Open Meetings Act

SOCORRO CONSOLIDATED SCHOOLS

OPEN MEETINGS ACT RESOLUTION

WHEREAS, the Board of Education of the Socorro Consolidated School district met

in regular session at the Hotel Encanto de Las Cruces, New Mexico on July 8-10,

2019, beginning at 9:00 a.m. as required by law; and

WHEREAS, Section 10-15-1 (B) of the Open Meetings Act (NMSA 1978, Sections

10-15-1 to -4) states that, except as may be otherwise provided in the

Constitution or the provisions of the Open Meetings Act, all meetings of a quorum

of members of any board, council, commission, administrative adjudicatory body

or other policymaking body of any state or local public agency held for the

purpose of formulating public policy, discussing public business or for the purpose

of taking any action within the authority of or the delegated authority of such

body, are declared to be public meetings open to the public at all times; and

WHEREAS, any meetings subject to the Open Meetings Act at which the

discussion or adoption of any proposed resolution, rule, regulation or formal

action occurs shall be held only after reasonable notice to the public; and

WHERAS, Section 10-15-1 (D) of the Open Meetings Act requires the Board of

Education to determine annually what constitutes reasonable notice of its public

meetings;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education that:

All Meetings shall be held in the Board Room of the Central Administrative Office

at 5:30 p.m. or as indicated in the meeting notice.

Unless otherwise specified meetings shall be held on the following;

July 8-10, 2019-Board Retreat

August 26, 2019-Central Office

September 23, 2019•San Antonio Elementary School

October 7, 2019-Central Office

October 21, 2019-Midway Elementary School

November 4, 2019- Central Office

December 9, 2019-Socorro High School

January 13, 2020-Central Office

February 10, 2020-Central Office

February 24, 2020-Sarracino Middle School

March 9, 2020-Central Office

March 23, 2020-Cottonwood Valley Charter

April 6, 2020-Central Office

April 20, 2020-Parkview Elementary School

May 18, 2020-Central Office

The notice and the agenda for the meeting will be available at least seventy-two

(72) hours prior to the meeting from the Administrative Office of the Socorro

Consolidated Schools which is located at 700 Franklin Street, Socorro, New

Mexico. The agenda for the meeting will also be posted on the school's website

at www.socorro.k12.nm.us. Notice of any other regular meetings will be given ten

(10) days in advance of the meeting date. The notice shall include a copy of the

agenda or indicate how a copy of the agenda may be obtained. If not included in

the notice, the agenda will be available at least seventy-two (72) hours before the

meeting and posted on the school's website at www.socorro.k12.nm.us.

Special meetings may be called by the President or a majority of the members

upon three (3) days notice. The notice shall include an agenda for the meeting or

information on how members of the public may obtain a copy of the agenda. The

agenda shall be available to the public at least seventy-two (72) hours before any

special meeting and posted on the school's website at www.socorro.k12.nm.us.

Emergency meetings will be called only under unforeseen circumstances that

demand immediate action to protect the health, safety and property of citizens or

to protect the public body from substantial financial loss. The Board of Education

will avoid emergency meetings whenever possible. The President or a majority of

the members upon twenty-four (24) hours' notice may call emergency meetings,

unless threat of personal injury or property damage require less notice. The

notice for all emergency meetings shall include an agenda for the meeting or

information on how the public may obtain a copy of the agenda. Within ten (10)

days of taking action on an emergency matter, the Board of Education will notify

the Attorney General's Office.

For the purposes of regular meetings described in paragraph 2 of this Resolution,

notice requirements are met if notice of the date, time, place and agenda or

information on how the public may obtain a copy of such an agenda are placed in

news papers of general circulation in the state and posted at the following school

sites: Parkview, Zimmerly, Midway, San Antonio, Sarracino Middle School and

Socorro High School. Copies of the written notice shall also be mailed to those

broadcast stations licensed by the Federal Communications Commission and

newspapers of general circulation that have made a written request for notice of

public meetings.

For the purposes of special meetings and emergency meetings described in

paragraphs 3 and 4 of this resolution, notice requirement shall be met by posting

of the date, time, place and agenda in the Central Administrative Office at 700

Franklin St, Socorro, New Mexico. Telephone notice shall also be given to those

broadcast stations licensed by the Federal Commission and newspapers of

general circulation that have made a written request for notice of public

meetings.

In addition to the information specified above, all notices shall include the

following language:

If you are an individual with a disability who is in need of a reader, amplifier,

qualified sign language interpreter, or any other form of auxiliary aid or service to

attend or participate in the hearing or meeting, please contact the office of the

Superintendent of Schools at 700 Franklin Street, Socorro, New Mexico at least

one week prior to the meeting or as soon as possible. Public documents, including

the agenda and minutes, can be provided in a variety of formats. Please contact

the office of the Superintendent of Schools at 700 Franklin Street if a summary or

other type of accessible format is needed.

The Board of Education may close a meeting to the public only if the subject

matter of such discussion or action is exempted from the open meeting

requirement under Section 10-15-1 (H) of the Open Meetings Act.

If any meeting is closed during an open meeting, such closure shall be approved

by a majority of a quorum of the Board of Education taken during the meeting.

The authority for the closure and the subjects to be discussed shall be stated with

reasonable specificity in the motion for the closure, and the vote on closure of

each individual member shall be recorded in the minutes. Only those subjects

specified in the motion may be discussed in a closed meeting.

If a decision to hold a closed meeting is made when the Board of Education is not

in an open meeting, the closed meeting shall not be held until public notice,

appropriate under the circumstances, stating the specific provision of law

authorizing the closed meeting and the subjects to be discussed with reasonable

specificity is given to the members and to the general public.

Following completion of any closed meeting, the minutes of the meeting that was

closed, or the minutes of the next open meeting if the closed meeting was

separately scheduled, shall state whether the matters discussed in the closed

meeting were limited only to those specified in the motion or notice of closure.

Except as provided in Section 10-15-1 (H) of the Open Meetings Act, any action

taken as a result of discussions in a closed meeting shall be made by vote of the

Board of Education in an open public meeting.

The Board recognizes that Board members will occasionally attend social events,

community functions, school activities or programs, athletic events or meetings of

other groups or entities, or be present at local commercial establishments. In the

event a quorum of the membership of the Board is present on such occasions, a

violation of this resolution and the Open Meetings Act does not occur so long as

the board members do not discuss school business or prospective Board actions

as described in this resolution. By adoption of this resolution, each member

represents and agrees to abide by these limitations and not to engage in such

discussions outside the context of a duly-called board meeting that complies with

the Open Meetings Act.

Passed by the Board of Education this 10th day of July 2019.