About EdSA

What is EdSA?

EdSA is a student run organization which focuses on providing professional development opportunities and social networking for the students within our faculty.  Our goal is to provide two workshops and two social events per semester (excluding summer semester) - we are open to suggestions as well!

All EdSA meetings are open to all students, and are determined at the beginning of each semester. We try to arrange our meetings times so that all students may attend, but scheduling isn't always perfect. We value the input of all students, which is why we encourage everyone to get involved through our Facebook page, our twitter account, emails, or dropping by during office hours to chat with an EdSA rep.

Is there a social event or workshop that you think would be beneficial for students? Contact us and we'll try to arrange it!

EdSA Executive Roles:

President (requires 1 year previous experience on EdSA):

  • Organize and chair meetings.

  • Set up office hours and ensure it runs properly

  • Network and act as a student liaison with faculty

  • Attend faculty meetings (can be appointed to another member)

  • Facilitate fundraising if necessary

  • Check email on the UVic account (Gmail is forwarded to UVic server)

  • Maintain the EdSA Dropbox server to share lesson plans  

  • Ensure that executive body is contributing fairly to EdSA and working smoothly

  • Oversee duties of other EdSA members

  • Help Directors when necessary

  • Deal with problem situations sensitively and effectively

  • Co-sign cheques for EdSA expenditures

  • Create opportunities for team building in EdSA group


  • Assist with Presidential duties when necessary

  • Act in position of President when he/she is absent

  • Check the mail box once a week.

  • Assist President with planning and organizing orientation activities

  • Liason between EdSA and Education faculty committees

  • Organize office and purchase necessary supplies

  • Help executive members when necessary

  • Update the EdSA website

  • Co-sign cheques for EdSA expenditures


  • Monthly: balance books and reconcile bank statements and petty cash to receipts

  • Prepare letters at the end of the year to release signing authorities on bank account

  • Prepare donations at the end of the year

  • Assist with EDSA where necessary

  • Co-sign cheques for EdSA expenditures

Directors (7)

Participates in a committee to organize two social events/two workshops per semester and the orientation activities in September

    • At least one EdSA representative needs to attend social events and insure they run smoothly

    • Inform EDSA members of upcoming social events/workshops

    • Provide student body with a variety of workshops that develop knowledge in many subjects and age ranges

The Directors will function as a committee, and will decide amongst themselves the distribution of responsibility for the organization of all events.  It is recommended that the Directors assign the following roles which may change with each event:

  • Event Organizer

    • Create and distribute tickets for all social events/workshops

    • Keep record of ticket sales and ticket money (using excel spreadsheets) on EDSA computer

    • Book rooms for workshops

    • Make sure that all details involving events are taken care of before and after social events and workshops

    • Arrange payment for all vendors used/for workshop provider/facilitator

    • Arrive early for workshop and help facilitator set up room

  • Caterer

    • Organize food and refreshments for workshops/social events

  • Marketing and Communications

    • Email to remind participants of workshops

    • Send out email to fieldx@uvic.ca to inform student body of events

    • Send a thank you card to the facilitator

    • Create and post signs and posters for EDSA events and workshops