Find a staff meeting date that best fits your schedule and the schedule of your instructors

Keeping a consistant staff meeting schedule will make it easier for instructors to remember

Try to schedule staff meetings out as far in advance as possible. This way your instructors can block off their calendars far in advance

Make a quick announcement post in your center's Paylocity group to remind instructors of your upcoming staff meeting

Promote the staff meeting by reminding them that you'll be giving the free pizza and drinks!!

You can also post additional reminders coming up to the staff meeting date

Remind your instructors that staff meetings are MANDATORY! They will need to reach out to you if they have a conflict.

You can use the list of staff meeting activities in the Resources section above

Try and pick a meeting that covers topics in which your instructors would most benefit

Determine the necessary materials to run your chosen activity and prepare!

The warm-up activities can also be found in the Resources section above

Warm-up/Icebreaker activities can help get your meeting going, especially if you have newer staff

Put together a list of announcements to go over at your staff meeting, including:

• Good kid notes

• Students with challenging behavior

• Introducing new instructors

• Exciting news from parents

• Upcoming events

• Updated procedures/processes

• Birthdays/Work Anniversaries

• Etc.

You can use the Pizza Ordering guide linked above for information on ordering pizza

It's best to place this order to finish 15 minutes before your staff meeting is scheduled, giving you enough time to pick it up

Prepare sodas and water before the meeting and chill them in an ice chest

Use your company credit card to pick up supplies from your closest convenience store.

• Ice (for chilling drinks in ice chest)

• Soda! Ask your staff what they prefer to drink

• Water bottles

• Paper plates

• Paper towels (you probably have these in the center already)

Depending on your preference, move tables and chairs in the center to make it easier to host staff meeting

Wait until most students are out of the center before completing this step

Visit your local Domino's and pick up your pizza!

Put together a table for staff to grab pizza, plates, paper towels, and drinks

Give you staff 10-15 minutes to grab pizza and drinks

This is a good time to talk to your instructors about what's been going on in their lives

Try to start things off and break the ice. No one likes a silent staff meeting!

Take note of any instructor who is not in attendance that you expected

• Reach out to instructors who are not there

• You can also remind them that staff meetings are MANDATORY to attend

Remind your instructors that they should be clocked-in for the staff meeting

It is also good to remind your instructors to fill out the "Report Completed CE Training" form on the Instructor Dashboard to receive their CE credit for attending 

Use the materials you have prepared and start the meeting off with an icebreaker/warmup

Spend some time to review your prepared notes

Announcements/Notes may include:

• Good kid notes

• Students with challenging behavior

• Introducing new instructors

• Exciting news from parents

• Upcoming events

• Updated procedures/processes

• Birthdays/Work Anniversaries

• Etc.

Using your prepared materials, go through a staff meeting activity with your instructors!

Take note of the time during your activity! Make sure your staff meeting is not exceeding 90 minutes in length total

Once you have gone through all of your prepared staff meeting, have your instructors help you clean up before leaving

Thank them for taking the time to be there for the staff meeting and remind them to clock out and fill out the CE credit form