# Privacy Policy — Warranty Tracker
**Last updated: August 18, 2026**
This Privacy Policy explains how SoluLabAppsGames ("we", "us", or "our") handles information in connection with the mobile application Warranty Tracker (the "App") — App name: Warranty Tracker; package name: com.solulab.warrantytracker. By downloading or using the App, you agree to this Privacy Policy.
**Contact:** admin@solulab.com
---
## 1. Summary (plain language)
- Warranty Tracker helps you organize, track, and manage warranties and warranty claims using photos of warranty documents and bills.
- Most data — warranty entries, photos, and notes — stays on your device by default. You can view and manage all stored data locally without creating an account.
- The App uses AI (powered by OpenAI) to extract warranty information from photos you upload for processing. Only the photo and minimal required context are sent to our backend; the extracted data is returned to your device.
- If you opt into account features (cloud sync, cross-device access), warranty records, photos, and metadata may be uploaded to our servers.
- We charge a subscription fee for the Pro tier (unlimited warranties); the Free tier allows tracking up to 3 items. Subscription billing is handled securely by RevenueCat and the Google Play Store.
- The App does not display third-party advertising and does not collect advertising identifiers.
- We do not sell your personal information.
---
## 2. Information stored locally (not sent unless you choose)
- **Warranty data:** warranty product name, purchase date, expiry date, warranty terms, retailer/service center contact details, and custom notes.
- **Photos:** warranty documents, bills, receipts, and other proof-of-purchase images you take or import.
- **Device-only data:** locally-saved notes, tags, categories, and app preferences.
- **Default behavior:** all data remains local and is not automatically uploaded.
- **Data removal:** clearing app data or uninstalling the App removes all locally-stored warranties, photos, and settings from your device.
---
## 3. Information uploaded for AI processing
- When you use the **"Extract from photo"** feature, the App sends:
- The warranty/bill photo you select
- Optional context (e.g., "This is a phone warranty")
- To our secure backend server for AI-powered text and information extraction
- **Processing flow:**
- Your photo is forwarded to OpenAI's API (using the gpt-4o-mini vision model) for analysis and warranty information extraction.
- OpenAI processes the image and returns extracted data (product name, warranty period, terms, etc.) to our backend.
- The extracted information is returned to your App; you can then save it as a new warranty entry.
- **Retention policy:**
- Photos sent for extraction are not stored on our servers long-term.
- Extracted data is transmitted only for the duration of processing.
- If you save an extracted warranty entry, that entry and any associated photo you choose to keep locally remain on your device unless you explicitly delete them.
- OpenAI's processing is governed by their Privacy Policy (https://openai.com/privacy) — we recommend reviewing it.
- **Transmission security:** all data transmitted between your device, our backend, and OpenAI is encrypted using HTTPS/TLS.
---
## 4. Cloud sync and account features (optional)
- By default, all data stays on your device. If you choose to create an account or enable cloud sync:
- Warranty entries, associated photos, metadata, and profile information may be uploaded to our servers for backup and cross-device access.
- You can manage and delete your server-stored data at any time through app settings or by contacting admin@solulab.com.
- Cloud storage is protected with industry-standard encryption in transit and at rest.
---
## 5. Subscription and payment information
- **Subscription model:** Warranty Tracker offers a Free tier (up to 3 warranties) and a Pro tier (unlimited warranties).
- **Payment processing:** subscription billing is handled securely by RevenueCat (https://www.revenuecat.com/privacy) and the Google Play Store.
- We do not directly store your full payment card details; these are managed by RevenueCat and Google Play.
- RevenueCat and Google Play's privacy policies govern billing data — we recommend reviewing them.
- Your subscription status is synced with RevenueCat to enable or disable Pro features in the App.
---
## 6. No advertising
- Warranty Tracker does not serve third-party advertisements.
- We do not use or collect advertising identifiers.
- The App does not use Google Analytics or similar ad-tracking services.
---
## 7. Children's privacy
- Warranty Tracker is intended for users 13 years or older.
- We do not knowingly collect personal information from children under 13. If you believe a child has provided information, contact admin@solulab.com and we will take appropriate steps.
- Parents or guardians concerned about a child's use should contact us for assistance.
---
## 8. Security
- **Local storage:** warranty data, photos, and notes are stored using the device's standard app storage mechanisms (encrypted by the operating system).
- **Server storage:** if you enable cloud sync, server-stored data is protected with industry-standard encryption in transit (HTTPS/TLS) and at rest (AES-256 or equivalent where supported).
- **AI processing:** photos sent to OpenAI for extraction are transmitted over HTTPS; OpenAI's security practices are described in their Privacy Policy.
- We take reasonable measures to protect your data but cannot guarantee absolute security. No method of transmission or storage is 100% secure.
---
## 9. Your choices and rights
- **Local control:** you can edit, categorize, or delete any warranty entry, photo, or note stored on your device at any time. Uninstalling the App removes all local data.
- **Cloud control:** if you have an account with cloud sync enabled, you can export your data or request deletion by contacting admin@solulab.com. We will process deletion requests within 30 days.
- **AI opt-out:** you can choose not to use the AI extraction feature; simply enter warranty details manually instead.
- **Subscription management:** you can cancel your Pro subscription at any time through Google Play Store → Manage subscriptions.
- **Jurisdictional rights:** depending on your location (e.g., EEA/UK, California, Canada), you may have additional legal rights (access, correction, deletion, portability, objection, consent withdrawal). Contact admin@solulab.com to exercise these rights.
---
## 10. Data retention
- **Local data:** remains on your device until you delete it or uninstall the App.
- **AI processing data:** photos and transient extraction requests are retained only as long as needed for processing and short-term troubleshooting (typically seconds to minutes), then deleted per our retention policies.
- **Cloud storage:** if you enable sync, your warranty records and associated photos remain until you delete them or close your account. Anonymized logs and metadata may be retained for analytics and system improvement.
- **Account data:** if you close your account, associated server-stored data is deleted within 30 days, unless we are required by law to retain it.
- **Billing records:** subscription and payment transaction logs are retained as required by tax and legal authorities.
---
## 11. Third-party services
The App integrates with the following third-party services:
1. **OpenAI** — AI-powered bill and warranty photo extraction
- Privacy Policy: https://openai.com/privacy
- Used for: vision-based text extraction from warranty documents and bills
2. **RevenueCat** — subscription and in-app purchase management
- Privacy Policy: https://www.revenuecat.com/privacy
- Used for: handling subscription billing, managing entitlements, and Pro tier access
3. **Google Play Store** — app distribution and payment processing
- Privacy Policy: https://policies.google.com/privacy
- Used for: app updates, subscription purchases, and license verification
4. **Backend server** — warranty data processing and AI endpoint
- Hosted at: http://135.116.19.23:3000/api
- Used for: photo extraction requests and data sync (if enabled)
We will notify users of this Privacy Policy if we add additional third-party services in future updates.
---
## 12. Changes to this Privacy Policy
- We may update this policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.
- Changes will be posted with an updated "Last updated" date.
- If we make material changes, we may notify you via email or in-app notification.
- Your continued use of the App after updates indicates acceptance of the revised Privacy Policy.
---
## 13. Contact
**SoluLabAppsGames**
- Email: admin@solulab.com
- Website: https://solulab.com
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at the email address above. We will respond to your inquiry within 30 days.
---
## 14. Compliance
This Privacy Policy complies with:
- General Data Protection Regulation (GDPR) — EU/EEA users
- California Consumer Privacy Act (CCPA) — California residents
- Digital Markets Act (DMA) — EU residents
- Other applicable privacy laws in jurisdictions where the App is available