FAQ

Assistance with hiring 

• Contact Kate (and CC the administrator currently assisting you with hirings) regarding the new hire or rehire and include the following information in your email:

Name of Appointee

Position (Masters, Doctorate, Postdoc)

Salary (please use UAlberta’s Total Compensation Calculator to determine benefits)

Position start and end date 

Scheduling meetings

• Meetings for the entire U of A team - contact Kate to arrange. 

• Individual Team/Subtheme meetings - feel free to arrange your own meetings, if you would like Kate’s assistance in arranging your meeting for you, please email Sandeep for approval first.

Financial 

• Every quarter, Shaheena will send each PI the financial position/breakdown of their yearly budget.

April-June: email will be sent in July

July-September: email will be sent in October

October-December: email will be sent in January

January-March: email will be sent in April

Eligibility of expenses 

• Contact Kate or Shaheena.

Assistance purchasing new equipment (laptops, hard drives, etc.)

• If you would like to purchase any new equipment, contact Kate with the specifics of each product you would like and she can assist with making those purchases. 

If you are purchasing Apple products and would like to take advantage of education pricing, please refer to this email template.

Flight and hotel bookings

• Kate will help arrange all Bridging Divides related travel and accommodations.

• For PI’s, please refer to “(How To Guide) Concur” on how to assign access and create an account. RA’s and Postdocs will be booked using a Maritime Travel agent. 

Expense reimbursement process 

• If this expense is non-travel related, contact Kate and Shaheena, as they will have to determine if the expense is eligible and the speed code for the eligible expense.

• If the expense was incurred during a work trip, refer to the “(How To Guide) Travel Expense Reimbursement.”

PCard Purchases

• If you require a purchase that cannot be done in SupplyNet but is eligible, please contact Kate, as she is able to use her PCard for Bridging Divides related expenses (this includes approved purchases on behalf of students/RA’s/postdocs).

• If you have having issues with your own PCard, please call BMO Corporate customer service first: 

Canada & USA: 1(855)825-9232

Outside Canada & USA, call collect: (514)881-38083

• If this is a non-Bridging Divides related purchase, please contact the appropriate administrative assistant for your department.

What content will be in the Bridging Divides U of A newsletter? 

• The focus of the newsletter is forn Bridging Divides U of A internal communications. Any events, research, or other announcements relevant to the University of Alberta team specifically can be included in the newsletter.

How do I contribute to the content of the newsletter? 

• Contact Aysha.

• If you would like to contribute to the Bridging Divides newsletter out of TMU, which is sent to all Bridging Divides team members at every institution, email Aysha to send your submission to TMU’s comms team.

Change or contribute to website content

• If you would like to contribute a blog post or event, or you find an error on the website, contact Aysha.

If there is a Bridging Divides related task that is not mentioned on this FAQ, please reach out to Kate and CC Sandeep.