Setting Center Schedules

Summary

This guide reviews how to set or update a center's schedule on the Math Made Simple platform. This includes initial setup, making edits or changes to a schedule, as well as adding schedule exceptions for closures.

Video Guide

Setting Center Schedules.mp4

Step-By-Step Guide

Step 1: Visit the Locations Settings page under Appointments in Math Made Simple

This can be located on the left-hand side menu

Step 2: Select your Center in the Location dropdown

The dropdown menu may not appear if you are only assigned one center
This can be located near the top of the page
Reach out to your District Director if your location does not appear on the list

Step 3: Adjust Location Appointment Settings

Adjust Default Minimum Kids
- This will determine the minimum number of students that can be scheduled, even if instructors are not scheduled for that time
- Recommended value of 4

Adjust Maximum Kids at One Time
- This determines the maximum amount of students that can be scheduled at any given time
- Recommended value depends on size of center and number of concurrent instructors

Adjust Default Ratio
- This determines the default Student/Instructor ratio for each instructor scheduled
- Each instructor can have a seperate Student/Instructor ratio scheduled for them. This setting only sets the default value.
- Recommended value of 4

Adjust Max Appointments per Day
- This determines the total number of appointments a student can be scheduled per day
- Recommended value of 1

Adjust Appointment Frequency
- This determines the length of time for appointment scheduling
- Recommended value of 15 or 30 minutes

Click Save Settings to save settings

Step 4: Add a New Default Setting

Default Settings determine the default hours that your center will be open
Go through each day and schedule based on your center's instructional hours
- Select if center is closed or not
- Add time intervals for each day
Determine the day the schedule should go into effect
- This can be set into the future for schedule changes
Click Save New Defaults to save settings

Step 5: Add any necessary Schedule Overrides (for closures/holidays/changes in hours)

Go to Add/Edit Override at the bottom of the page
Select the Date of the override
Set the desired schedule for that particular day
Click Save Override to save overide
Overrides can be edited and deleted in Current Overrides on the same page

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