Club Rules and Operation

Wight Bowmen Club Rules and Operation

 

Club colours

·           The wearing of Club Colours is compulsory for official shoots (i.e Sundays and Wednesday) and competitions.  Our colours are bottle green or white polo shirts and black or white trousers/shorts/skirt.  New members are requested to purchase their club colours within three months of joining the club.  Any member having difficulty in complying with the dress code should approach the Chairman in confidence.

·           White or bottle green polo shirts, green fleeces and green sweatshirts can be ordered and embroidered with the club logo from Kids and Co, in Ryde.  They will also embroider kit provided by you for a small charge.  If you choose to have your top embroidered with the club logo we suggest that right handed archers have the badge put on the right hand side of the top and vice versa for left handed archers so you don't cover up the badge if you wear a chest guard.

·            Any smart plain black or white trousers/shorts/skirts are permitted.   Please be aware that at Away Competitions Black Jeans may not be allowed.

Sandals and open shoes are not allowed when shooting for reasons of safety.

 

Shoot session times – (24 hour clock expressed throughout)     

·           Club colours are required to be worn.

·           During the summer season shoots are held on a Wednesday evening and Sunday daytime at Appley Fields.  Archers wishing to participate are requested to arrive by 17:30 on a Wednesday to help set up the range; sighters are at 18:15.  Set up for the Sunday morning shoot is from 09:15; sighters are at 10:00.  Set up for the Sunday afternoon shoot is at 12:30 for a 13:00 start. Members are requested to help take down and store the range after the shoot.

·           During the winter season indoor shoots are held at the Isle of Wight County Table Tennis Centre in Smallbrook, Ryde.  There are two sessions – set up at 15:15; sighters at 16:00 or sighters at 19:00.  Those shooting at the later session are requested to help take down and store the range at the end of the shoot. There are also outside ‘frostbite’ shoots in the morning, details are on the shooting schedule. 

 

Practice session times – (24 hour clock expressed throughout)

·           Club colours are not required for practice sessions.  Closed in shoes should be worn.

·           During the summer and winter season practice sessions are held on a Tuesday and Friday afternoon until dusk (around 19:00) at Appley.  A key holder will open the range although this is subject to the key holder’s availability and weather permitting.

·           During the winter season outdoor shoots and practice will be on a Sunday morning at Appley from 09.15 with sighters at 10:00.

 

       Rules of shooting and etiquette

·           GNAS rules of shooting and etiquette apply whenever you are shooting.  The Field Captain has overall authority at a shoot. Please allow committee members to shoot without disruption.  If you have a query or matter for discussion please ask them after the shoot or arrange to contact them by email/telephone at a later time.  A list of contact details can be found on the club’s notice board. 

 

Special events and fundraising

·           The club runs a number of ‘Have a Go’ sessions during the year either on site at Appley or as part of a public event such as the Rookley Village Show, the Garlic Festival and Wolverton Garden Show.  These sessions are important both in terms of fundraising for the club and to promote the sport of archery in the community.  Members are actively encouraged to offer their time in supporting these events. When the event takes place at the Garlic Festival, the field at Appley will NOT be available for shooting on the Sunday.  

 

Committee and Constitution

·           Committee members are elected at the Annual General Meeting which is held in October.  Committee meetings are held at the club house on the second Monday of the month.  Members wishing to present an item for discussion to the Committee are welcome to attend a meeting by prior arrangement with the Chairman.

·           Acceptance of the club’s Constitution, the Club rules and GNAS rules is a condition of membership.

 


Agreed by Committee October 2010



FULL WIGHT BOWMEN ARCHERY CLUB

CONSTITUTION


1.   TITLE AND ADDRESS


a.   The title shall be WIGHT BOWMEN.

b.   The postal address of the club shall be that of the Secretary or other such address as directed by the committee.


2.   AIM 


      The aim of the club shall be the promotion of Archery in ALL its forms EXCEPT Bowhunting and Crossbow Shooting.


3.   MEMBERSHIP


a.   The club shall be divided into four categories:

      SENIOR under statutory state retirement

      SENIOR over statutory state retirement

      JUNIOR (aged 11 to 18 years).

      ASSOCIATE MEMBERS (non-shooting, aged 11+).

b.   Inexperienced, prospective members shall receive instruction before joining on receipt of an instruction payment.

c.   If for some reason the club feels the applicant is unsuitable they reserve the right to inform the applicant of his or her unsuitability. The unsuccessful 

      prospective member has the right to appeal any decision made against them not to allow them membership.

d.   The minimum age for membership is 11 years of age. All juniors under the age of 14 must be accompanied by a parent/guardian at all times.  Juniors 14-18 years

      may be left unaccompanied to shoot but must be collected promptly at the end of the shoot.


4. CONDITIONS


a.   Shooting shall be conducted in accordance with GNAS Rules of Shooting. All forms of archer, except those mentioned in point 2, shall be entertained, 

      provided they conform to GNAS Rules.

b.   Before shooting begins, a Field Captain MUST be nominated.

c.   Juniors may not shoot without a senior member being present.

d.   Any member who does not conform to GNAS Rules, Club rules, has declined or failed a drugs test, or brings the club into disrepute, may be suspended 

      or their membership terminated.


5. ALTERATIONS TO THE CONSTITUTION


a.   Alterations may be made only at the Annual General Meeting (AGM) or an Extraordinary General Meeting (EGM).

b.   Any member wishing to propose an alteration or addition to these rules shall inform the Secretary in writing, a minimum of 30 days before such a meeting

c.   The Secretary shall circulate proposed alterations in writing, to club members a minimum of 14 days before such a meeting.


6.   PROXY VOTES


      Should no club member be attending a National or Regional meeting, a proxy vote may be authorized to vote on behalf of the club.


7.   EXPENSES FOR REGIONAL ATTENDANCE


     Authorized members attending National, Regional or County meetings on the club’s behalf, shall receive reimbursement for travelling and other relevant 

     incurred expenses.


8.   MEMBERSHIP FEES


      Club fees (including target fees) will be reviewed on a regular basis. Subscription rates will be sanctioned by the club members at an AGM or EGM.


a.   Club fees will be reduced throughout the year to the following proportions: -

      April – September - FULL FEES

      October – March - HALF FULL FEES

b.   GNAS and other fees that may be appertaining shall be paid when necessary.

c.   CLUB FEES are due BY 1ST APRIL

d.   GNAS FEES are due by 1ST OCTOBER. NO member may shoot after that date if his or her GNAS fees have not been paid.


9.   MANAGEMENT


a.   The Management shall be vested in the committee.

b.   Four trustees may be appointed to the club to act upon its behalf. They will be appointed with STRICT coherence to the draft rules of Trustees that shall

      be held by the Secretary in writing.


10.  MEETINGS


a.    The AGM shall be held in the month of October each year, 30 days written notice being given of this date.

b.    Any representative group of 9 members shall have the right to call an EGM with a minimum of 30 days written notice being given to the Secretary.


11.  COMMITTEE


a.    The Committee shall hold office for one year and shall consist of the following statutory posts:

       Chairman, Secretary, Treasurer, Records Officer.  The posts of Junior Representative, Tournament Secretary, Catering Officer, 

       Instruction Representative, Press Officer, Equipment Officer and any others may be elected as required. Club members may hold more than one post, 

       with the exception of the four statutory posts as above.

b.    The positions of President and Vice President shall be nominated positions until such time as he/she wishes to nominate their successor.

c.    The Committee shall meet monthly.

d.    The Committee shall have the power to co-opt.

e.    The Committee, providing 50% of its current strength is in attendance, shall have the power to spend any of the Club monies.

f.     50% of the elected officers shall constitute a quorum.

g.    Any club member may attend any committee meeting as an observer, subject to the Chairman’s discretion.

h.    The Committee shall elect a Vice Chairman, Honorary Auditor and an Honorary Legal Advisor at the first full meeting.


12.  FINANCE


a.    The Treasurer shall be present at every AGM and shall produce a properly balanced and audited balance sheet.

b.    In the event of the club dissolving, all assets shall be realized and donated to a similar sporting body or local authority in an attempt to maintain archery in the area.


13.  VOTING


      All club members, provided they are paid up members of GNAS and over 16 years of age, have the right to vote at an AGM or EGM.


14.  KEYS AND LOCKS


a.   Adult members may apply for a key to the Club store at a deposit specified by the committee. The Committee will consider the application and reserves the

      right to refuse without explanations

b.   Key deposit is refundable on RETURN of keys to the Treasurer.


15. DISCIPLINE & APPEALS


      All disciplinary, child protection and poor practice concerns will follow the Archery GB Case Management Referral Panel guidelines and Wight Bowmen club complaints

      procedure.

      All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately

      in accordance with the Archery GB Policy for Safeguarding Children, Young People and Vulnerable Adults.  The Club Child Protection Officer is the lead contact for all

      Club members in the event of any child protection concerns.

      All complaints regarding the behaviour of members should be submitted in writing to the Club Secretary.

      The Club Executive Committee will meet to hear complaints within 21 days of a complaint being lodged.  The committee has the power to take appropriate disciplinary

      action including the termination of membership from the club only.

      (Please note that clubs can not terminate the Archery GB membership of individuals.)


16. VISITING ARCHERS


      Visiting Archers to club venues to be charged a Target Fee PER HEAD pre set by the Committee.


NOVEMBER 2015