Congratulations—you’re officially an employee at SVA! Please refer to our new hire checklist so your onboarding process can feel less overwhelming.

• MyServices Procurement Login Request 

• Amazon Business & WB Mason - For your routine office supply needs, our online ordering systems make it easy to click and buy without the hassle of submitting requisitions. 

• Uber & Lyft for Business - There may be an occasion in which you need transportation services to conduct business affairs. With the approval of your supervisor, complete a Car/Rideshare User Agreement Form. No receipts, no headaches.

• Seamless Corporate - Hard work and dedication can really build up an appetite.  Email us for a Seamless account so your corporate food ordering is covered for group orders, catering, and more.  Never go hangry again.

If you are interested in signing up for any of these services, please reach out to purchasing@sva.edu.

Office Supplies – W.B. Mason

Shop WB Mason for all of your routine office supply needs. Make sure to submit your order online by 3 P. M., to have it delivered the next business day directly to your department. Special order items from the W. B. Mason catalog may take longer for delivery.

Amazon Business Prime

Take advantage of Amazon Business Prime benefits today including unlimited fast free shipping and requisition-free buying.

Computers, Office Equipment, Copiers, and Technology

Computer and technology purchases are procured through the Campus Store, SVA’s own educational reseller. Orders must be made with a requisition through the MyServices system. Leasing these items are normally done twice per year, once in the summer and again in the winter. Keep an eye out for an email with special instructions on how to proceed when we hit leasing season.

Furniture requires a 6-8 week lead time, from the date the order is placed. Purchasing should be immediately advised of any problems with an order or installation so that can be addressed with the furniture dealer.

Below are some preferred vendors:

• Allsteel

• Herman Miller

• Knoll

• Steelcase

• Hon

• Sitonit

Need a Repair?

Most furniture comes with a manufacturer warranty. Check with Purchasing to see if your furniture is covered should you need repairs.

Furniture Redistribution

Before discarding old furniture, you should contact Purchasing for possible redistribution elsewhere in the College. They will coordinate with Office Services to handle small moving projects supported by internal staff. Larger project moves are managed through a bidding process and hiring of outside professional movers.

Rideshare Services

With the approval of your department head, taking advantage of our Uber & Lyft services may be helpful to you. If you are interested in signing up, please submit a completed user agreement form to purchasing@sva.edu and inquire about the next steps.

Bus Transportation

Take education outside of the classroom on one of our vans and high capacity buses for the occasional day trip, tour, etc.

Corporate Travel

SVA is pleased to announce its partnership with Corporate Travel Management, Inc. (CTM) as its travel management company. Book and manage your business travel needs all in one platform!

Catering Services

In the event you have a need for catering services, we can connect you with vendors that have successfully provided services for both on-campus and off-campus events.

Seamless Corporate

Whether you are celebrating a birthday at the office or planning a catered event, you can save time by having meals delivered straight to your office. Email us at purchasing@sva.edu to sign up for your Seamless Corporate account today.

Serving Alcohol?

If you will be serving alcohol, an Alcohol Request Form must be approved by the Provost’s Office. Serving alcohol at an SVA sponsored event must be done by a qualified bartender. No alcoholic beverages may be served at events hosted on campus by an undergraduate department, or by any department whose event is intended primarily for undergraduate students.

• Supporting documents help us to ensure that your specifications are correctly met. Some attachments might include vendor correspondence with a price quote, contract, invoice, letter of agreement, or vendor’s insurance certificate.

• A vendor’s pricing is considered confidential information and may not be shared with other vendors.

• Purchasing will review requests submitted for goods and services and may solicit quotes from alternate vendors to obtain competitive pricing. Every effort will be made to procure items via the best option possible, and your department may be contacted to consider an alternate vendor with more favorable pricing or terms.

• No commitment to the vendor should be made or implied until the Purchasing Office issues a Purchase Order.

All contracts (excluding faculty and temporary employee contracts) should be reviewed by the Purchasing Department at least three weeks prior to the commitment date. Employees may not enter into any negotiations independently. The Purchasing Department will negotiate the contract and obtain approval. Only those individuals delegated by the President may sign contracts.

Some vendors are required to provide SVA with a Certificate of Insurance before being awarded business or appearing on the campus. Examples include contractors, furniture installers, movers, professional service providers, caterers, and others who are physically working at the College. Every situation is different. We can help you determine the level of coverage that is needed and coordinate with the vendor to ensure that it meets the College’s requirements.

Please refer to the complete SVA Insurance Requirements Package for details.

A Purchase Requisition will need to be submitted via MyServices. All Requisitions require sufficient backup documents and supervisor approval before Purchasing can proceed with acquiring your goods/services. This information will be used by the Purchasing Department to generate a Purchase Order (PO) or Blanket Purchase Order (BPO). When it is time to pay the vendor, any of the following payment methods may be used: physical check, ACH/direct deposit, wire transfer, credit card.

If still unsure, check out our MyServices Procurement Handbook or any of our video tutorials* for step-by-step instructions. (*Vimeo Password: SVA (all caps))

•  MYSERVICES HANDBOOK                      

•  VIDEO TUTORIALS 

A procurement card, or P-Card, is a company card that employees are allowed to use for emergencies or small one-off purchases under the awareness of their supervisor. Because P-Card purchases bypass the traditional requisition and approval process, all P-card transactions must be reconciled for AP to review at the end of every month. For all other credit card purchases, a web requisition must be submitted through MyServices so the Purchasing team may create a PO and process the payment on your behalf.

• For payments to individuals, please submit the request via the E-Forms system available through the E-Forms/Account Payables tile on my ID. The SVA ID number of the individual and an invoice detailing scope of services and payment amount will be required for processing.

• E-Forms can be utilized to facilitate payments to individuals in any of these areas: Guest Lecturers, Substitute Instructor, Thesis Advisors, Mentors, Reimbursements for Travel & Expenses, and Other Miscellaneous Services.

• Individuals receiving payment may be subject to payroll taxes if they are deemed to be employees by SVA Human Resources.