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Facilitator(s): Miguel Guhlin (@mguhlin) | https://ly.tcea.org/pms22
Learn project management tips for any event you might imagine. You will leave with specific recommendations, ideas, and digital tools.
Learn project management tips for any event you might imagine. You will leave with specific recommendations, ideas, and digital tools.
Let's Get Started!
Let's Get Started!
What's Your WOW?
What's Your WOW?
What professional/work-related thing has happened to you that you want to celebrate with us during the Lunch and Learn? Say, "My WOW is...."
OR
What's ONE digital tool, technology, website, amazing heuristic/checklist, that you found recently?
Share it in the chat.
Key Concepts
Key Concepts
- Self-Assessment: Success-o-Meter
- Identify Problems To Solve
- Align Solutions to Organizational Needs
- Seven Tips to Avoid Implementation Failure
- Action Steps To Success
- Capture and Share: Examples of Success
- Resources for Today's Session
- Reflection Question
1-Self-Assessment with Success-O-Meter
1-Self-Assessment with Success-O-Meter
Let's start our time together with some reflection. It can be painful to reflect, but in this safe environment, it's important that we take a moment.
Let's start our time together with some reflection. It can be painful to reflect, but in this safe environment, it's important that we take a moment.
2-Identify Problems to Solve
2-Identify Problems to Solve
How do you identify problems to solve in your district? What process do you follow?
How do you identify problems to solve in your district? What process do you follow?
Identify the problem.
Hypothesize what is causing or maintaining the conditions around the problem.
Select methods for assessment.
Collect data.
Review and analyze the data.
Use the data to form a hypothesized solution for an intervention, or revise your initial hypotheses.
Here's one way to identify problems before they derail you....
Here's one way to identify problems before they derail you....
Solve the Wicked Problem(s)
Solve the Wicked Problem(s)
The Wicked Problems Series
The Wicked Problems Series
“Our kiddoes are stuck in a portable building with no Internet,” challenged a kindly, experienced principal, smiling her demand, “and I’m not sure why. Can you help me, please?”
“Our kiddoes are stuck in a portable building with no Internet,” challenged a kindly, experienced principal, smiling her demand, “and I’m not sure why. Can you help me, please?”
In any environment, there are various ways of accomplishing goals and objectives and of receiving funding for needed projects.
In any environment, there are various ways of accomplishing goals and objectives and of receiving funding for needed projects.
In some locations, a conversation that moves participants towards action suffices, while in others, the value is placed on a formal presentation or proposal.
In some locations, a conversation that moves participants towards action suffices, while in others, the value is placed on a formal presentation or proposal.
Activity: 3-2-1 Waterfall
Activity: 3-2-1 Waterfall
Question
Question
What's a wicked problem you have, or one that you have observed someone else face, in your work situation?
What's a wicked problem you have, or one that you have observed someone else face, in your work situation?
3-Align Solutions to Organizational Needs
3-Align Solutions to Organizational Needs
Ever have a problem that no one wants to pay for? How do you get funding for it? You remind yourself that you are the messenger. You don't care where the funding comes from, only that a serious, organizational need is met.
Ever have a problem that no one wants to pay for? How do you get funding for it? You remind yourself that you are the messenger. You don't care where the funding comes from, only that a serious, organizational need is met.
It's not for you, it's for the staff, the students who are suffering.
It's not for you, it's for the staff, the students who are suffering.
How Do You Resolve This?
How Do You Resolve This?
“I'd been waiting for months to get a digital projector for my lab. When it finally came, there was a problem.
“I'd been waiting for months to get a digital projector for my lab. When it finally came, there was a problem.
The technicians mounted it the way they had done at other campuses...about two feet away from the screen."
The technicians mounted it the way they had done at other campuses...about two feet away from the screen."
What problems do you see with the placement of this projector? And the technician's story?
What problems do you see with the placement of this projector? And the technician's story?
4-Avoiding Implementation Failure
4-Avoiding Implementation Failure
What happens when the football coach watches his team have a losing season despite his best efforts? He moves on. In the old days, worse things happened, right?
What happens when the football coach watches his team have a losing season despite his best efforts? He moves on. In the old days, worse things happened, right?
Seven Tips to Avoid Implementation Failure
Seven Tips to Avoid Implementation Failure
- Contact other people, schools, or districts and find out what’s been done previously.
- Do a mock walkthrough of the technology implementation and detail the steps.
- Consult with stakeholders prior to scheduling when possible.
- Notify stakeholders using different methods (e.g. email AND phone calls).
- Develop a fall back plan if it all goes poorly.
- Make the changes then evaluate success with stakeholder feedback (e.g. video, audio).
- Shut down the old technology.
5-Action Steps to Success
5-Action Steps to Success
Use One-Page Executive Summaries
Use One-Page Executive Summaries
“When the power poles in the computer labs were put in, the maintenance department failed to connect the power.”
“Wait,” you asked in surprise, “Are you saying that all these power poles do not have power in them? Are you just daisy chaining the power from one outlet?”
“Yes,” replied the media specialist. “That is exactly what we have had to do. As you can guess, we can’t put as many computers in this room as we would like. And I’m worried about overloading power. Isn’t this unsafe or something? I’ve told my principal, but she doesn’t have the money to get it done and it should have been done when they built the school several years ago.”
More Executive Summaries
More Executive Summaries
Identity Automation (a.k.a. account management)
Sample Reports
Sample Reports
Proposal Types
Proposal Types
Access additional resources online via this OneNote Notebook.
Why is this necessary?
Why is this necessary?
High School campus labs lack electrical connections needed to “complete” the labs. Inadequately wired rooms have consequences on performance of equipment and reliability.
What happens if we don’t implement?
What happens if we don’t implement?
High school campus labs will continue to face electrical issues caused by poles that were never wired for electrical. Furthermore, new equipment will sit unused in the labs.
Potential summary of costs are as follows (estimated since quotes are not yet available):
Electrical in Labs: $1,000 (estimate)
How will we measure success?
How will we measure success?
All labs will be at 100% utilization and have functional network and electrical connections.
When will this happen?
When will this happen?
This is scheduled for the next budget year.
Use Key Performance Indicators (KPIs)
Use Key Performance Indicators (KPIs)
Key Performance Indicators (KPI) are a set of quantifiable measures that compare performance to organizational outcomes.
Key Performance Indicators (KPI) are a set of quantifiable measures that compare performance to organizational outcomes.
It can be as simple as a list of current projects:
It can be as simple as a list of current projects:
Network Operations Center #1 with alternate power source (Status: 95%)
Put data backup plan in place (Status: 100%)
Multi-Year Equipment Replacement & Support Services (Status: 100%)
Anti-Virus Replacement (Status: 100%)
Identity Automation (Status: 100%)
VOIP Program (Status: 10%)
Data Warehouse and Web Data Portal (Status: 100%)
Addition of Network Services Technician (Status: 100%)
Jerry Allen, CTO, uses several tools to power the District’s digital dashboard. He combines Google Sites, Sheets, Domo, and Pingdom.
Jerry Allen, CTO, uses several tools to power the District’s digital dashboard. He combines Google Sites, Sheets, Domo, and Pingdom.
The first three yield a wide variety of viewable data. The last, Pingdom, provides insight into the status (e.g. offline or up/down) of web-based services.
The first three yield a wide variety of viewable data. The last, Pingdom, provides insight into the status (e.g. offline or up/down) of web-based services.
Tips from Social Media
Tips from Social Media
Want to connect to a world of educators and professionals like Kiron Bondale? Read the How To Get Started with Mastodon guide available via the TCEA TechNotes blog.
Want to connect to a world of educators and professionals like Kiron Bondale? Read the How To Get Started with Mastodon guide available via the TCEA TechNotes blog.
And, join me in person at TCEA's 2023 Convention session, Ride the Mastodon.
Try a Kanban Board
Try a Kanban Board
A kanban board helps you visualize work, limit work-in-progress, and maximize efficiency (or flow). Kanban boards use cards, columns, and continuous improvement (source).
A kanban board helps you visualize work, limit work-in-progress, and maximize efficiency (or flow). Kanban boards use cards, columns, and continuous improvement (source).
Give it a Go with a
Give it a Go with a
6-Capture and Share: Examples of Success
6-Capture and Share: Examples of Success
Collect testimonials in video/audio format of successful deliverables:
Collect testimonials in video/audio format of successful deliverables:
- Ask stakeholders to verify that they have received "deliverables."
- Get video/photos of success and place on website.
- Create shared space that captures all of the process.
- Project Reflection (sample document)
Digital Table Talk: Scenarios To Practice On
Digital Table Talk: Scenarios To Practice On
7-Resources
7-Resources
TCEA TechNotes Blog Entries & Podcasts
TCEA TechNotes Blog Entries & Podcasts
Blog: Solving Wicked Problems
This video shows how to create a Gantt Chart in Google Sheets, and how to customize it.
This video shows how to create a Gantt Chart in Google Sheets, and how to customize it.
Gantt Chart Template: https://goo.gl/yoaAMW
Trevor Fox's Blog: https://goo.gl/OxJDGc
Table of contents below:
00:00 - Introduction
00:40 - Labeling
02:57 - Dropdown for status
04:00 - Creating the bar chart
09:16 - Changing colors of tasks
13:39 - Burndown bar
14:54 - Overall project timeline
19:26 - Adding and deleting tasks
20:55 - Conclusion
InfoGraphics for Project and Knowledge Management
InfoGraphics for Project and Knowledge Management
Get copy of Infographic: Google Slides
View an example of a knowledge management repository created in OneNote. (Updated 1/19/23)
View an example of a knowledge management repository created in OneNote. (Updated 1/19/23)
8-Reflection
8-Reflection
What's one idea or concept that you can apply to future projects at work?
What's one idea or concept that you can apply to future projects at work?
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