To use Residency Management Suite (RMS):
1. To access RMS, open your Internet browser to access RMS. Website: https://www.new-innov.com/Login/
2. Institution’s login: mmcgme, Username: user specific, Password: user specific
**If you do not remember your username and/or password, contact the Surgical Education Office, Michelle Lunden directly at 612-626-2590.
3. It is highly recommended to bookmark this page. By doing that, you will not have to enter "mmcgme" every time.
4. Once in the system, you will see a menu on the top of the screen for your options. Under Main choose Duty Hours. Once to the Duty Hours main page there will be a bold header saying Logging Hours. Click on the My Duty Hour link under that. On this screen you will see 4 Data Entry Views to choose from.
PLEASE NOTE: You can choose whatever method you want; however, it has been found that the Graphical entry screen is the best for your specific specialty. Because of this, only directions on Graphical and Vacation/Leave are outlined below.
A. Graphical The screen that RMS defaults to is the graphical data entry screen. Pick the day to log hours off the calendar then click the continue button. From this screen you will see the full week around the day you picked. Choose the appropriate Assignment Definition from the drop down box and fill in duty hours by color coding the daily hours. You can fill in multiple days and multiple assignments all on one screen. Click on save when done. You can also edit in bulk here if changes need to be made to past assignments. This will be used most often to log hours after they have happened.
B. Vacation/Leave This screen allows you to pick the correct Time Away designation to track vacation and leave. Make sure you have the correct Assignment Definition chosen and then simply click on the first day of vacation in the first calendar and the last day of vacation in the second calendar. There are five different Vacation/Leave Assignment Definitions.
1. Time Away-Does NOT Extend Training-Short This Assignment Definition should be chosen if you will be gone for 14 days or less.
2. Time Away-Does NOT Extend Training-Short-Education This Assignment Definition should be chosen for approved Academic Leave time.
3. Time Away-Does NOT Extend Training-Short-Holiday This Assignment Definition should be chosen for approved Holiday Leave time.
4. Once hours have been logged on the system, it is important to make sure no conflicts and that all hours are approved. To do this scroll over My Duty Hours and click on Approve My Hours. You can also click on the blue Approve Existing Hours link on the main Duty Hour page. After picking the appropriate date range the only hour that will show up are hours either not approved or in conflict (these will be marked with an asterisk). To clear up conflicts either edit the entries or mark the incorrect one with Did Not Work. Make sure to approve all hours worked with Approve Selected Entries.
5. Make sure to logout of the system until you are ready to log more hours.
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