Detailed Schedule

All times are Pacific Standard Time (PST)

*Registered attendees were contacted for these details.

A reminder will be sent to online/virtual attendees with the Zoom link one week prior.

Workshop Location

• The workshop is located at the Husky Union Building (HUB) on the University of Washington (UW), Seattle Campus.  We will primarily be in room 250.  Physical address: 4001 E Stevens Way NE, Seattle, WA 98195.

• To learn about the amenities in the HUB, see plan your visit.  

• Interactive map of UW Seattle campus.

• Parking on UW Campus: It may be easier to arrive to campus via light rail or bus, however, if you need to park on campus, please see information regarding visitor parking, in particular the self-serve parking option.

Wi-Fi for Guests

EDUROAM ACCESS

Visitors who are affiliated with a participating Eduroam campus or institution can access the UW Wi-Fi network through that service

ALL OTHERS

UWNetID: event1000

Password: oyhk+aobr+oyhw

Travel Funding & Policies

Travel funding is available to students and postdocs, with priority funding given to those associated with the partner institutes of the AI Institute in Dynamic Systems. Funding is limited to $1,000 (USD) per traveler, however, if this limit presents a financial hardship, please reach out to Lauren Lederer at llederer@uw.edu. Be sure to indicate your request for funding on the workshop registration form.  For those who registered by January 27, 2023, funding was approved and you should have received a confirmation email on January 27, 2023.  in Funding is provided in the form of reimbursement after the workshop. (See below.). 

For workshop attendees with approved funding, trip costs such as hotel, flight, and ground transportation are generally reimbursable. However, please consider the following before booking travel:

• Per diem is a daily limit that is allowed to be spent on lodging and meals depending on location. (See per diem rates.)

• Meals may be reimbursed based on actual costs, up to per diem rates. i.e., rather than paying a flat per diem, we request receipts per meal and we will reimburse that amount, up to the limit

• The Fly America Act is a federal policy that mandates the use of U.S. certificated air carriers for federally funded international travel. Additionally, upgraded tickets/seats are not reimbursable.

• We cannot reimburse costs associated with personal travel and/or other business related trips that may be adjacent to this trip. If you have a unique travel situation, please contact us in advance for guidance.

• Please save all receipts and the hotel folio for the reimbursement process.

For a closer look at policy information on any of the above topics, or more, please visit the University of Washington's Travel Services website or email llederer@uw.edu with questions.

Reimbursement Process

Please submit your reimbursement request by March 15, 2023. We will work to process your reimbursement as quickly as possible. Reimbursements will be sent through mail, so please keep that in mind when considering timing. 

Airport

Seattle–Tacoma International Airport (SEA), also referred to as Sea–Tac, is the primary airport serving the Seattle metropolitan area. 

Hotels

There are several hotels in the University District at a variety of price points that are within walking distance of campus. Visitors are encouraged to explore accommodation options and determine the best fit for their needs and budget. (Lodging through AirBNB/VRBO is also permitted.) Below are some nearby options with UW discounts noted where applicable:

• Graduate Seattle (UW Rate)

• Silver Cloud Inn (UW Rate)

• Residence Inn

• University Inn

• Watertown

Transportation

Transportation App

Transit GO Ticket is an app that allows riders to purchase light rail and bus fare using their mobile device, as well as use a trip planning feature. The Transit Go Ticket works on King County Metro Buses, Sound Transit Express Bus, Light Rail and Sounder, King County Water Taxi, Seattle Streetcar and Kitsap Transit routed buses and fast ferry. 

Light Rail

Link Light Rail runs from the Seattle-Tacoma International Airport through downtown Seattle and connects many destinations, including the UW Seattle campus.

Bus

For information on how to take a bus to the UW Seattle campus or surrounding areas, visit the Metro Trip Planner which helps you determine where and when to catch buses by entering your beginning and end locations as well as times. Google, Apple Maps, or the above mentioned Transit Go Ticket app are also helpful tools.

Shuttle

Shuttle Express is a private van or town car service leaving from the garage area of the Main Terminal of the airport. Follow the signs for Ground Transportation. They will take you wherever you want to go and the cost depends on where you go. This service is open 24 hours daily and the waiting time is about 15-30 minutes. 

Taxi/Lyft/Uber

These are additional options for getting to/from your destinations while visiting.

Health & Safety

For detailed information regarding the UW's COVID-19 related prevention practices, policies and resources, please see guidance provided by the University's Office of Environmental Health & Safety.  You may also be interested in downloading the Washington Exposure Notification App.  Additionally, the workshop will be hosted at the HUB which is taking the following steps to assist in the prevention of COVID-19:

• The HUB HVAC system is equipped with MERV 13 air filters and air is cycled through the building.

• Each meeting room is equipped with an air purifier.

• The HUB has hand sanitizer available in all of the main lounges, meeting rooms, on each elevator landing and at the North entrance of the building.

• Restrooms are located on each of the landings and are equipped with sinks and soap.

• The HUB will disinfect each event space before and after each use using Alpha HP 67.

• Signage informing guests of UW Face Covering Policy and self-monitoring for systems is posted at every HUB entrance.

• The most recent HUB COVID-19 Guidelines can be found on the website.

Accommodation Requests

The University is committed to providing access, equal opportunity, and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities.  Please contact the Disability Services Office to request accommodations.  It is recommended that requests are submitted at least 10 days in advance.

Local Area

For further trip planning, local resources, or learning more about things to do or places to eat, explore Visit Seattle.