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Constitution

Warkworth Quilters Group                                              

Constitution

1.               Name

The name of the group shall be “Warkworth Quilters Group”.

 

2.               Objectives

The principal objective of the group is to promote the art and craft of patchwork and quilting within the Warkworth District and may include:

a.    To encourage and maintain high standards of craftsmanship and design in both traditional and contemporary quilting

b.    To encourage communication and exchange of ideas and information among quilt members

c.     To facilitate events including challenges, exhibitions and competitions

d.    To raise funds for any or all of those objectives

e.    To open and operate bank accounts

f.      To provide other such activities for the Group’s Members as may from time to time be determined by the Committee

g.    To associate and/or affiliate with other societies or interest groups, providing that such Association is in the interest of Members and would promote the general aims and 

objectives of the Group.

 

3.               Membership

a.    The Members of the Group shall comprise the members of the group immediately prior to the adoption of this Constitution together with such other people as the

 Committee admits to its Membership.

b.    Membership is open to all individuals who accept the objectives and rules of the Group, and who are approved by the Committee.

c.     Membership shall cease upon resignation in writing to the Secretary. Members who fail to pay outstanding Membership Fees within two months of the due date shall

 be deemed  to have resigned.

d.    Membership fees shall fall due on the first day of the financial year of the Group. The financial year of the Group shall run from 1st April to 31st March.


e.    The Committee shall set Membership fees and may charge such fees.

f.      The Committee may at any time request a Member’s resignation in writing, on the grounds that the Member has acted in such a manner as to bring discredit to the Group

, or if the Member is in breach of the rules of the Group. If more than two thirds of the Committee then vote to expel the Member, then said Member shall forthwith cease to be

 a Member of the Group.

 

4.               Officers

The Officers of the Group shall consist of an Executive of a President, Secretary and Treasurer.

a.    The President (or in the President’s absence, one other Member of the Executive, as listed above) shall act as chairperson at each meeting of the Group and the Committee.

b.    The Secretary shall attend to all correspondence and keep records of the business of the Group and the Committee.

c.     The Treasurer shall keep accounts of the income, expenditure, assets and liabilities of the Group and shall present a statement of accounts for the preceding year for 

submission to the Annual General Meeting.

 

        5.   Control and Use Funds

a.    All monies received by or on behalf of the Group shall forthwith be receipted and paid to the credit of the Group in an account in the name of the Group with a bank chosen 

by the Committee. All cheques shall be signed by any two of the Executive, or persons appointed by the Executive. The Committee may invest any funds of the Group in such 

investments, and upon such terms as it thinks fit, not required for immediate use by the Group.

b.    The income or funds shall not be used by any Member or person associated with a Member for that person’s own personal use.

 

6.                Committee

a.    The Committee shall consist of a minimum of 10 with a maximum of 15 Members including the Executive. Any casual vacancy in the Committee may be filled by a Member 

appointed by the Committee.

b.    The Group shall have its affairs controlled and managed by the Committee, which shall meet not less than six times in any financial year.

c.     Election of the Committee shall take place annually with all Members being elected for a minimum of one year and a maximum of five years at one time, unless the

 Members decide by majority vote at an AGM that a specific individual may serve on a further year by year basis. Elections take place at the AGM.

 

7.                Meetings

a.    The Committee may call a General Meeting.

b.    The Annual General Meeting shall be held at the beginning of each Financial Year of the Group, or at such time as the Committee deems appropriate. The Annual

 General Meeting shall be held for the following purpose

I.       To confirm the minutes of the last Annual General Meeting

II.     To receive from the Committee a report of its proceedings for the preceding year

III.   Election of officers

IV.   Any other business.

c.     At all general meeting the President, and in the President’s absence, any other duly elected chairperson shall take the chair and every Member shall be entitled on 

every motion to one vote in person and in the case of an equality of votes the chairperson shall have the casting vote. Voting shall be by show of hands.

d.    General meetings shall be held on a monthly basis unless otherwise arranged by the Committee.

e.    A quorum at a General Meeting shall be 10 Members.

 

8.               Liquidation of the Group

a.    The Group may be liquidated at a General Meeting by the majority of Members present, provided 30 days notice of motion has been given to all Members through a

 special newsletter. A Quorum must be present. Any winding up resolution must be confirmed at a second general meeting, called not less than 30 days after the first meeting,

 to pass a resolution confirming the earlier decision to wind up the Group. At the second meeting the confirming resolution will be passed if approved by a simple majority of

 all valid votes cast by the Members voting in person. If the confirming resolution is lost, then the earlier resolution shall lapse. If the confirming resolution is passed, the 

Members shall appoint one or more liquidators to wind up the Group.

b.    In the event of the Group being liquidated, surplus assets after payment of all costs, debts and liabilities of the Group shall be distributed to a charitable purpose within the

 Warkworth District.

 

9.               Constitutional Amendments

a.    The whole or part of this constitution may be added to, amended or rescinded at any Annual General Meeting, provided that notice of the motion has been given in writing

 to all Members at least 30 days prior to the Annual General Meeting. A quorum consisting of 50% of total membership must be present and the motion passed by two thirds

 majority.

b.    Every such notice shall set out in full the proposed amendment.

c.     Provided always that any such addition, amendment or rescinding shall be valid and effective if, and only if, it does not affect or detract from the exclusively charitable

 nature of the Group.

d.    Any notice of motion for Constitutional Amendments or dissolution must be moved and seconded, and be put in writing to the Executive to be recorded in the minutes.

e.    The constitution shall be available for inspection by any financial member of the Group at any General Meeting or with any written request.

f.      Every dispute between a Member under this Constitution and the Group or its officers shall be decided by the Committee and the decision shall be final and binding.

 

 

June 2010 Amended following May 2010 AGM

 

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