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Volksmarching Information

DEUTSCHER VOLKSSPORTVERBAND e.V. (DVV) (GERMAN FEDERATION OF PEOPLES POPULAR SPORTS) IM INTERNATIONALER VOLKSSPORTVERBAND (IVV)  (IN THE INTERNATIONAL FEDERATION OF PEOPLES POPULAR SPORTS)

I. GENERAL INFORMATION:

This publication has been specifically prepared and published for those English speaking people who are new to the concepts of the International Federation of Peoples Popular Sports (IVV). This information is a courtesy publication of the German Federation of Peoples Popular Sports (DVV), and is prepared based upon DVV (German) general operating and organizing objectives. Other national federations vary in their general operating methods from those described below. Anyone having additional specific questions that are not answered by this publication should direct their inquiries to the respective National Federation Administrative Office or official representing the IVV where they reside.

II. THE POPULAR SPORTS:

The IVV sanctions four primary sports events under which credit will be granted toward the issuing of IVV Personal Achievement Awards. The four sports include walking, bicycling, swimming and snow skiing. The most popular and well attended of these four sports worldwide is the walking sport, sometimes referred to as "volksmarching" or "wandering".

III.VOLKSMARCHING (WANDERING):

Purpose:

As stated above, volksmarching or wandering is the more popular and well attended of the four primary IVV sporting events. The goal of volksmarching is to allow everyone an opportunity to participate in a noncompetitive, non-political, untimed sporting event where everyone who completes the prescribed walking course is a winner. These events were designed to allow equal participation for all people regardless of age, gender and/or physical capabilities. The International Federation rules embody these principles and further cite the goals of international friendship and health through active participation in all such IVV sports.

Before you go:

DVV member clubs conduct volksmarches under similar operating principles as described below. Be advised that the event brochure

or "volksmarch flyer" contains standard event criteria such as directions to the sporting event "Starthall" as well as notices where the club may deviate from the below described information. Please review the specific event flyer to ensure that any organizing club differences are understood before you decide to participate.

Starthall:

Upon entering the Starthall, you will notice various tables for registration and administration of the event. Additionally, food and drink concessions may be established allowing the people to purchase refreshments as desired. Space and seating, toilets and sometimes even shower facilities are generally provided for the walkers to rest, relax and recover from the exercise. Entertainment is occasionally provided by the host club, as well as space for other clubs to advertise or Werber their upcoming events, and for emergency First Aid support should it be required. The DVV has commissioned a limited number of people to serve as DVV District Awards Officers or Abzeichenwarts to officially represent the interests of the IVV and DVV. A table may be established and staffed by a DVV District Awards Officer at a small number of events. Their functions will be discussed later.

Trails:

The majority of events are conducted on weekends and national holidays allowing the maximum number of people to attend. The host club usually prepares two marked courses or "trails" for the walkers: 
 
                  First, a federation minimum trail of not less than 10 kilometers (KMs) (6.2 miles (US)) is required.

                            The second trail is usually 20KMs (12.4 miles (US)) in length.

Other distances, i.e. 11, 12, 15, 21, 22KMs are sometimes prepared due to terrain differences in the club’s area.

In addition to the above, longer courses such as 30 and 42KMs Marathon events are also occasionally prepared, however the majority of trails are basically 10 and 20KMs in length.

Recommendation - "Foot-by-Foot"!:

It is strongly recommended that new walkers begin their volksmarching efforts with the minimum 10KMs course. The variety of terrain, climate and physical endurance of individual participants varies greatly. The DVV wants all walkers to experience the joys of the sport without incurring any disabilities or injury. A gradual approach to the sport is highly recommended regardless of the athletic capabilities and prowess of the participants.

Startcards:

All participants should purchase a startcard before walking the selected course. Walkers are entitled to purchase one startcard per person. Multiple startcards will not generally be sold to a single individual nor will they be processed for either club awards or IVV Personal Achievement Awards certification. Startcards generally are sold in two types; one is a card with a club award, (mit Medaillen) and the other is sold without a club award, (ohne Medaillen). Startcards are sold at one of several possible tables:

For those people who individually preregistered and prepaid for their startcard and club award following the procedures within the event flyer, go to the table marked Voranmeldung, or Preregistration and pickup your startcard(s).

If you belong to a German walking club that has submitted a group registration for the event, go to the table marked Gruppenmeldung, or Group Registration and purchase startcards for each walker identifying yourself as a member of that specific walking club.

If you belong to an American or other national walking club that has submitted a group registration for the event, go to the table marked Auslaender Gruppenmeldung, or Foreign Group Registration and purchase startcards for each walker identifying yourself as a member of that specific walking club.

If a separate Foreign Group Registration table is not established, go to the Gruppenmeldung table and check for your club.

If you do not belong to any walking club that has submitted a group registration for the event, go to the table marked Nachmeldungen, or Late Registration and purchase startcards for each walker.

Warning!:

NOTE: Club awards are available the day(s) of the event only as long as supplies last. Only those walkers who have both preregistered and prepaid are guaranteed of receiving their club awards on the day of the event.

In Germany, startcards are sold at a standard price as follows.

€ 5.10 for a late registration startcard with club award, IVV certification stamps and DVV sponsored group accident insurance coverage only while walking on the marked trail and club operated rest areas and in the starthall. It includes a € 1.50 fee for postage to send the club award to the participant after the event is completed.

€ 3.80 for an individual and/or group registration startcard with club award, IVV certification stamps and DVV sponsored group accident insurance coverage only while walking on the marked trail and club operated rest areas and in the starthall.

€ 1.50 for a startcard without club award, but purchasing the IVV certification stamps and DVV sponsored group accident insurance coverage only while walking on the marked trail and club operated rest areas and in the starthall.

Fill it Out:

When purchased, each startcard must immediately be properly marked with the individual walker’s full name and complete German mailing address with 5 digit German Postal Code clearly written in ink. Foreign, (i.e. non-German, U.S. and/or military APO) address information will not be used or accepted. Everyone, including those living in the military barracks/kasernes/bases and/or housing has a German mailing address. NOTE: PLEASE USE CLEAR, CLEANLY WRITTEN

BLOCK LETTERING ON THE STARTCARD. This ensures that the walker is registered for the IVV certification stamps and covered under the DVV sponsored group accident insurance coverage only while walking on the marked trail and club operated rest areas and in the starthall. (NOTE: Please contact the individual club for details on the DVV sponsored group accident insurance coverage as the coverage types and times vary depending upon the company and insurance policy in force.)

Start to Finish:

Having filled out the startcard walkers can begin walking the trail of their choice at any time between the opening and closing times of the startcard registration tables. Please note that walkers must complete their wandering not later than the final closing time for the event on each day that it is conducted.

So-called "Start Stamps" are not required nor generally used by DVV clubs. Zaehlstempel, or "Counting Stamps" are sometimes placed at the entrance/exit of the Starthall to obtain an idea of the number of participants using the walking course. If a counting stamp is used, have each walker personally present their startcard for stamping prior to departing on the trail.

On the Trail:

Each trail is possibly marked in a variety of ways including sticky backed colored tape of several colors, metal, plastic, wood and paper signs and through the use of natural environmental products such as fallen tree limbs, chalk and wooden sawdust ground markings. Someplace within or near the Starthall, the host club will indicate how to distinguish between the various trail lengths and markings. Please note these differences as it makes walking the trail less complicated when, and/or if the trails are initially or eventually combined and separated. Accidentally walking the wrong trail can be both frustrating and discouraging to the new walker.

Watch your Step:

Follow the markings for the distance selected as discussed above. Because of the great number of possible trails available to the host clubs, it will likely be necessary for the club to mark off several optional paths that could have been used during the walk. DO NOT cross onto any trail or path that has been marked off using any type of markings. Remain on the primary trail as indicated by the club markings for this event and complete the entire course. If you have a doubt that you have left the proper course, please ask the first other walker that you see on the trail. Every possible effort will be made by the host club to ensure that the trail is clearly and safely marked. As there is no time limit to complete the trail, except the end of day closure of the event, take your time and enjoy the scenery and experience.

Control Points:

Club operated Control Points will be established on each trail. Generally, a control point will be found every to 6KMs along the trail. At the control point have each walker personally presents their startcard for stamping of a unique control stamp prior to continuing on the trail. Food and drink concessions may be established at the control points allowing the people to purchase refreshments as desired. Space and seating are generally provided for the walkers to rest, relax and recover prior to resuming the exercise. As a general rule, at both the Starthall and at each Control Point, some glucose tablets or other refreshment, usually a lemon-flavored tea, is provided free of charge for the walkers. Additionally, emergency First Aid will usually be available at both the Starthall and at each Control Point should an accident or injury occur. Contact an organizing club official if you should require any help.

At the Finish:

Upon completion of the trail, you will generally return to the Starthall or Ziel (Finish). If you already have federation log books in which credit will be granted toward the issuing of IVV Personal Achievement Awards, process them first at the club operated IVV Stempelstelle, or IVV Stamp Table, before obtaining the event award. If not, review the section of this publication listed as, IV. IVV PERSONAL ACHIEVEMENT AWARDS SYSTEM, before completing this section. When finished with either of the above take your startcard, with all of the required control stamps annotated and personally present it at the Medaillenausgabe, or Club Award Issue location. If you are not prepaid and preregistered as discussed above and the club runs out of their awards, you will surrender your properly completed startcard at that same table and the club award may be sent to you in the mail. As an alternative, the club may visit future events with expected large attendances in order to issue their awards to as many people who earned them as possible without having to pay the extra shipping costs. The delayed club award should be received in the German mail at the German address listed on your startcard in approximately 6 to 8 weeks. Please retain your event flyer until you receive the club award as the event point of contact’s name, address and telephone number is listed inside. If you have not received your club award by the 12th week, write a short letter to this contact person identifying the date and the distance completed. Include your complete German address and telephone number for their use.

IV. THE IVV PERSONAL ACHIEVEMENT AWARDS SYSTEM:

The IVV established an international system of recognition awards for personal achievement m the popular sports programs. The total system consists of two types of awards; the completion of specified numbers of events, and the completion of specified amounts of distance as measured in kilometers (KMs). The system is the single internationally recognized aspect of the popular sports program attracting over 15 million participants annually. All national federations are required as an element of IVV membership, and their member clubs are required as an element of national federation membership, to participate in and sponsor this IVV Personal Achievement Awards system within their respective operations.

IVV Books:

Participation in the awards program does not require anyone to belong to either a local or national sports organization. The sole requirement to participation is the purchase and proper completion of IVV Wertungshefte or IVV Certification Log Books, (or IVV Books), for either events and/or distance credit. In Germany the event book is called a Teilnehmewertung Ausweiskarte, and the distance book is a Kilometerwertung Ausweiskarte. These two types of books are distinguished by color, size and exterior/interior markings. The simple difference between the two book types as shown on the exterior of the distance book is the marking "KM" printed in the generally blank objective block on the front cover.

A Choice, However:

IVV Certification Log Books have no expiration date and are accepted for achievement recognition credit at all IVV sanctioned sports events in all member countries around the world. As indicated above, upon the completion of an IVV sanctioned event, the participant is entitled to have the event’s specially serial numbered IVV Certification Stamp placed in one book of each category, (i.e. events and distance), when the club issued startcard is personally presented at the IVV Stamp Table, properly completed and control stamped, along with the IVV books. IVV credit will not be granted for any events completed prior to the purchase of the respective IVV Book(s). Awards credit from one category of books, (i.e. events or distance), will not be transferred into the other category of book for any reason Multiple books of either category will not be stamped for credit for the same individual. Except for specially designated events as distinguished by a unique event number, a participant may receive only one stamp with the same event number in an event book regardless of the number of times that event is completed. Alternatively, the participant receives IVV stamps only in the distance book each and every time a new startcard is purchased and immediately after the event is completed. The kilometers actually completed will be annotated in the distance book each time the event is completed. Only IVV Certification Stamps from IVV sponsored sporting events and organizations can be placed in IVV Book(s) and/or will be accepted for credit toward the awards. The placement of any other stamp or markings from activities other than from the IVV will invalidate the IVV Book(s). IVV books must be taken care of to prevent nullifying the credit. Any modification to the IVV Book(s) except for the internal certification stamping and the external annotation in ink of the participants complete name and German mailing address with digit German Postal Code clearly written in ink, will invalidate the book(s). Foreign, (i.e. non-German, U.S. and/or military APO) address information will not be used or accepted. Everyone, including those living in the military barracks/kasernes/bases and/or housing has a German mailing address. NOTE: PLEASE USE CLEAR, CLEANLY WRITTEN BLOCK LETTERING

ON THE IVV BOOKS. These IVV Book(s) must be kept clean, dry, unbent, unfolded, and must not be frayed, torn, separated or taped together. Changing entries inside the book (i.e. KM’s walked or the event number), by any means, or using tape to secure loose pages invalidates the log books. You can neatly change the address and add the Abzeichen Pass number on the front cover only as necessary without invalidating the IVV book(s). See the DVV District Awards Officers if there is a question or problem with the IVV Certification Log Books.

How Much?:

In Germany, DVV clubs are required to have IVV Certification Log Books available for sale at all IVV sports events. The current cost in either category (events or distance), is DM9.00 per book. An individual participant desiring to obtain complete system credit in both categories of achievement awards would pay DM18.00 for one event book and one distance book. Currently, the initial color for the first level of events books is green, and for the distance book the color is blue. It is recommended that each new participant start both halves of the IVV Personal Achievement Awards System simultaneously by purchasing the first book of each category, (events and distance), in order not to lose credit in either category. You can stop obtaining credit at any time, however you only begin receiving credit upon the purchase of the respective log books.

IVV Awards:

Upon receiving the minimum required individual IVV Certification Stamps in the IVV Certification Log Books for the initial issuing of IVV Personal Achievement Awards, i.e. 10 separate event stamps m an event book and/or a minimum of 500KMs in a distance book, the participant receives three items:

I. A 5x8" (inch) Urkunde or wall certificate (diploma) in the language of the country in which the individual resides and processes the award.

2. A Aufnaehabzeichen or cloth fabric patch (badge) of distinctive design.

3. A Anstecknadel or miniature metallic lapel pin of distinctive design.

These three items are issued each and every time an award level is completed in either category, regardless of the length of time it takes to finish the requirements. The three award items are issued free of charge because the purchase price of each IVV Book covers the production costs for these items. These completed books must then be replaced with newly purchased books as they are invalidated for further stamping and/or issuing of subsequent award levels.

IVV

Book(s) do not necessarily have to be "full" but must meet the minimum criteria for the issuing of the award(s), (i.e. number of event stamps or amount of KMs completed). Since they have no expiration date, IVV Certification Log Books can be purchased without restriction at any time and in any quantities, however they will only be processed for issuance of an award when they meet the award criteria for the next level to which the participant is entitled.

Award Levels:

The current awards system is designed to encourage recognition at various levels in graduated increments as detailed below:

Events Awards are issued beginning at 10, 30 and 50 separate events. The next award is received at 75 events and subsequently every 25 events afterward through 600 events. After 600 events, awards are issued every 50 events through 1,500 events. Beyond 1,500 events awards are issued every 100 events thereafter.

Distance Awards are issued beginning at 500KMs and subsequently at 500KMs intervals through 8,O00KMs. From 8,000KMs through 22,000KMs awards are issued at 1,000KMs intervals. After 22,000KMs the next award is at 25,000KMs or 3,00OKMs afterward. Beyond 25,OOOKMs subsequent distance awards are issued at 5,OOOKMs intervals.

Processing IVV Awards:

Processing of the IVV Personal Achievement recognition awards is completed in one of two ways:

First, the participant can see one of the limited numbers of DVV commissioned people who serve as DVV District Awards Officers or

Abzeichenwarts who officially represent the interests of the IVV and DVV. A table may be established and staffed by a DVV District Awards Officer at a small number of events.   Or second, the participant can send the properly completed IVV Certification Log Book(s) by German mail directly to the DVV National Federation Administrative Office as follows:

DVV Geschaeftstelle

Fabrikstrasse 8

D-84503 Altoetting

Telephone Number: 0867 1-8071

Record of Awards Pass Book:

Concurrent with the issuing of the first IVV award of either category (events or distance), a serially numbered Abzeichen Pass or Record of Awards Pass Book is issued to the awardee. This pass is a onetime action containing a distinct, one-of-a-kind number to identify that individual from every other participant in a manner similar to a bank account number or a US Social Security Number. This pass number must be immediately written in ink on the front of all that individual’s IVV Certification Log Books of both categories, events and distance. Upon issue, the participant will immediately write their complete name and German mailing address with 5 digit German Postal Code clearly in ink, on the front of the

Record of Awards Pass Book in the spaces indicated, or they will be unable to obtain subsequent services. Foreign, (i.e. non-German, U.S. and/or military APO) address information will not be used or accepted. Everyone, including those living in the military barracks/kasernes/bases and/or housing has a German mailing address.

NOTE: PLEASE USE CLEAR, CLEANLY WRITTEN BLOCK LETTERING ON THE PASS

BOOK. A 2x2" (inch) passport type photograph of the participant will be affixed to the reverse side of the pass book in the space indicated. The pass must be presented to the DVV District Awards Officer or National Federation Administrative Office every time any transaction will be conducted with the IVV/DVV subsequent to its issue in the future. Originally the IVV intended that only a single serially numbered Record of Awards Pass Book would ever be issued to

identify and locally certify the issuance of lVV personal achievement recognition awards to any participant. The various national federations have complicated the situation by issuing their own Record of Awards Pass Books with new numbers to participants already possessing a valid Record of Awards Pass Book issued from another national federation. Participants permanently relocating to other countries have experienced a reissue of a serially numbered Record of Awards Pass Book under the new national federation in the country to which they have relocated. Generally however, participants who reside within a single national federation’s jurisdiction will only ever knowingly and purposefully be issued one Record of Awards Pass Book throughout their lives.

Once more, please:

Each and every time an award level is presented for processing, subsequent to the issuing of the initial award of either category, (events or distance), three items must be submitted:

1. The serially numbered Abzeichen Pass or Record of Awards Pass Book which was issued to the awardee with the first award.

2. The lVV Certification Log Book(s) that have the required number of event certification stamps or minimum required distance annotated within them that are now completed.

3. The respective IVV Certification Log Book(s) that were processed, canceled and returned with the previous award and immediately precede the newly completed log book(s) in the same category. This requirement is dropped only if the award being processed is the initial level in either the events or distance categories, (i.e. 10 events or 500KMs).

Oops:

Note: Failure to submit any one of the above listed three required items will result in the return of all of the submitted items unprocessed. No action will be taken on incomplete submissions. It is important that all lVV Certification Log Books and materials be safeguarded in order to assure continued eligibility for receipt of future lVV Personal Achievement Awards.

V. THE ABZEICHENWART (DVV DISTRICT AWARDS OFFICER):

The DVV has commissioned a limited number of people to serve as DVV District Awards Officers or Abzeichenwarts to officially represent the interests of the lVV and DVV. A table may be established and staffed by a DVV District Awards Officer at a small number of events. These officers are responsible for three primary functions at any event at which they are present:

by ensuring that the hosting club conducts its event(s) in accordance with the international and national federation rules.

2. To administer the issuing of IVV Personal Achievement Awards

in accordance with the international and national federation rules.

3. To publicize and further the growth and goals of the IVV popular sports and programs through the provision of individual assistance and information to participants, and through the sale of international and national federation merchandise and souvenirs.

Who, What, When, Where, Why, How:

There is only a limited number of DVV District Awards Officers in comparison to the great number of IVV events conducted throughout the calendar year. Generally, you can expect to see DVV District Awards Officers once in every ten IVV/DVV wandering events in which you participate. DVV District Awards Officers are almost never present at swimming, bicycling and snow skiing events unless they are conducted jointly with a wandering event. Be advised that normally DVV District Awards Officers work at an event from 0830-1130 A.M. only. Longer hours are at the convenience of the individual DVV District Awards Officers exclusively. No other national federation except Germany currently has DVV District Awards Officers operating in the field. All other national federations rely exclusively on the single centralized National Federation Administrative Office to conduct IVV business affairs. These officers when working at a sanctioned IVV event, are the single official source of information and the final authority in all matters involving the IVV and/or DVV.

We can help:  In support of the IVV Personal Achievement Awards recognition system, the DVV District Awards Officer immediately issues the first five event award levels, i.e. 10 and 30 distance awards, i.e. 500, 1,000 and 1 500KMs as esc above.    The officers sell replacement, additional and optional purchase award items for all award levels of either category of awards, (events or distance); (NOTE: The Record of Awards Pass Book is required for all such purchases). Initial, replacement and additional IVV Certification Log Books can be purchased through the DVV District Awards Officer, as well as both the national and international annual calendars of upcoming events in book form.

DVV

District Awards Officers provide both information and assistance at no cost to the participant. The official language of both the IVV and the DVV is German. Some DVV District Awards Officers may speak and/or understand some English, however they have no requirement to do so. The DVV District Awards Officers also accept all other required materials for higher level awards above the initial levels in either category sending them into the National Federation Administrative Office for processing together with other work. These awards are then issued on a priority basis by the National Federation Administrative Office, usually two to four weeks faster than the average 8 to 10 weeks when forwarded individually by the participants directly. All such materials and the respective awards items are then returned by German mail directly to the individual participant without cost by the National Federation Administrative Office. Records of all awards issued and/or forwarded are retained for control and tracking purposes by each officer. DVV District Awards Officers are, like the National Federation Administrative Office, the only personnel authorized to make any adjustments or modifications to IVV Certification Log Books and to officially transfer distance recorded above an award level from within a completed book into a new distance book to prevent its loss.

VI. THE "END" OR JUST THE BEGINNING?:

For those English speaking wanderers who will be leaving Germany, thank you for your friendship and participation in the IVV/DVV sports. This is not however the end of the story but only the beginning! Most native English speaking nations are or will be members of the IVV in the future. What you have learned and experienced here in Germany can be useful to those future sporting experiences in the United States, Canada, England, Scotland, Wales, etc. To ensure a smooth transition, do not forward any awards submissions to the DVV National Federation Administrative Office, either directly by German mail or through the DVV District Awards Officer, when your are leaving Germany within 90 days. Hold all such submissions until you arrive at your new residence in that’ country; then forward them for processing to the National Federation Administrative Office in your new country of residence. Remember, you must forward all three items the same as is required in Germany, (Record of Awards Pass Book, newly completed and immediately preceding same category IVV Certification Log Books), in order to obtain your awards. Should the new National Federation Administrative Office in your new country of residence attempt to retain any of the three submitted items, (Pass Book or lVV Books), immediately contact them and require them to be returned. These items are your property and will continue to be needed in the future if you continue participation in IVV sports. Should you have already forwarded an awards submission to the DVV and it has not been returned within 60 days of your departure from Germany, immediately contact the DVV National Federation Administrative Office by German mail or through the DVV District Awards Officer. Provide them with a complete change of address including Name(s), street address with house/apartment number, City, State and Postal (Zip) code(s), Telephone number(s) for the new country of residence, Record of Awards Pass Book Number(s), date of submission, and what categories and levels of awards were submitted for processing, and the final actual date that you will receive mail at your current German address. Every possible effort will be made to return your items to you in a timely manner. Should you not receive the awards before leaving Germany and they are not forwarded to you at the new country address within 90 days, please contact your new country’s National Federation Administrative Office and request their coordination with the DVV to return your awards materials.

Best Wishes and Happy Wandering!

DVV in the IVV

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