Google Drive Tips & Tricks

Open Google Drive, right-click on "Shared Drives" and create a new shared drive.

In the newly created Shared Drive, click on "New" or right-click to upload files or create a new folder.

There are two options here. Share and Get a shareable link. Share with people and groups will allow you to share the folder to different users and send email invites to users inviting them to the folder. The link allows you to post a URL to the file or folder anywhere.

Permissions part: Invitees can either only view the files or add, edit, and organize files.

Google Drive already syncs all files and folders across all your connected devices. But you may still want to download a folder because you want to use it elsewhere, on a different device or make an additional copy.

Right-click on the folder and select the Download button.

You will be asked to choose a location on your computer before the download begins

Save time re-typing text from PDFs or images you want to copy. Google Drive’s option to open them with Google Docs has automatic optical character recognition.

This means that in a few seconds, you get a document with both the original file and the text from it ready to format and use wherever you need it.

If you’re working with someone in the same Google Drive document, you can chat right there in real time to ask questions, exchange ideas, or talk through your thoughts.

If you need to switch to another tool for a few minutes, you get notifications of new chat messages right in the browser tab.

The best thing about Google Drive is that it lets you make comments, suggestions, and tag email addresses to files you share with your team.

By choosing to get email notifications about these updates, you can make sure you’re up-to-date with any changes made to your documents without needing to open the app.

Do you need to find certain Google Drive files in a flash?

Set the color for them to something eye-catching, and you’ll be able to find it fast.

Instead of slogging through all your files in Google Drive, you can look for exactly what you need with the options in the search bar.