Smartfind Express: Substitute System
Smartfind Express: Substitute System
Embedded Files
Registration Via Phone- Must be done before using the online system!
Registration Via Phone- Must be done before using the online system!
Telephone the sub system: 785- 575-6120
1. Enter your Access ID followed by the star (*) key
2. Enter your Access ID again when it asks for your PIN, followed by the (*) key
3. Record your name followed by the star (*) key
4. Hear your callback phone number. Correct if needed
5. You will now be asked to choose a PIN number. Enter a PIN number with (6) digits in length followed by the star(*)key
Accessing Smartfind Express
Accessing Smartfind Express
On a 501 Device
On a 501 Device
Click on the TPS501 Bookmarks Tab (upper lefthand area)
Scroll down until you find Smartfind (towards bottom)
Sign in using your Access ID (badge code, may need to omit 0s at the beginning) and PIN
Not on a 501 Device
Not on a 501 Device
Go to topekapublicschools.net
Click on Documents
Scroll down until you find Staff Site
Scroll to the bottom and select Tools
Select SmartFind Express
Sign in using your Access ID (badge code, may need to omit 0s at the beginning) and PIN
Creating an Absence
Creating an Absence
Click the Create Absence button
Follow the on-screen prompts to create your absence.
Budget codes for absences:
1106 regular education
2130 special education
2111 preschool
5124 food service
If using personal leave, check with your building admin for how early personal leave needs to be submitted before absence.
Editing an Absence
Editing an Absence
Click the My Calendar button
Search for the absence by date (Month / Year)
Cick on the absence
Select Edit or Canel
Editing Absence
Add or modify Class Instructions
Add Files
Canceling Absence
Select Cancel Absence
Select Confirm Canel
Follow any additional prompts on screen
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