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New Instructor Onboarding
New Instructor Onboarding
Summary
Summary
Instructor onboarding helps get new hires accustomed to their position here at Mathnasium! This guide reviews what steps to be taken during oritentation day.
Resources
Resources
Step-By-Step Guide
Step-By-Step Guide
Before Instructor Arrives
Before Instructor Arrives
Step 1: Locate the new instructor's Onboarding task in Paylocity
Step 1: Locate the new instructor's Onboarding task in Paylocity
In Paylocity, a new onboarding task can be found on the lefthand menu under Onboarding
Search for the instructor's name on the list of onbaording tasks
If an instructor cannot be found, reach out to the Personel Director
Step 2: Verify that the Training Hub Information section is complete
Step 2: Verify that the Training Hub Information section is complete
This is required for an instructor's Training Hub account to be created and populated. It must be done the day before the instructor is scheduled to start to be created automatically; otherwise, you will need to create their Training Hub account manually on their first day!
Complete the following fields in the Training Hub Information task.
Training Job Title - Instructor
Training Path - Instructor
Level - User
Branch - IEG-(your center)
PU Training - LEAVE BLANK
Timezone
Home Country
Training Username (email) - Instructor's Email
Training Direct Manager (email) - CD's Email
Step 3: Follow the first tasks in the First Day Checklist section
Step 3: Follow the first tasks in the First Day Checklist section
This includes:
Making an instructor binder
Print the pages from the link provided and put in a binder for instructor to keep in center
Assign Employment Test PKs in the Training Hub
Make Instructor Nametag
When Instructor Arrives
When Instructor Arrives
Step 1: Greet them and invite them to your office
Step 1: Greet them and invite them to your office
You don't want the new hire's first center experience to be awkward. Invite them in and make them feel comfortable!
Step 2: Login to Paylocity and navigate to the new hire's onboarding task
Step 2: Login to Paylocity and navigate to the new hire's onboarding task
You can find the Onboarding tab in the menu on the lefthand side
Find the specific instructor's onboarding packet and click to open
Step 3: Complete the I-9 Verification by filling out the required information
Step 3: Complete the I-9 Verification by filling out the required information
Click on the I-9 Verification task in the Onboarding Packet
Ask instructor to provide identification forms for filling out I-9
View I-9 Form and fill in all required fields
(NOTE: Business Address can be found in LastPass under IEG Address
Step 4: Generate Radius Activation Email and forward to instructor email
Step 4: Generate Radius Activation Email and forward to instructor email
Search new hire's name in the Employee Manager in Radius
Click the Send Activation Email button
Locate Employee Activation Email in your center's email inbox
Send to instructor's email (can be found in Employee Details in Radius)
Step 5: Complete the remaining items on the First Day Checklist
Step 5: Complete the remaining items on the First Day Checklist
The remaining items on the First Day Checklist include
Create Radius login & forward activation email
Give instructor nametag and polos
Give instructor hiring referral cards
Review Policies section on Reference Guide
Get instructor started on their Level 1 training in the Training Hub
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