· Added Grade 4
· Lost Grade 5 (need to have 27 students in each class in order to add another class)
· Moving/Not Returning Barbara Wilhelm, Kyle Hooper, Crystal Rendon
· Welcome: LMS Nathanael Allison
· Meeting with each instructional staff member - May/June
· City Council will probably vote on full day Kindergarten tonight 5.8.17
· Matt has asked DOSL for full day kindergarten
· Matt is asking for the same specialist schedule for Music/Art if we still have 3 days next year.
2. School Calendar
· VBCPS staff calendar
1.Aug. 24 breakfast and work in rooms
2.Aug. 25 Flex Day
3.Aug. 28-Sept. 1 work week
· Utilize throughout the PAC Planning Meeting
· Set dates for Upcoming Year
1.First Monday of the month, first date is October 2
2.Google Drive for Agendas
3. Proposed Activities for Master Calendar
· Winter Concert (chorus & strings): Wednesday, Dec. 6
· Spring Concert (chorus): Wednesday, May 2
· Math Night or Math and Science Night: Thursday, October 12
· Literacy Night: Thursday, Jan. 18
· Black History Month: February (resources will be sent out)
· Field Day: Friday, May 4, rain date: Monday, May 7
· Dr. Seuss Day: Friday, March 2
· Career Day: Wednesday, March 21
· SCA Spirit Days: First Friday of every month
· Word day (wear an article of clothing with a word/words on it)
· March: Dr. Seuss
· April: Career dress up
· Cash-o-la Nights: Chipotle, Chick-fil-A, Moes, Texas Roadhouse
· STEM Days:
· Semester 1: Tuesday, Oct. 10
· Semester 2: Wednesday, Feb. 21
· Disability Awareness Month: October (resources will be sent out)
· Report Card Timelines:
· Wednesday, Nov. 15 go home to students
· Specialists due: Nov. 7
· Teachers due: Nov. 9
· Monday, Feb. 5 go home to students
· Specialists due: January 26
· Teachers due: January 31
· Wednesday, April 11 go home to students
· Specialists due: March 28
· Teachers due: March 30
· Friday, June 22 go home to students
· Specialists due: June 8
· Teachers due: June 12
4. Proposed Activities to Support SOLs
· SOL PepRally: Wednesday, May 17, 2017 (2:00-2:30)
· Parade & lower grades make a poster/banner
· Jazz Band from IMS leading the parade & students to cafeteria
· https://www.youtube.com/watch?v=VOvDTCbcHe0&list=PLYttfq0o0md3U7re2MQZ2P_TjGcVCBFRk
· Matt/Lee talk to the students
· 2017-2018 SOL Day:
· Skits
· Band pick-up classes to take them to the cafeteria
· SOL Questions on TV in Cafeteria
· LMS picks a daily/weekly winner, teachers pick questions during their collaboration from released SOL tests.
· SOL Breakfast: juice & chicken croissant, egg and cheese on muffin, chicken croissant, beef sausage on roll, sausage on cheese on muffin & mini pancakes/waffles as alternatives
5. Proposed Activities to Support Reading/Writing
· Monthly Drop Everything and Read: First Friday of every month for 20 minutes after lunch
· Book Fair: LMS (during week of Jan. 16-19, family night Jan. 18)
· SPCA Readers (“Listening Ears”)
· Reading Buddies (K/5, 1/4, 2/3) Teachers can set up on their own.
· Tides/Admirals Reading Program
· Summer Slide
· Book Challenge: Mindy Ambrose PD
· Jr. Battle of the Books: 4th grader club
· Online book quizes/Reading Incentive Program
· Literacy Night: January 18
· RI Class Competition/Incentives: Pull the reports and announce winners on WBS
· Guest Readers for Reading Month (January): Mr. Ball,
· QR Mystery Reader/Teacher book reviews
· Word Wizard (word selection): Teachers want to keep this going
· Book It Reading Program: Teachers want to keep it going
· Guided Reading Room: we need more DRA 2 fiction
6. Staff Communications
· Staff Blog: KEEP IT! The blog helps reiterate upcoming events, important things to know
· Staff Calendar: Teachers use the SharePoint calendar to look for upcoming events
1.PTA events need to be listed on the SharePoint calendar & blog
· Staff Websites: Matt will deactivate the staff websites.
· Email: Check your email a couple times a day!
1.Teacher/specialists need to communicate student whereabouts if they were pulled by another teacher, at the clinic, checked out early, comes in late, etc.
2.Discussed putting a white board outside each specialist room for teachers to write a headcount for the day.
7. Scheduling
· Faculty Meetings: 2nd and 4th Tuesdays of each month
· Instructional Leadership Team Meetings: 3rd Thursdays of each month
· Grade Level Collaboration: Grade levels pulled a day of the week
5th: Wednesday
4th: Friday
3rd: Thursday
2nd: Monday
1st: Tuesday
K: TBA
8. Master Schedule for 2017-2018
· Input for Rotations of Specialists days
1.Teachers ask that their double specialists (PE/Art or Music) happen on their collaboration days
· LA/Math specified times: Remember to make sure you meet all instructional minutes for each subject. There’s NO need for designated times, such as listed below:
1.LA= K-2: AM, 3-5: PM
2.Math= K-2: PM, 3-5: AM
· School/Staff Hours: Dr. Spence is looking to change the school hours. More to come!
· Computer Lab Schedule: Sign up on the online schedule
· Transition between Specialists: Teachers request going to specialist first then go to PE
1.First grade: students get tired throughout the day after lunch and PE has been a good transition for when the students get tired, especially during the first few months.
9. Additional Duties
· Rotate Duties: If anyone is interested in being an additional role, speak up.
· Matt will ask on the end of year survey for input.
· The roles and stipends will be included on the survey.
· Role/Responsibilities of Supplemental Duties
10. Safe Schools
· Brenda will call down to classrooms if a significant other is here to visit and they will be be scanned and stickered.
11. Meet & Greet and Open House
· Set date: August 31 4:30-5, PTA meeting 5-5:30, 5:30-6
· Procedures: Academic slides are given to the teachers
· Meeting-Free Day during Orientation Week
12. Orientation/Teacher Work Week Schedule
· Thursday, August 24: breakfast and work in rooms
· Friday, Aug. 25: FLEX Day
· Monday, Aug. 28: PD sessions 8:30-11:30
· Tuesday, Aug. 29 PD make-up day, work in your rooms
· Wednesday, Aug. 30: PD sessions (hands-on equations)
· Thursday, Aug. 31: Open House (4:30-6)
· Friday, Sept. 1: Anything else to cover meeting in AM/Staff orientation
· PDs to be covered teacher work week back:
1.Transitional learning
2.Personalized learning
3.Mathematical Mindset
4.Morning meetings/Classroom Culture
5.Hands-on equations word problems with Wanda Brinkac/Johanna Ortiz (2-5 grades)
6.Hands-on equations fractions with Wanda Brinkac/Johanna Ortiz (K-1)
7.PBIS/MTSS-B
8.Classroom Communities
9.Responsive Classrooms
10. Student Voice: SAP (Student Advisory Panel)
a. Previous teachers should choose the student to be nominated for SAP
b. Matt talks about school events through a student lens. He wants their feedback to see if they are getting what they need from their teachers.
1.Teachers are requesting a refresher with Google Classroom.
13. Thursday Folders
· Admin will let teachers know if TH folders don’t go home on a specific week (Thanksgiving week, etc.)
· All info provided by Wednesday afternoon
14. Student Recognition
· Citizen of the Month (1 student)
· Tardy Free winners on WBS
· NO Perfect Attendance assembly
15. Instructional Expectations
· Language Arts/Math/Content (Make sure VBCPS & VDOE Curriculum Guides are followed)
· Observation/Evaluation Schedule: Staff members will be told if they are a P1, P2, P3 or if it’s your summative year.
· Learning Plans: There will not be a universal learning plan mandated at WWES. Matt does have concerns that learning plans are done consistently. Matt wants to know what PAC feels about turning in learning plans or checking plans. Lee is concerned with grade levels sharing lesson plans, teachers should write their own plans for their own class.
1.How can learning plans be checked?
· WWES Non-negotiables: 2 years ago non-negotiables were given out so staff members knew what to expect when he/AP came in.
1.These will be reviewed at the beginning of the year.
16. Special Education
· Instructional Models: SPED teachers are more inclusive this year. Lee says we will push-in as much as we can because it’s the least restrictive environment (for most students). Students can have self contained minutes if the data supports it. OPEC gives us guidance and we follow what they say.
· Students ID’d mid-year: students who qualify for SPED in the middle of the year, may or may not be moved into the inclusion classroom on an as needed basis.
· Teacher Assignments (severity of student vs. numbers) Each student is split by their severity of disability and # of minutes. We never are supposed to go over their # of point (24).
1.If a student is a level 1, <50% in SPED, they are one point. If a student is a level 2, >50% with SPED services.
· Teacher/Assistant Assignments/Schedules:
1.1 Teacher will always have 2 SOL grades, it’s a numbers game. we will try hard to balance points, student difficulty with service minutes.
2.SPED Assistant should be in the inclusion classrooms as much as possible to support instruction
· Rising Cross-cat grades: Splitting a grade level over two classes would never work because of our low number of classes (1 class is always inclusion, 1 is gifted cluster), we have to respect the schedules of the SPED teachers (if the SPED teacher has two grade levels and two classes in 1 grade level, their availability to teachers/students would diminish)
17. Collaborative Planning
· ITS/LMS/Gifted sit down to come up with a common planning time
· Math and LA on the same day: depends on Regina’s position (allocations)
· Start date: Monday, Sept. 11
· Early Dismissal schedule: Teachers do not want PE to change on non-collaboration days.
18. Field Trip Procedures
· Teacher Packet will be provided and reviewed at the beginning of the school year.
· 1 chaperone for every 10 students, parents will be ID checked upon arrival to WWES before going on the field trip. WWES will add a line to the field trip permission slip about parents/chaperones showing up at the field trip.
· Must support curriculum
· End-of-year parameters: MEMO is sent out by Matt about scheduling field trips at the end of the year.
· 5th grade will be going to the Air Show again 2017-2018
19. PCI (Plan for Continuous Improvement) Alignment
· Leadership Team to meet over summer
· Utilize During School Planning Council Meetings
· Communication: review PCI goals more often (collaboration, posters, meetings, etc.)
· Peer Observations were for TalentEd last year
· TalentEd 2017-2018: Choice and Book Reflection
20. Student Attendance
· OOZ Attendance: Matt and Lee are working on the situation as a student by student scenario.
· Tracking Tardies-Intervention
· Early dismissals will be tracked
· Attendance will be added to the data tracking sheets
21. Discipline
· MTSS-B Grant
1.Positives: ROAR matrices (all locations), Referral to Support (school division requirement, office vs. staff behavior), Universal Data (to be developed by the staff), Aaron/KJ or other support, ROAR tickets
2.Delta: BoF (cumbersome and needs to be a standard data collection), Tier 3 strategies, Positive behavior game, Visitors
· Red folders / Tier 2 qualifications (kids misbehaving to get folders)
· Students sign-in/sign-out for going to the bathroom if needed
· Committee will be made for discipline if anyone wants to join
22. Arrival/Dismissal Procedures
· Teacher expectations in the mornings: Matt would like all teachers to be in the hallway to greet students as they enter the classroom.
· Rainy Day Dismissal: Patrols hold the colored bus sign in the purple hall instead of lining up outside.
· Teachers call the bus #s by COLORS
23. Cafeteria Procedures
· Considerations/Changes/Concerns: PAW tracks wore off over a short period of time
· Cup Colors are staying green, Utilize the Do-Better Table.
· Incentive Program “The Golden Spoon” (one winner per grade group every month)
1.Display points in the cafeteria
2.Group 1: K-2, Group 2: 3-5
· Schedule: not planning any changes, only changes will depend on if we got all day Kindergarten
24. Student Programs
· Strings
· Chorus
· SCA
· Student Hosts: boy and girl from each class to show new students around
· SAP: students are available to greet visitors
· Safety Patrols: students seem to be socializing more than patrolling
· STEM
· Mindset Group
· 5th Grade Clubs (8:30 - 9:15 during 5th grade PE): Students like them, if teacher is absent
1.Will take place on Wednesday unless Strings changes
2.September 27th First day of semester 1 Clubs. Last day for semester 1 clubs would be January 24th.
3.Second semester of clubs would be February 2nd to allow for reorganization, reapplying. Second semester would end May 16th semester 2.
4.A list of club members and teachers will be sent out to staff for information.
5.Students in WBS are not eligible for SAP and vice-versa.
6.Newspaper Club/Student Blog
· Mentorship/“Break Buddy”: 5th grade student pair with a lower grade student/meets with student once a week for 10 or so minutes in class, look at military community, volunteers,
· Garden Club: Travis Estep
25. Tutoring Program
· Considerations/Changes: Matt will see if anyone wants to head tutoring (ASA) for next year.
· Remediation and Expedited Testing
26. PTA Support for 2017-2018
· Volunteers for Evening Events
· Ice Cream Social
· Spring Carnival
· Spring Talent Show (night)
· Fall Bingo Night
· Movie Night
· Holiday Celebration/Penguin Patch
· Breakfast with Santa/Cookies and Cocoa with Santa?
· Polar Express Activities?
· Volunteer of the Month
· Volunteer Dinner (April)
· Incentives for Parents to Join PTA
· Fall APEX Fun Run
· Spring Papa John’s Teacher Delivery Night
· Field trip allocation: Matt would like for PTA to bump up that line item on the budget
27. Staff Recognitions and Staff Activities
· Who the School will recognize: Make a Difference
· Jeans on Fridays: YES! Teachers loved paying the one time fee
28. General Concerns
· Printing (How can we limit paper/worksheets?)
· Breakfast in the classroom vs. In the cafeteria: Teachers want breakfast to be served in the cafeteria. Breakfast WILL be served in the CAFETERIA!!
· Duties (who has/doesn’t have them): Anyone who does not have a class of students will have a duty.
29. End-of-Year
· SOL testing: Lee said every staff member available will be used for testing. Lee will send out the schedule soon.
· Students Roaming Hallways on the Last Days: 5th graders after student recognition, teachers will keep them in the rooms if they don’t go home with their families.
1.ILT will set the class lists: Tuesday, May 30
2.Current teachers will have May 31-June 9 to check the lists
30. PAC and School Planning Council
· Membership for 2017-2018: Matt does not want to make changes, PLEASE join SPC.
· PAC is all about shared leadership. We’re here to listen and do something about concerns.
31. BuySPEED
· This will take the place of Betty Boop Shop
· Laura will give grade levels access to BuySPEED
· She will meet in the computer lab with grade levels to create a wishlist of materials for all of next year
1.Principal will have final say & Laura will call over the summer if an item isn’t available
32. APEX $$
· $5500 from APEX
· $5500 from Matt with school money
1.FINAL DECISION: 20 iPad mini with cases, 25 Chromebooks
2.Could have checkout system organized.
3.Lower grades K-2 Favor IPADs / app based technology. 3-5 favors Laptop technology.
· Date for next year fun run will be picked by vendor (more than likely).
· Chromebook TechTub Charging Stations - https://www.copernicused.com/product/tec600c/tech-tub-premium-holds-6-chromebooks
33. Technology
· Possibly having a webmaster to link these all together
34. Committees
· Attendance is needed at committee meetings since attendance was low.
· Everyone needs to be on at least one committee
· Discipline will be new next year