USEFUL PHRASES-how to write formal letters

WRITING FORMAL LETTERS

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Useful Phrases for writing formal letters

a) Writing formal letters generally:

Greetings:

 

  • Dear Sir
  • Dear Madam
  • Dear Sir/Madam
  • Dear Mr Brown
  • Dear Ms Jones

 

Reason for writing:

 

  • I am writing in response to your article/advertisement/letter
  • I am writing with regard to your article/advertisement/letter
  • I am writing regarding your article/advertisement/letter
  •  

Ending the letter:

 

  • I look forward to receiving your reply
  • I look forward to your reply
  • I look to hearing from you
  • I am, yours faithfully (if you don't know the name of the person you are writing to)
  • I am, yours sincerely (if you know the name of the person you are writing to)
  • Yours faithfully

Yours sincerely

 

 

b) Writing formal letters to complain:

 

Reason for writing:

  • I am writing in order to complain about
  • I am writing to complain about
  •  

Introducing the complaint:

  • Firstly
  • In the first place
  • First of all
  • My first complaint is
  • The first problem is
  • The first thing I would like to draw your attention to is
  • My first concern is
  •  

Introducing further complaints:

  • Secondly
  • In the second place
  • Not only …….but also
  • In addition
  • In addition to this
  • Added to this
  • …….was also unacceptable
  •  

Demanding action:

  • I suggest that you replace the item
  • I therefore suggest that I be given a full refund
  • I would be grateful if my money was refunded
  • I would be grateful if you could give me a full refund

Ending the letter:

 

  • I look forward to hearing from you
  • I look forward to receiving a full refund
  • I look forward to receiving a replacement
  • I look forward to receiving your explanation
  •  

c) Writing formal letters to make suggestions:

 

Reason for writing:

 

  • I am writing to suggest
  • I am writing to arrange
  • I am writing to offer suggestions
  • I am writing make arrangements
  •  

Making first suggestion:

 

  • My first suggestion is
  • First of all I suggest
  • I would like to suggest

Making further suggestions:

 

  • Another possibility is
  • A further possibility is
  • I further suggest
  • I would further suggest
  • Secondly
  •  

Offering a choice:

  • Would you therefore mind choosing between ….?
  • Either……or
  • You might choose either ……. Or
  •  

d) Writing formal letters to request information

 

Reason for writing:

  • I am writing to receive further information about
  • I am writing to enquire about
  • I am writing to receive more detailed information about
  • I am writing to receive further details about

 

Requesting first piece of information:

  • The first thing I would like to know is
  • First of all I would like to know
  • I wonder if you would mind telling me first of all.?
  •  

Requesting further information:

 

  • Could you also tell me….?
  • Could you also inform me ….?
  • Would you also mind informing me ….?
  • Would you also mind telling me ….?
  • Do you know ….?
  • I would also like to know if
  • I would also like to know whether
  • I hope you might also let me know about …

 

 

Thanking for information:

 

  • I would like to thank you in advance for this information
  • Thanking you in advance for this information
  • Thanking you in advance
  •  

e) Writing formal letters to give information:

 

Reason for writing:

 

  • I am writing to inform you about
  • I am writing to provide you with information about
  • I am writing to let you know that
  •  

Providing first point:

 

  • The first thing I would like to inform you of is
  • The first thing I would like to tell you is
  • The first thing I wish to inform you of is
  • I would like to begin by informing you
  •  

Providing further points:

 

  • I would also like to let you know that
  • I would also like to inform you that
  • You might also find the following information useful
  • It might also be useful for you to know that
  • Another piece of information that might be useful

 

 

Ending the letter:

  • If you require further information, please do not hesitate to as
  • If I can be of further assistance, please do not hesitate to ask
  • I will willingly provide further information on request
  • I am at your disposal should you require further information
  • I am at your disposal should you need further assistance
  • Please do not hesitate to ask should you require further information

f) Writing formal letters to request permission

Reason for writing:

  • I am writing to ask permission for
  • I I am writing to ask permission to
  • am writing to request permission to
  • I am writing to request permission for
  • I am writing to ask if I might

Making first request:

  • Firstly I wonder if you would
  • First of all I wonder whether you would mind
  • The first request I would like you to consider is

Making further requests:

  • I would be grateful if you would also consider
  • I wonder if it might be possible for me to
  • I would also like to request permission for
  • I would also like to request permission to

Thanking for permission

  • Many thanks for kindly considering my requests
  • Thank you for considering my requests

 

ĉ
rimma polikarpova,
Oct 11, 2010, 7:56 AM
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