Officers

(Under review)

Guidelines

    1. The duties and responsibilities of the officers are described below (prescribed in the Bylaws).
    2. The term of office shall be for one year.
    3. An elected officer may serve more than two consecutive years in the same office if there are no volunteers to fill the position.
    4. If there are other nominees for the position, after an officer has held the position for two consecutive years, the officer is obligated to relinquish the position.
    5. More than one person may share any of the officer's duties.
    6. There shall be no more than two co-presidents.

Duties and Responsibilities

1. Board of Directors

    1. Review the budget, and forward on to the membership for approval.
    2. Approve the disbursement of moneys.
    3. Approve all committee chairs and special committees.
    4. Approve appointments to fill vacancies in the elected offices.

2. President:

1. Preside at all PTO meetings.

2. Appoint committee chairs.

3. Appoint members to fill vacancies in the elected offices.

4. Prepare agenda for all PTO meetings.

5. Establish special committees as needed.

6. Co-sign checks as described in Article IV.

7. Coordinate the activities of the PTO.

8. Sign all official correspondence.

9. Represent the PTO at Cupertino Union School District (CUSD) meetings.

3. First Vice-President Donations:

1. Assume the duties and the responsibilities of the President in the absence or resignation of the President.

2. Coordinate all fund raising activities.

3. Report all fund raising activities to the Board.

4. Compile membership roster based on Direct Donation drive.

4. Second Vice–President of Grants:

  1. Assume the duties and the responsibilities of the President in the absence or resignation of the President and First Vice-President.
  2. Coordinate all grants and program disbursements.
  3. Report all disbursement activities to the Board.

5. Secretary:

    1. Act as recording secretary for the Board and keep a record of the proceeding of all PTO meetings.
    2. Provide a copy of the minutes of each meeting to the officers.
    3. Prepare correspondence for the PTO.
    4. Have the tie-breaking vote when necessary.
  1. Review the Bylaws annually, and present changes to the Board and Membership for approval.

6. Treasurer:

    1. Receive all moneys on behalf of the PTO.
    2. Deposit moneys in the name of the PTO in a bank approved by the Board of Directors.
    3. Disburse moneys as described in Article IV.
    4. Keep an accurate record of receipts, disbursements, and keep other financial transactions of the PTO.
    5. Prepare a financial report for each Executive Board meeting.
    6. The Treasurer shall have an assistant for counting receipts from all fundraising activities.
    7. Submit all books and records for auditing by the Auditor and as directed by the Board of Directors.
    8. Review the ‘Treasurer’s Policies’ annually, and discuss modifications with the Board.

7. Check Depositor:

    1. Deposit moneys in the name of the PTO in a bank approved by the Board of Directors.
    2. Assist the treasurer(s) in counting receipts from all fundraising activities.

8. Health and Safety Coordinator:

    1. The Health and Safety projects at Stevens Creek are usually related to health and welfare programs sponsored by the Stevens Creek Elementary School PTO.
    2. The duties of the Health and Safety Coordinator include, but are not limited to:
  • Provide and maintain Emergency Backpacks for all classrooms
  • Information support at all PTO functions, and
  • School-wide emergency preparedness drills in conjunction with staff.

9. Room Parent Coordinator:

1. Assist in ensuring that each class has room parent volunteers.

2. Coordinate other activities that require the room parent volunteer efforts.