Attendance Office

(619) 397-3810

Amanda Stroberg

Attendance Coordinator

(619) 397-3866

amanda.stroberg@sweetwaterschools.org

Vanessa Bennett

Attendance Technician

(619) 397-3810

vanessa.bennett@sweetwaterschools.org

How to Check Attendance ?

En Español - hacer clic AQUI

Flyer-ParentsStudents-2018.pdf
If you forgot your password the application has option to reset. "Forgot Password"
Click the "Attendance" tab on the left and then the "Day" tab in the middle.

Username: same as device log in Password: same as device log in


Make sure to check the "Stay Logged In" for notifications. Go to settings - "Enable" all notifications to know when you or your child is being marked absent or tardy.


How to check attendance cheat sheet ENG and SP.docx

HOW TO CHECK ATTENDANCE

Step-by-Step Guide

Cómo Revisar el historial de asistencia

Guia en Español

District Name: Sweetwater Union High

Parents/Guardians: Log in using your parent portal login

If you have more than one student in the district you must use your parent login to view all student information.

How to Excuse an Absence ?

Only Parent or Guardian can excuse an absence.

Please allow up to (5) five business days to process.

Per district policy, you have (30) days to excuse an absence. Absences cannot be excused after this time.

Tardies must be cleared the same day.

Whenever an absence occurs for medical reasons, please make sure to provide a doctor’s note within (30) days, as these absences are coded differently.

Call: (619) 397-3810

Leave a message on our 24 hour phone line include:

  1. Students' legal name

  2. Date of absence

  3. Reason for absence

  4. Parent/Guardian Name

  5. Phone number in the system

Our office accepts:

Handwritten Note Template.docx

What if I am marked Absent or Late by Mistake ?

Contact your Teacher

Your teacher can adjust any mistake on your attendance report by submitting a request to attendance. Only your teacher can adjust an absence or tardy due to error.

A submission request will be sent to the attendance office if an error was made by the teacher.

Please allow up to (5) five business days to process.

What if I am Going on Vacation ?

Per Education Code, "Vacations" are not an excusable reason for an absence. However, if you are going to be out for 5-15 days - Contact: Amanda Stroberg for the option of initiating an Independent Contract.

Student will be absent 5-15 days ?

Independent Contracts are available for student missing school from 5-15 days due to any reason. To establish a contract - Contact: Amanda Stroberg - amanda.stroberg@sweetwaterschools.org or via phone at (619) 397-3866.

How to clear Attendance ?

Unexcused absences and tardies may affect citizenship grades. Please refer to teacher syllabi.

When in person, students can clear excused, as well as unexcused, absences in Saturday School; one (4) hour Saturday School session will clear (1) one full day absence. Tardies can be excused by attending lunch detention. Lunch Detention doesn't clear unexcused absences.

General Information

Guidelines:

  • Students are required by state law to attend every class, every day.

  • All absences are initially recorded as unresolved until a phone call, blue slip, or a note from the parent/guardian is received by the attendance office.

  • An automatic phone message will be made home after each un-cleared absence.

  • All absences, including those related to sports, extra-curricular activities, and/or testing can take up to 48 hours to clear. Allow (5) five days when in distance learning.

  • Any student submitting in a forged or altered note or blue slip will face disciplinary action.

Absences:

All absences must be cleared by parent within (30) calendar days according to the SUHSD policy Regulation code AR 5113 (D). If absences are not cleared within (30) calendar days, the student must clear absences through Saturday school.

All parents/ guardians and students are encouraged to download the Infinite Campus App to their phone/ tablet in order to receive instant attendance notifications for when a student is marked absent or tardy in a class.

Please click here for instructions.

For a list of excusable reasons per Ed Code, please click here and read under Excused Absences (vacations are only excusable when on independent studies)

Perfect Attendance:

In order for a student to earn perfect attendance, the student must physically be present every day. School sponsored events are considered present. Excused absences prevent a student from earning perfect attendance.

Excessive Excused Absences:

According to the SUHSD policy Regulation code AR 5113 (D, E), it has been established that it is reasonable to be absent 1 day a month (equivalent to 7 days per semester or 14 days in a school year). Having more than 14 days of excused absences, may place your child under an “excessive excused absence contract”.

When in person, students can clear excused, as well as unexcused, absences in Saturday School; (1) one 4-hour Saturday School session will clear (1) one full day absence.

Whenever an absence occurs for medical reasons, please make sure to provide a doctor’s note within (30) days, as these absences are coded differently. Board Policy can be found here.

If a student is absent 14 or more excused days a semester or more than seven days in one semester, the following measure will/may apply:

1. Contact by Attendance Coordinator

2. Excessive Excused Absence Contract (lasts 365 days from issuance)

3. If contract is not followed: PRE-SARB Contract

4. SARB (Student Attendance Review Board)

  • A student with (9) full unexcused days absent will be subject to a hearing at the district office, which results in a parent and students signing an attendance contract with a truancy probation officer. If SARB contract is violated, student will be referred to the Juvenile Justice System and/or be placed on probation.

5. Alternative school placement

Unexcused Absences:

The State of California believes that the first priority is that the child attends school on a daily basis. For example, Welfare & AFDC benefits may end or be reduced drastically, if a student misses more than (3) full days of school. Education Code Section 48260-48263 provides definitions and referral procedures for:

  • Any student subject to compulsory attendance who is absent without a valid excuse more than three (3) days in one school year is considered a habitual truant. The district will automatically send truancy notifications when a student is marking unexcused (30) minutes or more on three separate days per California’s truancy laws.

  • Any student defined as habitual truant who continues an unacceptable pattern of unexcused absences or tardiness may be referred to the district’s SARB.

  • Students with (6) six or more unexcused absences past (30) days may be placed on a Pre-SARB attendance agreement. This last 365 days from issuance and absences can only be excused with a medical note.

  • Any student showing low academic performance may also have their permit revoked.

  • Welfare and Institutions Code, Section 601 describes the consequences for habitual truancy if a minor pleads or is found guilty by trial to include but not limited to:

    • Being made a ward of the court (placed on probation).

    • Having a driver’s license revoked or denied until age eighteen.

    • Being placed in juvenile hall for violation of court order.

Chronic Illness Verification

Students who have excessive tardies and/or absences due to their medical condition will need to have a doctor’s note on file for the current school year. Once the form is completed and signed, please turn it in to the school nurse.

Independent Study:

If a student needs to be absent from school for 5-15 days, an Independent Study Contract must be completed:

Parent(s)/guardians must notify the attendance coordinator to submit an independent study Master Contract Agreement request 72 hours before the absence is scheduled to begin. This request must include the student’s full legal names, the dates the students will be out of school, parent/guardian signature, and the reason for the absence. Agreements are not granted the week of finals, unless approved by an assistant principal.

Students who are on an Independent Study Contract are expected to have all assigned work completed and ready to submit upon return.

1-4 Day Absence:

If a student is going to be absent for 1-4 days and is unable to request work from their teachers themselves, they may contact Betty Niemeyer at (619) 397-3820 or at betty.niemeyer@sweetwaterschools.org .

Attendance Protocols

Off Campus Passes:

  • Parent(s)/ Guardians must come in person to the attendance office to sign Off Campus slip and pick up the student. Proper identification is required and the legal name must match the guardian information listed in Infinite Campus. Students should not be waiting in the office for parent to pick up. Students must report to the attendance office to pick up the “Off-Campus Permit” and sign out and are to check back in the attendance office, if they return that day. Please bring back any medical note upon return.

  • In order to keep students in a supervised, safe and orderly environment, the Board of Trustees establishes a closed campus at all district schools. Students shall not leave the school grounds at any time during the school day without written permission of their parents/guardians and school authorities prior to leaving campus. A student who leaves campus for any reason without prior authorization will be unexcused which cannot be cleared by the parent. (Board Policy 5112.5)

  • Identification cards for “No Class” must be carried at all times and presented to EHS personnel when leaving campus. Designated exits will be announced.

  • Students must have an off-campus to leave, even if they have a 7th period class.

No student will be released to anyone that is NOT listed as the guardian in Infinite Campus.

  • Students who are 18 years old or older and drive to school need to provide a note with the following information before being released off campus:

      • Student Name

      • Reason for leaving

      • Student ID#

      • Student Phone Number

** NOTE – We do not release students when there are less than 15 minutes left in the day **

Emergency Authorization:

Please ensure that you have a valid phone number and current email on file in Infinite Campus.

Tardies:

  • A tardy is defined as the following:

        • Any student who arrives late to school 29 minutes or less (Block Schedule) will be marked Tardy. After 30 minutes it will be marked as Tardy Unexcused, which is considered truant.

        • Any student who arrives late to school 14 minutes or less (All Periods 1-6 Schedule) will be marked tardy. After 15 minutes it will be marked as Tardy Unexcused, which is considered truant.

        • Tardies must be cleared that same day by calling (619) 397-3810 or sending a parent and/or Dr’s note with student to the Attendance Office.

        • If you do not clear unexcused tardies, they can only be cleared by attending Saturday school or Lunch Detention (20 minutes will clear 1 tardy).

District policy 5112 states “classroom participation is an integral part of the learning experiences provided to students in the schools of the district. To the extent the failure to attend a class results in a student attaining a certain prescribed minimum academic standards, this failure would properly be reflected in the grade the student receives.”

---- Citizenship grades may reflect unexcused tardies and absences; refer to teacher syllabus.----

Attendance Procedure for Late Students

From 7:45-8:15 a.m. the main office entrance gate will close and the only gate open will be the one to the right of the main entrance. After 8:15, students will enter the main office to sign in with attendance.

When students are late up to 30 minutes on a block day or up to 15 minutes on a Pro-Hour,

Minimum, or Full Menu day:

1. Students must go to the outside attendance windows through the gate to the right of the main entrance. Students will not be allowed to go through the main office door.

2. Students must sign in at the windows to get a late pass, which will be marked excused or unexcused and time-stamped.

    • Students will be excused according to justifiable reasons per the CA Ed Code with a parent/guardian note, call or walk-in.

    • Tardies must be excused the same day.

    • Unexcused tardies can only be cleared in lunch detention or Saturday school.

3. Students must present the late pass to be allowed into class. Teachers will send students without a pass back to the attendance windows and sign-in to obtain a late pass. Students without a pass may be marked absent if they fail to return with a pass.

When students are over 30 minutes late on a block day or over 15 minutes late on a Pro-Hour, Minimum, or Full Menu day:

  • Students must go through the main office door to the attendance counter inside office to obtain a late pass and follow the same sign-in guidelines stated above. Students who come late and don’t check in with the attendance office may be marked absent in their classes.

  • Tardies must be cleared the same day with justifiable reasons per the CA Ed Code by the parent/guardian note, call or walk-in. Otherwise, unexcused tardies over 30 minutes on Block Days and unexcused tardies over 15 minutes on Pro-hour, Minimuum, or Full Menu Days are considered truants and marked TU30 in the system.

  • Unexcused TU30s can only be cleared in multiple lunch detentions or Saturday School. Students must put in the amount of time they were late to clear.

Students on attendance agreements such as Excessive Excused Absences, Pre-SARB, and/or SARB who are late can only be excused with a medical note or with nurse evaluation and approval

Saturday School Guidelines

  • Students must arrive at 7:45 am for an 8:00 am start time.

  • Arrival after 8am is late and students will be turned away

  • Students must stay for all four hours, even if they don’t need all four hours to clear attendance.

  • Students that leave at the two-hour mark will receive no credit for attending Saturday School

  • Students are not allowed to switch classes at break. This will result in no credit for Saturday School.

  • Students must show an ID to check in to Saturday School.

  • Students may have water and can eat during break.

This prevents students from being able to attend/participate in school functions including school dances, grad nite, and walking in the graduation ceremony (as referenced in the senior contract).

  • Click here for the Senior Contract in English

  • Click here for the Senior Contract in Spanish

This list is updated periodically and posted on the ASB window and the windows of the main office.

  • It is the students’ responsibility to check this list.

Saturday School Calendar

2021-2022

Saturday School Calendar.pdf