2025-26 Evaluation Deadlines

(Dates updated annually)

• Academic Affairs Deadline:  June 15

• Division Submission Deadline to People & Culture:  June 30

Provost's Direct Reports Deadline:

Sami Monsur is the Provost's designee for staff evaluations requiring a one-up signature from the Provost. 

• Draft evaluations for Sami Monsur review: June 5

• Final evaluations for signature due to Sami Monsur:  June 15

Performance evaluations for probationary staff are conducted in accordance with the applicable collective bargaining agreement (CBA) and occur throughout the probationary period.

• Evaluation timelines vary by bargaining unit and the employee's probationary period.

  • If an employee takes leave during probation, the probationary period is automatically extended based on the duration of the leave. Please consult with the Employee & Labor Relations team to confirm the updated probationary review period.

• Refer to the bargaining unit section above for applicable forms and deadlines.

Manager Responsibilities

• Initiate and complete evaluations

• Track probationary review periods (for probationary employees only)

• Provide timely feedback

• Ensure documentation and signatures

Employee Responsibilities

• Participate in evaluation discussions

• Review and acknowledge evaluations

• Use feedback for development

📝 Draft Evaluation

The evaluator prepares the draft evaluation. It is reviewed by the evaluator's manager, and upon approval, it becomes the final draft evaluation. 

💬 Employee Review & Feedback

The evaluator sends the final draft evaluation to the employee and states that if they would like to submit any feedback or input, it must be sent by mm/dd (review periods listed below). To ensure the employee receives the full review period, the day the draft evaluation is provided does not count. Please allow one additional full workday for the employee to review the draft evaluation.

📄✔️ Final Evaluation

If the employee requests a meeting, one is promptly arranged at a mutually agreed-upon date/time.

• • APC employees: a meeting is arranged within 14 calendar days

  • CSUEU employees: a meeting is arranged within 7 work days

If no meeting is requested, the evaluation is finalized via DocuSign.

✍️ Signatures

All staff (bargaining unit and confidential) evaluations require a one-up signer (MPP). The evaluation must be signed by the following individuals:

• Employee

• Evaluator (Appropriate Administrator)

  • CSUEU: the evaluator must be an Appropriate Administrator (MPP)

  • Teamsters (Unit 6): the evaluator must be an Appropriate Administrator (or non-bargaining unit supervisor)

• Evaluator's Manager (MPP)

🗂️ Submission

Google Folder Designation: The DRO or unit head (MPP) should continue to use the department's assigned Google folder to upload all staff evaluations (probationary and annual). Upload the evaluation OUTSIDE of the sub-folders; the Employee Relations team will be responsible for moving items into PROCESSED or PENDING CORRECTIONS, if corrections are needed.

Evaluation Forms:

• Bargaining Units 2, 5, 7, 9

• Bargaining Unit 4

• Bargaining Unit 6

• Confidential (C99) 

Process & Timeline Templates are provided as tools to communicate your internal processes:

• Template for Dean, SAVP, AVP (Provost's Direct Reports)

• Template for Manager/Appropriate Administrator

• Template for Department Chair/DRO

• People & Culture’s Performance Management Website 

• Guidelines for Writing Effective Goals (pdf)

• Performance Review Guide (pdf)

• Performance Management FAQs

• People & Culture's Training Videos