Labor Day.
D. New officers and Board members will take office from the day of the meeting at which they were elected. They will remain in office for a term of one year or until the next yearly election.
E. Maximum number of Board members to be fourteen.
F. A Special Interest Group (SIG) chair may not concurrently hold the position of president to properly serve the membership.
G. The at-large member shall perform duties or tasks as requested by the President of the Board.
III. Duration of Service
A. All officers and Board members may serve for an unlimited number of terms of office as long as they are reelected.
B. Any former officer or Board member may remain on the Board in a different capacity subsequent to expiration of their term of office, provided they are filling a vacant office, not an at-large position.
C. Any officer or Board member may be a candidate for his or her former position.
D. Officers or Board members can be removed from office by vote of the Board if it is deemed that the member is not acting in the best interest of the Board and its mission to serve AAII members.
IV. Duties and Privileges of Officers and Board Members
A. Composition of the Board:
Officers: President, Vice president, Secretary, Treasurer
Members: Those responsible for key activities plus the at-large member (See VI. A and C)
B. Privileges:
1. Attendance at all chapter meetings will be free to all Board members.
2. The Board officers may select two members on a rotating basis to attend the Bi-Annual AAII Conference.
a. The registration fee only shall be paid in accordance with the policy and practice of AAII National.
b. Attending members must share materials and give a presentation about information learned at the Conference to the board or an appropriate SIG.
C. Duties:
1. All Board members and all SIG chairs must be paid up members of AAII.
2. All Board members are expected to assist at Chapter meetings. For example: hosting, transportation of speakers, assisting with registration—as assigned by
the President.
3. All board members are expected to be present to vote on motions at quarterly board meetings.
4. See description of duties as described in AAII.com modules.
5. All board members are expected to assist in the selection of high quality and unbiased speakers.
V. Chapter Events
A. Frequency: Four chapter events may be held annually.
B. It is the intention of the Chapter to have speakers representing a broad spectrum of investment topics.
C. Speakers will be informed that reference to their commercial product or service must be brief; that their main purpose is to educate the members in keeping with the AAII mission.
D. Local speakers will receive a $50 gift certificate in appreciation for their presentation; non-local speakers will receive a $100 gift certificate. If the non-local speaker has travel expenses charged to the chapter's account, the cap is $300 and no gift certificate will be issued. Board approval will be required to exceed these guidelines.
E. SIG members who give presentations are invited by the SIG chair to attend -- without charge -- the next Chapter meeting following their presentation. SIG chairs to inform the registrar of the names involved.
F. Attendees who wish to take advatage of the reduced charge ($10) for early registration must either submit the form from the meeting flyer with payment, to be postmarked at least one week prior to the meeting or submit an email reservation to the Registrar no later than 3 days before the meeting. Those who have reserved by email can pay $10 at the door, those who miss these deadlines must pay the full $15 fee at the door.
VI. Committees and Activities
A. Standing committees: Chairs to be determined by majority vote of the Board.
1. Program -- normally three members of the board led by the Program Chair
2. Others if decided by the board that a standing committee is required
B. Ad-hoc committees to be appointed by the President, usually to undertake an in-depth review of a particular process or problem
C. Activity Leaders:
1. Publicity/Meeting Announcement Coordinator
2. Registration
3. Customer Feedback
4. Refreshments
5. Special Events
6. Internet Site Maintenance
7. Member at-large
D. Back Up
Those Board members who carry out an activity that is time critical will have an identified back-up person. The activities currently identified are Secretary, Registrar, Refreshments and Publicity. The Board can revise this list as needed.
VII. Relationship between Board and Special Interest Groups (SIGs)
A. SIGs will follow the National AAII Chapter Policies and Procedure Guide
B. Each SIG leader or their representative will be welcome to attend board meetings in a non-voting observer status
C. Each SIG shall provide for an annual election of officers, including SIG chair.
D. Terms of office shall be for one year.
E. SIG chairs shall notify the Board Secretary about the results of these annual elections.
VIII. Expenditures
A. Board members shall be reimbursed by the Board treasurer for all out of pocket
expenses incurred in the course of conducting Board and Chapter business.
B. Accounting regulations will be followed in accordance with the AAII Guideline modules
as posted on the web.
C. No expenses over $100 (one hundred dollars) will be reimbursed without advance
approval of the Board of Directors.
D. Any member providing transportation for the speaker will be reimbursed at the current
IRS mileage rate for excess mileage.
IX. Chapter Guidelines
These guidelines will be reviewed and updated annually or as needed at a regular Board meeting.
Revised and Approved by Board Members June 2017
Richard C. Billington, President