USA Job Descriptions

Office Secretary / Administrative Assistant


Provide Insurance quotes for Trade Credit Insurance and Cargo Insurance and coordinate with Insurers. Issue insurance policies, collect premium payments and deposit in Company Fiduciary account or mail payments directly to Insurance carriers.

Check mail, correspond with manager and employees at other locations regarding memos, letters, faxes received in the office and follow up

Check Inventories thru the Company Management System, coordinate with manager and place orders with suppliers

Coordinate the information to the Company Logistics Coordinator for follow up

Update logs for company payables and receivables and continuously update contact/correspondence information.

Organize, Schedule and coordinate meetings

Maintain contact Lists, answer and Direct Phone Calls

Develop and maintain an office filing system

Assist in the preparation of regularly scheduled reports and file in a timely manner

Book travel arrangements, insure follow up and coordinate with manager

Provide general support to office visitors

All other duties assigned by manager


Excellent verbal and written communication skills

Excellent time management skills, ability to multi-task projects simultaneously

Attention to detail and problem solving skills

Strong Organizational and planning skills

Proficient in MS Office Programs including Word, Excel, Power Point and Access

Knowledge of Company Management systems, procedures and a strong ability to follow thru on tasks assigned

Be a strong and an Energetic team player