Building Event Preparation

Read the rules carefully and follow them closely. Do not assume that previous years events with the same or similar names have the same rules. Consult the national web site for additional information about the event.
  1. Most events allow for two team members (a few allow three) to work together.
  2. Many event require devices and equipment to be impounded. As event supervisor you can require devices to be impounded, but you must notify the tournament director at least 2 weeks prior to the competition that you want this to happen so that all the teams can be informed of this additional requirement.
  3. Be aware that some tools must be impounded with the built devices, some material (such as safety equipment) must be brought in at the judging time, and some equipment and materials are not allowed at all.
  4. Some events require students to bring AND USE safety equipment. Students who do not follow safety protocols will be asked to leave the event.
  5. Most building events specify what to use as tie breakers. If one is not specified you will need to designate a tie breaker.
  6. For most building events there are scoring sheets/grading rubrics are  available from the national website. If you can not find one ask the tournament director to assist you in developing one.
  7. Work with the tournament director so that you are clear as to when sign-up and impounds take place, where sign-up and impounds take place, and who is going to over see sign-up and impound for your event.
Identify all materials and equipment needed to carry out activities or test/measure build events.
  1. Any equipment or materials that are not specified in the rules for the students to bring MUST be supplied by the tournament.
  2. Verify with the tournament director what supplies, instruments, or utilities you will need the host institution to provide for the event. 
  3. Be aware of size and height requirements for the execution of events. This can effect what rooms can hold the event. This should be done at least two weeks prior to the tournament, especially if it could require room changes.
  4. Some events require them to be held outside. Be prepared for adverse weather conditions. Consider wind direction when setting up the event.
  5. If there is adequate space (and other teams don't gain an advantage from viewing the competition) the room the event should be open to viewing.  However, it is always the prerogative of the event supervisor to make it a closed event (only the team actively competing is allowed in the room).
  6. For some events various distances need to be marked on floors, this should ONLY be done using blue painters masking tape as other products can leave hard to remove residues.
  7. Check with tournament director as to how many teams you need to accommodate.
  8. If you need to be reimbursed for any materials purchased, you must get preapproval from the tournament director at least one week in advance of the tournament. Receipts are required for reimbursements.