General Policies

(Revised April 2010, A.S. XLIV by Danaë FitzRoberts aka Hobbit) 
(Revised October 2016, A.S. LI by Cynehild Cynesigesdohtor) 
(Revised May 2018, A.S. LIII by Oonagh Bhán)

A.    Definition of a Scroll 

A scroll is an optional commemoration of the actions of the Crown or Coronet in bestowing an award. In some cases, scrolls may, but are not required to, document the results of the heraldic registration process.

B.    Scroll Production

Arranging for a scroll - Scrolls are produced by arrangement between two parties. These parties may include:

a.  the Royalty wanting to bestow a scroll when an award is granted in arrangement and a scribe.

b. the award recipient making an arrangement and a scribe.

c.   an individual or group wishing to gift a scroll to a recipient making an arrangement and a scribe.

d.  a volunteer scribe at their instigation in arrangement and the award recipient.

Finding a scribe - Scribes available for assignments may be found by contacting the local West Kingdom Company of Scriveners and Limners Warden or online here.

Buyer beware - Scribes are independent operators and do not have any authority to contract for or incur any liability or obligation on behalf of the SCA or any of their agents. The party arranging production of a scroll shall make a reasonable inspection of and agree to a scribe’s skill level, scroll content, and final scroll upon purchase. The arranging party should assume that the scroll will be delivered "as is".

Payment for services – The arrangement for scroll production between parties may include money or barter in exchange for a scribe’s services.

Dispute resolution – The party arranging production of a scroll and the scribe shall resolve disputes following Resolving any disputes between the party arranging production of a scroll and the scribe.

C.    Suggested Content 

Signatures and Seals - Signatures and seals are optional elements that the party arranging production of a scroll and the scribe should agree on. When signatures and/or seals are desired, the responsible parties are:

a.  Granting Royalty – Royalty arranging for a scroll to be produced are responsible for arranging for seals and a Herald signature, as appropriate.  

b.  Award recipient – Recipients arranging for a scroll to be produced are responsible for obtaining signatures and/or seals with the Royalty and/or Heralds. Arrangements may be performed personally or as part of an arrangement with the assigned scribe.

c.   Individual or group – Recipients arranging for a scroll to be produced are responsible for obtaining signatures and/or seals with the Royalty and/or Heralds. Arrangements may be performed personally with guidance from a local Company of Scriveners and Limners Warden, or as part of an arrangement with the assigned scribe.

d.  Scribe – Scribes volunteering to produce a scroll will work with the recipient to arrange for obtaining signatures and/or seals with the Royalty and/or Heralds, or recipients may make their own arrangements with guidance from a local Company of Scriveners and Limners Warden.

All Other Content – All Scrolls

a.  Scrolls without Arms - The West Kingdom Company of Scriveners and Limners does not require content to be included in a scroll, however, the Royalty signing a scroll may. Scribes are encouraged to work with the Royalty prior to a scroll’s production to ensure the Royalty will sign the finished product. As a guideline, it is useful, but not required, to include the following information:

1.     name of the recipient;

2.     names of the granting Royalty;

3.     Realm of the granting Royalty;

4.     name of the award given;

5.     date of the award;

6.     Space for Royal signatures; and

7.     Space for a Royal seal.

b.            Scrolls with Arms - If the recipient’s arms are included on the scroll and confirmation that everything is accurate and correct from the West Kingdom College of Heralds is desired, all of the above content is required in addition to the following items. Depending on the Vesper or Signet, the Herald may not apply the Royal seal if all the previously required content is not there and correct. Scribes are encouraged to work with the appropriate herald* to ensure that the final product will be acceptable for signature, (*Stellanordica for Oertha, Sable Swan for Cynagua, Seawolf for the Mists, and Vesper for Kingdom, and oanda.sca.org in the event any of the other links are unavailable).

1.     The registered blazon and emblazon;

2.     Space for a Herald’s signature; and

3.     Space for a Herald’s seal.