Robert's Rules of Order, Newly Revised are the basis for our parliamentary authority.
Notice and fairness are the keys to parliamentary procedure during a business meeting. Notice means all members entitled to vote are aware of the subject matter of the vote. This is the reason motions are made, seconded and restated after discussion and before voting. Fairness means that everyone has been given the opportunity to discuss the matter before voting.
There are seven steps necessary in making motions:
1. Recognition by the Chair. Always address the Chair, "Madam President" and be recognized
before speaking. No member has the privilege of the floor until given it by the Chair.
2. State the motion. "I move...."
3. Second the motion. "I second the motion."
4. The Chair restates the motion. "It has been moved and seconded that (restates motion)... . Is there discussion?
5. Discussion. Every member has the right to debate on debatable motions.
6. Vote. The Chair says: "All those in favor of (. . .) say aye. (Pause)Those opposed say no."
7. The Chair rules on the vote and implements