Constitution and ByLaws

This is the last known copy of the Constitution and By-Laws.   If you have a newer copy (that is dated later than 1995) Please contact Andy or Steve.

Constitution

Article I – Name

The name of this chapter shall be the Western Regional Chapter.

Article II – Purpose

This chapter is organized as a chapter of the parent club, W.O.K.R International, for the encouragement of interest in historical Willys Knight, Overland, Willys, and other sleeve valve motor cars, and their preservation and restoration, for the extension of knowledge concerning them, and related activities.

Article III – Membership

Section 1.    Membership in the WOKR-INTERNATIONAL must be maintained in order to be a member of the Chapter.

Section 2.    There shall be the same number of classes of membership as exists in the parent club.

Section 3.    The board of directors shall have the power by vote of a majority of its members to suspend, expel and to terminate the membership of any member for conduct which in the boards opinion disturbs the order, dignity, business harmony, or impairs the good name, popularity, or goodwill of the organization.  Failure to pay dues as specified in article IV is also a basis for termination of membership.  In the event a member is suspended from the organization as provided under this section, said member may upon petition to the board of directors have his situation reviewed by the entire membership present at the next subsequent meeting.  The majority vote of the members present shall be final.

Article IV – Dues

Section 1.    All dues shall be paid to the treasurer of the chapter on or before August 1, of the calendar year and become delinquent on September 1 of the same year.

Section 2.    Dues of all Chapter Members in the International must[AR1]  be kept current as provided for in Section 3. Article VI [AR2] of the National Bylaws.

Section 3.    Dues for the Chapter’s annual membership must be specified from year to year by action of the Board of Directors[AR3] .

Article V. – Officers

Section 1.    The Officers of the Chapter shall be a President, President Elect, Secretary, and a Treasurer.

Section 2.    The President shall appoint a nominating committee before the summer meeting of an election year for the nomination of Officers for recommendation to the membership for election.  The existing President Elect is automatically the new President.

Section 3.    The term for office for Officers of this Chapter shall be 3 years to coincide with the annual summer tour of the Chapter.  The term of the new Officers to begin at the end of the Summer Tour of an election year.

Article VI – Fiscal Year

The Fiscal Year of this Chapter shall be from September 1, to August 31.

Article VII – Board of Directors

The Board of Directors shall consist of 6 members, to include the President, President Elect, Secretary, Treasurer, and the past Presidents from the two previous terms.  All Directors after serving 3 terms shall become Honorary Directors.

Article VIII – Property Custodian

The President of the Chapter shall appoint a willing Member as the property custodian.  It shall be the duty of an out going property custodian to transfer all property to the new Custodian except for those properties which belong to the office of the Treasurer.  It will also be the duty of the Custodian to take an annual inventory, keep a record, and have a charge of storage, transportation, and other activities relating to properties and supplies belonging to the chapter.

Article IX – Dissolution

In the event of dissolution of this chapter, funds remaining in the treasury shall be applied to any obligations.  Any surplus shall be donated to the Parent Club.  any [AR4] real property remaining after dissolution shall also be donated to the Parent Club.

BY-LAWS

Article I. – Meetings

Section 1.    Two yearly meetings of the Chapter shall be held.  The first meeting shall be held during the spring.  The date to be determined by the Board of Directors.  The second meeting to be held during the annual summer tour, at which time there will be the installation of Officers on an election year and the general transaction of business.  Written notice will be mailed to each member at least 30 days before the date of such meeting stating the time and place of said meeting.  The general membership will be kept informed by a Chapter newsletter.

Section 2.    The number of members necessary to constitute a quorum at any meeting shall be a majority of those present at the meeting.

Section 3.    Meetings of the Board of Directors shall be held at the call of the President but not more than 3 times in any one Fiscal Year.

Article II – Policy

Section 1.    The Board of Directors shall manage the affairs of the Chapter.

Section 2.    No obligations shall be incurred in the name of this Chapter without the approval of the Board of Directors or by authorization of the membership.  All persons or corporations extending credit to, or contracting with, or having any claim against the Chapter shall look only to the funds and property of the Chapter for payment of any such contract, claim, judgment, damage, decree or cause of actions, or any money that may in any way become due and payable from the Chapter.  Neither the members of the Chapter, the Board of Directors, nor Parent Club, nor Officers, present or future, shall be personally liable fofr any debts set forth except to the extent of his unpaid dues.

Section 3.    Any vacancy occurring among the Officers shall be filled by appointment of the Board of Directors.

Section 4.    The nominating committee appointed by the President shall report their recommendations at the summer tour meeting of the Chapter.  Elections shall be held at that meeting.  All newly elected Officers shall assume office at the end of that meeting.

Section 5.    Two-thirds of the members present will be necessary to adopt or amend the Bylaws or the Constitution.  No proxy voting will be allowed.

Article III – Duties for Officers

Section 1.    The President shall preside at all meetings of the Chapter, shall sign all contracts made on behalf of the Chapter, shall perform such duties as may be required in the Bylaws or by the membership.

Section 2.    The President Elect shall act as President in the abscense of the President.  The shall automatically become the new President at the end of the present Presidents [AR5] term.

Section 3.    The Secretary shall keep the minutes of all club meetings.  The Secretary shall forward a yearly report to the WOKR Int. by the 10th of January containing the following:

An uptodate list of Chapter Officers and Directors.

An uptodate list of all Chapter members.

A summary of all Chapter activities for the past year.

A tentative plan of activities for the next year.

Section 4.    The Treasurer shall collect dues, issue receipts for membership dues, have custody of all such funds and report thereon at each meeting of the Board of Directors and at each general meeting.  In addition, the Treasurer shall.

Pay all bills officially incurred on behalf of the Chapter.

Maintain a ledger record of the accounts of the Chapter and report as required to the Board of Directors and at each general meeting.

Shall prepare an annual year-end statement for audit showing the annual income, expenses, assets and liabilities.

Shall preserve the financial records and give them to the succeeding Treasurer.

Article IV – Depositories

Section 1.    The Treasurer in consultation with the Board of Directors shall designate the Bank in which the funds of the Chapter are to be kept.

Section2.     All withdrawals from the account are to be by check, duly signed by the President or Treasurer.

Article V – Miscellaneous

In case of any conflict between the Constitution and By-Laws of this Chapter and the Constitution and By-Laws of the WOKR Int., The Chapter will make any adjustments needed to their Articles in order to conform to those of the WOKR Int.

President

President Elect

Secretary

Treasurer

Director

Director


Comments I made as I re-typed the document.  [Andy]

 [AR1]Club?

 [AR2]Article VI, Section 3   (Check Link)

 [AR3]Where is it defined.

 [AR4]Lower caps in orig. document.

 [AR5]No apostraphy.

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