Workflow Monitor App Optimizes FME Flow

Item #: 20260009

CONTACTS

Implementing Organization: Data Technology & Analytics
Implementation Lead: Ben Teran
Development Team:

Ben Teran - Team Lead, Developer

Chris Meredith - Tester

Corey Unger - Tester

Article Written By: Ben Teran
Innovation Council Liaison: Ben Teran
Innovation Team Coordinator: Winston Inoway

STATUS

Implementation Date: July 01, 2025
Adoption Status: Fully Implemented
Adoptability Note: What types of information could your team put in a dashboard to help you manage your work more effectively and efficiently?

APPLIES TO

Topic: Data Collection, Analysis and Visualization
Organization(s): UDOT (all), Central Admin / Senior Leaders, Data Technology & Analytics
Job Role(s): Administrative Staff / Commissions, Business Analyst, Executive Leadership, Information Specialist, Program Director, Program Manager, Program Specialist
Tags: Labor productivity, employee empowerment, tracking systems, accounting > billing, budgeting, payment, ( comptroller ), contract administration > bids, contracting, solicitations, contracts, ( RFP, FRQ ), finance > appraisals, investments, asset management, cost recovery, cost sharing, fees, loans, revenues, sales, taxes, usage charges, governance > auditing, policy making, procedures, compliance, law, ( legal ), human resources > personnel management > compensation, relations, personnel performance, retention, recruiting, hiring, supervision, turnover, retirement, information technology >> software, networks, logistics > inventory, distribution, purchasing, procurement, warehousing, supply chain management

PROBLEM

Central GIS hosts a widely used UDOT application called FME (Feature Manipulation Engine) Flow. The application allows users to create automated workflows and publish reports. Because the server has limitations on the number of processes and workflows that can be run at a time, the GIS team needed a way to monitor when these workflows run so as new ones are added, they can better determine the run times. They also needed a way to monitor any failed processes so that the owner of that specific workflow could be notified.

CHANGE

The monitor app presents system information in a dashboard. The dashboard groups all the services based on the process owner so that it is easy to understand the server status. It also includes a calendar that lists when all the processes are scheduled to run. This helps define when new services are scheduled to improve and optimize the server run capacity.

RESULT

The dashboard and calendar have helped Central GIS monitor the overall health of the FME server. Individual process owners have benefited from notification if or when their processes have stopped working so they can conduct repairs. This keeps over 300 processes up and running smoothly.