EAM Project Phases
EAM Phase 1 Business Process Redesign - Final Deliverables:
- As-is and To-be IT Systems Schematic 7-31-15
- Recommended Leading Practices
- Summary Report Requirements Questionnaire
- Summary To-Be Maps
- Process Group Definitions
EAM Phase 1 sessions lasted approximately 10 months, starting in October 2014 and ending in July 2015. The sessions covered the following Process Groups :
- Space Management
- Space Planning
- Moves, Adds, and Changes
- Occupancy Inventory
- Charge-backs & Allocations
- Sustainability
- Carbon Footprint
- Environmental Compliance
- Energy Management
- Building Controls & Alarms
- Utilities
- Utility Billing
- Building Records
- Portfolio Management
- Demand Forecasting
- Portfolio Planning / 6 yr. cap
- Facility Condition Assessment (FCA)
- Construction Projects
- Pre-design / Design
- Construction
- Project Accounting
- Real Estate
- Portfolio Management
- Transaction Management
- Lease Administration
- Operations & Maintenance
- Security / Access
- Land Care
- Fleet Management
- Vendor Management
- Demand Work Orders
- Corrective Maintenance
- Preventive Maintenance
- Inventory Management
- Custodial Services
- Environmental Health & Safety, Chemical, Hazardous, & Waste Management
- Health & Safety
- Chemical & Hazardous Waste
- Chemical Inventory
- Waste Management
- Administrative Support (Finance)
- Time & Labor
- F&A Rate Development
- Facilities Management Procure to Pay
- Billing
Administrative Support Final
Construction Projects Final
Energy Management Final
Environmental Health and Safety Final
Operations & Maintenance 1 Final
Operations & Maintenance 2 Final
Portfolio Management Final
Real Estate Final
Space Management Final
Sustainability / Energy Mgmt Final
Phase 2 Milestones
- Onboarding PMO Consultant
- Establish Phase 2 Governance structure
- Perform workstreams & complete requirements - Completed 8 out of 8 workshops
- Complete draft of RFP components (Requirements, etc.)
- Publish RFP for SI and Software
- Score RFP responses for SI and Software
- Complete demo scripts (using UMN data)
- Complete and score vendor demonstrations
- Publish RFP for PMO Consultant - Complete and score PMO Consultant RFP
- Recommend RFP winner for SI and Software and PMO Consultant
- BOR Approval for RFP’s
- Award RFP