May 21, 2019 at Chapin Auditorium, Mary Woolley Hall, Mount Holyoke College

Welcome to the 2019 Five College Libraries All Staff Gathering! This is an opportunity for staff across our libraries to socialize, share new information, understand our challenges, and celebrate our collective accomplishments.

The theme of this year’s gathering, Constant Evolution, is intended to broaden the presentations and discussions beyond the high profile projects (which are also welcome topics) and dig deep into the day-to-day operations of libraries. We hope presenters will feel emboldened to share with their colleagues the challenges and successes of managing students, trying out a new approach to teaching, reconfiguring a workflow, adapting to a recent retirement, and everything in between and beyond.

Registration is now closed

Test Presentation for 2020 trivia

Schedule for the day

8:30 - 9:00 Light Breakfast

9:00 - 9:15 Opening Remarks

9:15 - 10:45 Lightning Talks

10:45 - 11:00 Break

11:00 - 11:30 Connect & Share 1, roundtable discussions: Led by lightning talk presenters. Simultaneous networking/mingle time.

11:30 - 12:00 Connect and Share 2, roundtable discussions: Staff-generated conversation topics. Simultaneous networking/mingle time.

12:00 - 12:15 Break

12:15 - 1:15 Lunch

1:15 - 1:30 Closing remarks

1:30 - 2:30 Activities/Tours

Lightning Talks (with subsequent discussion tables during Connect & Share Session 1)

#1 Work-life balance boot camp with baby

Thea Atwood, Data Services Librarian, UMass; Michelle Paquette, Metadata & Technical Services Archivist, Smith College

Two new, first-time parents discuss how their work-life balance evolved with a baby. Michelle and Thea discuss preparations for leave, balancing the desire to stay on top of fast-changing priorities like FOLIO, keeping on top of professional development, cognitive load, areas where we continue to struggle, and how to navigate dropping the ball, when necessary.

#2 Social Media in Libraries: How Mount Holyoke Library has improved our Social Media presence and Accessibility

Emma Beck, Access Services Associate; Kim Ammons, Access Services Evening Associate, Mount Holyoke College

We will begin by giving an overview of our research on social media primarily in academic libraries. From there, we intend to look at Mount Holyoke social media through three pillars: how we manage our accounts, how we engage with our students, and how we have improved the accessibility of all of our social media sites.

#3 What they say and how they search: discovering EBSCO Discovery Service with Five College students

Sika Berger, User Experience Librarian, Smith College; Kelly Dagan, Research, Instruction, & User Experience Librarian, Amherst College

Have you always wanted to know how students use Discover for books, archival collections and other locally held materials? As part of a collaborative usability testing project, members of the 2018 Five College User Experience committee watched users’ search screens while listening to the students talk about their successes and frustrations. Find out if any themes stretched across the five campuses, and learn about some problems the FCUX and Discovery committees are focused on as we prepare for FOLIO.

#4 Five College Library Repository Collection and You

Jason Fuller, Five College Library Repository Collection Manager

Brief discussion of Five College Library Repository Collection (FCLRC) and how it supports scholarship on the Five College campuses. Looking at the terminology for Five College Library Repository Collection to better understand what the collection is and how it is used on a regular basis.

#5 The 11ths Formula, or, just figure it out

Sharon Domier, East Asian Language Librarian, Amherst College, Smith College, UMass Amherst

In 1996 I joined the Five Colleges on a DOE Title VI grant and was told to divide my time at each library according to the 11ths formula. In the years since my time allotments and duties have shifted but not really changed as I continue to figure out how best to serve the faculty, staff, and students that need my expertise.

#6 Seeing Systems: People in Context Barry Oshry

Carol Will, Coordinator, Learning Commons, UMass

Recently I attended an ACRL Preconference in Cleveland on Systems Leadership with the purpose of understanding how our positions in organizations can impact how we see the work of others in conjunction with our own. Barry Oshry, an expert in organizational systems, has held numerous interactive and experiential workshops that illustrate how people in Top, Middle, and Bottom positions within their organizations can be siloed causing misunderstandings and resentment amongst the organization. Having an opened awareness of our relationships within our organizations can allow for a better understanding of ourselves and others as well as decrease frustration and insecurity on the job while leading to a new sense of empowerment.

#7 Fresh From the Pod: Navigating a High-Density Storage System

Lucinda Williams, Acquisitions Supervisor, Smith College

For those who haven't yet had a chance to visit the Annex, let's take a virtual tour! This lightning talk will include information about our high-density storage system, how the Annex spaces are currently being used, and the process for loaning and returning books.

#8 Enhancing the Student Employee Experience at Amherst

Mariah Leavitt, Preservation Specialist; Susan Kimball, Head of Access Services; Judy Lively, Circulation Supervisor; Sarah Walden McGowan, Digital Collections and Preservation Librarian, Amherst College

The Amherst College library has been working to enhance our student employment program by adding internship-like learning experiences for our summer employees, resume and career support, and student-led projects. We'll talk about what we've done so far and touch on our ideas for the future.

#9 FOLIO project update (no corresponding discussion, but other exciting FOLIO table available during Connect and Share 1 & 2)

Steve Bischof Five College Integrated Library System (ILS) Coordinator

The Five Colleges have been involved in the FOLIO project for a little over a year. We will discuss the current status of the project in the FOLIO community, the status of the project here at the Five Colleges, and a review of of our current timeline. Also we will highlight important upcoming milestones for FOLIO here at the Five Colleges.

Discussion topics to be held during Connect & Share Session 2

CritLib: A Five College Library Group for All of Us

Madeleine Charney, Research Services Librarian, University of Massachusetts Amherst; Sika Berger, User Experience Librarian, Smith College

Learn about the basic tenets of the CritLib movement (infusing social justice throughout librarianship) and the Five College CritLib Group. At a recent CritLib World Cafe, we identified a raft of potential action items -- big and small. Join our discussion to see how YOU can help propel the changes forward!

FOLIO Discovery/Card Sort (Will have a table during Connect and Share 1 also)

Five College Discovery Access Committee

If we have a separate catalog with FOLIO, what material types would go in it?" This is a question the Discovery Committee is addressing in preparation for FOLIO. Join us for a card sort and discussion on this topic!

Library Carpentries' Curriculum

Sarah Oelker, Science Librarian, Mount Holyoke College; Ann Kardos, Metadata Librarian, University of Massachusetts Amherst; Thea Atwood, Data Services Librarian, University of Massachusetts Amherst

The Carpentries is an educational movement which teaches coding and data science skills to researchers and librarians worldwide. Learn more about the Carpentries’ curriculum, how it works, and how you might get involved by helping out, hosting, or instructing. Chat with librarians from various backgrounds and skill sets who have become involved. New England Software Carpentry Library Consortium members will facilitate this discussion. Come join in!

Five College Record Merge Working Group: Updates

Jennifer Eustis, Metadata Librarian, University of Massachusetts Amherst

The Five College Record Merge Working Group is tasked with drafting a recommendations document on merging bibliographic records in preparation for the migration to FOLIO. This brief talk will outline the progress made towards that goal.

Sabbatical Confidential: Behind the Scenes

Sarah Hutton, Head of Undergraduate Teaching & Learning Services, University of Massachusetts Amherst

Curious about how an academic sabbatical works? After a recent return from her first, this presenter will discuss not only the sabbatical process on the institutional level, but also the personal level. The mechanics of the proposal, timeline and execution of a sabbatical will be included - plus bonus footage of personal working spaces, time management tactics, and MORE!

Special Interest Topic Tables (offered during both Connect & Share Sessions)

Access Services

Archives & Special Collections

Cataloging & Acquisitions

Digital Programs

Gratitude & Venting

Media & Information Technology

Research & Instruction

Breakfast

Fresh fruit, muffins, assorted pastries, yogurt, granola

Coffee, decaf, select teas, juice (cranberry & orange), and water

Lunch - Soup & Salad Buffet

Soup du jour

Seasonal fruit salad

Baby arugula salad with roasted beets, feta cheese and balsamic dressing (GF)

Kale, craisin & quinoa salad with green apple vinaigrette (GF)

Pasta salad with artichokes and sun-dried tomatoes

Seafood salad (GF)

Grilled chicken Caesar salad (GF)

Baked rolls with butter

Chocolate cake

Lemonade, coffee, decaf, and select teas

Parking

Due to limited space and consideration for the environment, we strongly encourage carpooling. If you do drive, please park in the Gorse parking lot on Morgan Street.

Contact

Five College Libraries Professional Development Committee:

Maryanne Alos, 413-542-2076, malos@amherst.edu

Paulina Borrego, 413-545-7891, pborrego@library.umass.edu

Dawn Cadogan, 413-542-5352, dcadogan@amherst.edu

Jean Janecki, Chair, 413-538-2408, jjanecki@mtholyoke.edu

Tatjana Mackin, 413-559-6691 tmackin@hampshire.edu

Toni Murray, 413-585-2980, tmurray@smith.edu

Alex Wirth-Cauchon, FCLC liaison, awirthca@mtholyoke.edu