4-H Club Meetings

Lead Youth to Success**

This module teaches you about 4-H Club meetings and covers:

how to make a motion
how to discuss a motion
how to vote on a motion

Volunteers who are comfortable using parliamentary procedure are better able to help their club officers through the process.

Click the videos within the module to hear more information and examples from 4-H Club meetings.

Below are infographics and supporting forms to share with youth to help them through the 4-H Club meeting process.

4-H Club Meetings

There are three parts of a 4-H Club meeting with the percentages approximating how much time should be spent on each part.

Business meeting - 25%
Educational activity - 50%
Recreation - 25%

Click and open these forms to help support your youth lead effective 4-H club meetings:

Agenda - Use this to help you develop an agenda with your club officers. Adjust the parts of the meeting as needed.
4-H Club Meeting Script - Use this basic script to guide new officers while they build their confidence.
4-H Club Minutes - Use this simple form to help your club secretary take minutes.
Treasurer's Report - Use these forms to develop a yearly club budget and for monthly treasurer reports.
Games & Activities -

Infographic describing how to use a gavel in a 4-H Club meeting

Infographic describing the steps to make a motion in a 4-H club business meeting.

Infographic that describes how to vote in a 4-H club meeting.

4-H Name Tag Template Avery 8395.pdf

Member name tags

print these out for your next club meeting and play name tag scramble!

Name Plate Template.docx

Table Tents

Member table tents- make copies and ask your members to write their name and decorate them in a way that tells everyone something about them

Club Ground Rules Editable.docx

Sample Ground Rules

Use this template to customize ground rules for your club

Feeling like I BELONG: a 4-H club essential element

A recent research study of Florida 4-H youth and parents revealed the number one reason kids dropped out of 4-H was they felt like the didn't belong (Hensley, 2021). This issue is something we can easily address in our 4-H clubs. These three training videos will help you promote belonging and connection in your club and create safe and inclusive environments for youth. Each video is ~15 minutes.