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For Ambassadors

Interested in becoming a WV SPOT Ambassador?:
  • Who: Any undergraduate or graduate student attending a West Virginia college or university. Students in SPACE, Pulsar Search Collaboratory, and Education majors are especially encouraged to participate, but students from all majors are welcome. We are looking for enthusiastic, reliable, and flexible students, and then we teach you everything you need to know!
  • How: Ambassador Application. Note that you will need approval from one of the SPOT campus representatives below or from another professor on your campus who knows you wellPlease ask your SPOT campus representative or professor to email their approval to spot.wv@gmail.com with the title "Approval for [your name]". Your application will then be reviewed by management and if accepted, you will receive an acceptance email with instructions for how to continue your journey as a WV SPOT ambassador!
  • Want more Information? Contact our SPOT Campus Representatives!
    • If you are a student at WVU, contact Kathryn Williamson at kewilliamson@mail.wvu.edu. 
    • If you are a student at Marshall, contact Jon Saken at saken@marshall.edu
    • If you are a student at Fairmont State, contact Deb Hemler at Deb.Hemler@fairmontstate.edu
    • If you are a student at WV Wesleyan College, contact Tracey DeLaney at delaney_t@wvwc.edu
    • If you are a student at Shepherd University, contact Jason Best at jbest@shepherd.edu
    • If you are a student at WV State University or WVU Tech, contact the general SPOT email at spot.wv@gmail.com
    • All other students contact the general SPOT email at spot.wv@gmail.com
Ambassador Training Sessions:
  • What: Training sessions are weekend-long commitments. Room and board costs are covered. In order to attend the Fall Training weekend, your Application (including faculty approval) must be submitted a week in advance, and approved. To attend the Spring Summit weekend you must be certified in at least one presentation.
(Note, prospect
ive ambassadors from WVU must first join the WVU SPOT Club. To learn more, WVU students should contact Kathryn Williamson  at kewilliamson@mail.wvu.edu).
  • When/Where: The next training weekend will be at the Green Bank Observatory in Green Bank, WV. Dates are yet to be determined.
To Learn more about what is expected of a SPOT ambassador contact: spot.wv@gmail.com

For access to download the presentations, contact spot.wv@gmail.com.

For good tips on how to connect with youth and how to handle difficult questions, view these great videos from the Astronomical Society of the Pacific:

Visiting a School
  • Confirm presentation day and time.
  • Map out directions and print them if you need to. Plan to arrive at the school half an hour ahead of time. 
  • Secure equipment if you need it (projector? speakers? computer, flashdrive)
  • Sign out all the supplies you will need from the SPOT bin 
  • buy more hands-on supplies if you need them
  • copy of the Reporting Form
  • Submit Travel Authorization form to spot.wv@gmail.com


  • Set up speakers, projector, and computer. Troubleshoot if necessary.
  • Coordinate with the teacher to obtain reporting information
  • Gather all supplies for your return (including cords!)


  • Return all supplies to the SPOT bin immediately
  • Fill in Reporting Form below

Presentation Reporting Form:

Reporting Form

This is for SPOT ambassadors ONLY.  Click the link above to log hours for all SPOT activities excluding presentations.    

Record hours for: 
  • Getting certified for presentations
  • SPOT meetings
  • Special SPOT events (SPOT Summit, STEM Fairs, etc..)
  • Recruiting in classrooms
  • Any other activities deemed appropriate by management