Constitution and Bylaws


Articles 1-3

Article 1- NAME
The name of this organization shall be the Virginia Association for Management Analysis and Planning.

Article 2 -PURPOSE
The Association is organized and shall be operated exclusively for charitable and educational purposes and shall not engage in any activity which is not permitted by an organization exempt from taxation under Section 501 (a) and described in Section 501 (c) (3) of the Internal Revenue Code. No part of its net earnings shall inure to the benefit of any private individual except that reasonable compensation may be paid for services actually rendered. No substantial part of its activities shall be for carrying on propaganda, or otherwise attempting to influence legislation, and it shall not participate in, or intervene in (including the publishing or distributing of statements) any political campaign on behalf of any candidate for public office. The purpose of the Association shall be to advance research and knowledge leading to greater understanding, planning and operation of institutions of post-secondary education throughout the state of Virginia.

The Association will seek to fulfill its purpose by meeting the following goals:
1. to provide for the continued professional development of individuals engaged in management activities, financial management, internal auditing, management information, planning, and institutional research;
2. to promote the dissemination of information and the interchange of ideas on problems of common interest;
3. to promote training and professional development of those involved in the organization;
4. to foster and encourage analytical approaches to management problems;
5. to promote cooperation and communication among institutions and state and federal agencies on matters of mutual concern.

Article 3 - MEMBERSHIP
Membership in the Association shall be open to, but not limited to, any person actively engaged in management analysis, financial management, internal auditing, management information, planning, and institutional research or who has a professional interest in analytical or other study in post-secondary education.

Articles 4-8

Article 4 - FINANCES
All members shall pay dues as approved by the Executive Board of the Association. The fiscal year will be as prescribed in the By-Laws. Upon dissolution of the Association, the Executive Officers shall, after paying or making provision for payment of all liabilities of the association, dispose of all of the assets of the Association exclusively for the purposes of the Association. The recipient organization shall qualify for tax exemption as determined by the Internal Revenue Code of 1954 or future United States Internal Revenue Law

Article 5 - OFFICERS AND EXECUTIVE BOARD
Section 1: The officers of the Association shall be a President, Past-President, Secretary,Treasurer, Communications Coordinator, Chairperson for the annual meeting, and representatives from each of the major constituent groups within the Association as identified in the By-Laws.
Section 2: The governing body of the Association shall be the Executive Board. The officers of the Association shall constitute the Executive Board.
Section 3: The Executive Board shall have authority to make policies for the Association which are consistent with the Constitution and By-Laws.

Article 6 - ELECTIONS
Section 1: The officers of the Association shall be elected annually by the membership of the Association. The elected officers shall serve from one annual meeting through the next annual meeting. Officers must be dues paying members of the Association.
Section 2: In the event of a vacancy in the office of the President, the Past-President shall become President and serve the unexpired term. If there is a vacancy in any other office, the President shall appoint a member of the Association to serve the unexpired term.
Section 3: A President is not eligible to succeed himself/herself in that office.

Article 7- ADOPTION AND REVISION OF THE CONSTITUTION AND BYLAWS
Section 1: On the recommendation of the Executive Board or by majority vote of the members during the business session of the annual meeting, this Constitution and By-Laws may be amended by a majority of the respondents to a mail ballot of the Association membership. Written notice of any proposed amendment to the Constitution shall be sent to all current members of the association at least 30 days prior to the mailing of the ballots.
Section 2: This Constitution shall become effective upon ratification of the members, herein defined, who attend the business session of the annual meeting when this Constitution is presented and who have made dues payment for the current year membership before this time.
Section 3: The By-Laws of the Association may be amended or otherwise changed by a majority vote during the business session of the annual meeting.

Article 8 - RULES OF PROCEDURE
The Executive Board and the association shall be governed by Robert's Rules of Order Revised except in instances when it would be in conflict with the By-Laws for special rules of the Association.
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