So you see almost everything that you can think of can be done in Excel with some simple shortcuts. There are many useful tips and tricks to save your time both as beginners and advanced users. So boost up your productivity with some amazing Excel Hacks that you possibly are not aware of. Have a look!
Adding a drop down list will not only save you a number of rows but also prevent users to fill up a wrong value. Here is a quick explanation of how you can insert a drop down list in your excel sheet.
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Note : To generate full names over a range of values simply drag the corner of that cell where you have written your formula and respective full names will appear in the covered cells.
When you click on a cell containing a formula, the formula appears at the top in the preview area next to function button which is no doubt helpful but it becomes messy when the formula is extra complex. So to give a neater look to your spreadsheet, here is an Excel trick that hides the formula and protects it from copying.
Sometimes you have big rows and less columns. It gives readers a complex view of your Excel Sheet. Here you can convert your rows into columns and vice versa to have a sorted workbook. Here is a very simple Excel hack for this.
Suppose you are running a survey on a group of people aged between 18 to 25. To maintain their records you surely want some restriction on their age inputs. First their age should be a whole number and second it must be between 18 to 25.
Do you know you can check the status of your excel sheet like sum, count, maximum value and many more with just a single click. Yeah, you can do it. Simply select the column you want check status for and the status will show in the bottom bar. You can customize the status as per your desire.
Sometimes it happens that you have item name and their specifications like color or category in a single sheet but their names and prices are stored in another sheet. Here VLOOKUP function can help you to merge both the sheets on a single condition that both sheets must have an identical column in both places.
Well, these are some amazing Excel tips that you can use in your daily data records. Excel is too good to be true and one can not be fully understood in one go. I hope this article would help you at some extent. And do not forget to drop your experiences in the comment box below.
Deepak is the CTO and co-founder of LoginRadius, a rapidly-expanding Customer Identity Management provider. He's dedicated to innovating the LoginRadius platform. He loves foosball and winning poker games!
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There are very few people on Earth who could ever say they've completely mastered every little thing about Microsoft Excel. It's the world's premier spreadsheet application, and has been the industry standard for over 35 years, replacing the once-venerable Lotus 1-2-3, the first killer app for PCs in the 1980s.
Microsoft Excel's dominance as a spreadsheet has yet to be truly tested, certainly not by Corel's Quattro Pro (still sold today in WordPerfect Office), the open-source tools of LibreOffice, or even by Google Sheets.
There's a reason for that. Excel is powerful and does just about everything one could ask for in a spreadsheet. The current Excel version, available in Microsoft Office 2021 as part of a Microsoft 365 Personal subscription and other methods, is a PCMag Editors' Choice.
It's not just for numbers. Plenty of people populate Excel's seemingly infinite grids with data, using it as a flat-file database. It can make a relatively effective contact manager or full-blown customer relationship manager. Not to mention the almost infinite number of excellent-looking charts it can generate with the right (or even wrong!) data.
One thing almost every Excel user has in common: not knowing enough. There are so many ways to slice and dice numbers, give that data a new look, and more, it's impossible to discuss them all. Entire books are written on the topic. But it's easy to master some of the more interesting and intricate tips that will make your time using the program a little easier, and will make you look like a guru of high-tech spreadsheetery. So bone up on any or all of these tricks to excel at Excel.
You've got a bunch of rows. You want them to be columns. Or vice versa. You would go nuts moving things cell by cell. Copy that data, select Paste Special, check the Transpose box, and click OK to paste into a different orientation. Columns become rows, rows become columns.
When you unhide an entire workbook, you'll probably see a workbook listed you didn't know you hid: the Personal.XLSB file. This is the personal workbook Excel created for you; it's opened as a hidden workbook every time Excel starts. The reason to use it? Macros.
There are much faster ways to select a dataset than using the mouse and dragging the cursor, especially in a spreadsheet that could contain hundreds of thousands of rows or columns. Click in the first cell you want to select and hold down Ctrl+Shift, then hit either the down arrow to get all the data in the column below, up arrow to get all the data above, or left or right arrow to get everything in the row (to the left or right, of course). Combine the directions, and you can get a whole column as well as everything in the rows on the left or right. It'll only select cells with data (even invisible data).
Excel makes it ultra-easy to take a screenshot of any other open program on your desktop and insert it into a worksheet. Just go to Insert tab, select Screenshot, and you'll get a drop-down menu displaying a thumbnail of all the open programs. Pick one to insert the full-sized image. Resize it as you desire.
If you don't know exactly what info you'd like to apply to data in Excel, try the Quick Analysis menu to run through options quickly. Select the data and click on the Quick Analysis box that appear on the lower right. You'll get a menu that pops up with options to swiftly apply conditional formatting, create charts, handle totals, show sparklines, and more.
Flash Fill will smartly fill a column based on the pattern of data it sees in the first column (it helps if the top row is a unique header row). For example, if the first column is all phone numbers that are formatted like "21255554111" and you want them to all look like "(212)-555-4111," start typing. By the second cell, Excel should recognize the pattern and display what it thinks you want. Just hit enter to use them.
This one, called 3D Sum, works when you have multiple sheets in a workbook that all have the same basic layout, say quarterly or yearly statements. For example, in cell B3, you always have the dollar amount for the same corresponding week over time.
On a new worksheet in the workbook, go to a cell and type a formula like =sum('Y1:Y10'!B3). That indicates a SUM formula (adding things up) for all the sheets that are titled Y1 to Y10 (so 10 years' worth), and looking at cell B3 in each. The result will be the sum of all 10 years. It's a good way to make a master spreadsheet that refers back to ever-changing data.
Let's say you've got a huge amount of numbers in decimal format you want to show as percentages. The problem is, that numeral 1 shouldn't be 100%, but that's what Excel gives you if you just click the Percent Style button (or hit Ctrl-Shift-%). You want that 1 to be 1%. So you have to divide it by 100. That's where Paste Special comes in.
First, type 100 in a cell and copy it. Then, select all the numbers you want reformatted, select Paste Special, click the "Divide" radio button, and boom goes the dynamite: you've got numbers converted to percentages. This also works to instantly add, subtract, or multiply numbers, obviously.
Looking at a huge amount of data and wondering where the highlights are? Who has the highest (or lowest) score, what the top five are, etc.? Excel's Conditional Formatting will do everything from put a border around the highlights to color coding the entire table. It'll even build a graph into each cell so you can visualize the top and bottom of the range of numbers at a glance. (Above, the highest numbers are in speedy green, the lowest in halting red, with a spectrum in between.) Use the Highlighted Cells Rules sub-menu to create more rules to look for things, such as text that contains a certain string of words, recurring dates, duplicate values, etc. There's even a greater than/less than option so you can compare number changes.
Excel has more types of charts than Jimmy Carter's got peanuts, but it's almost impossible to find a default chart perfect for your presentation. Thankfully, Excel's ability to customize all graphs is exemplary. But when you have to recreate one, that's a pain. It doesn't have to be. Save your original chart as a template.
Once a chart is perfected, right-click on it. Select Save as Template. Save a file with a CRTX extension in your default Microsoft Excel Templates folder. Once done, applying the template is cake. Select the data you want to chart, go to the Insert tab, click Recommended Charts > All Charts tab > Templates folder. In the My Templates box, pick the one to apply, then click OK.
Some elements, like the actual text in the legends and titles, won't translate unless they're part of the data selected. You will get all the font and color selections, embedded graphics, even the series options (like a drop shadow or glow around a chart element).
Whole books have been devoted to PivotTabels. They're summaries of your giant collection of data that makes it much easier to parse the info based on your reference points. For example, if you've got the entire set of grades for all your students across all tests for the whole year, a PivotTable can help you narrow things down to one student for one month. It behooves anyone with big data to play with them (make a copy of the original data to play with first). 152ee80cbc
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