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PHP - PHP 1 - PHP 2

The Preferred Hiring Pool (PHP) is the advancement system for adjuncts at USF.  There are two steps: PHP 1 and PHP 2.

The criteria to apply for PHP has changed with the ratification of the new contract in April, 2019. Please read below for the new criteria. This page will be updated when the language of the new contract has been completed.

Note that the various schools at USF have different application procedures. CAS (College of Arts & Sciences) PHP applications will be submitted online through the Gnosis system. Other schools will either have online submissions or hard-copy submissions. Contact your Dean's office for more information. 

CAS applicants: Please see the bottom of this page for application procedures and link to gnosis for the spring 2018 submission.

SOE applicants: Please see the bottom of this page for the SOE PHP Application Process as of 2016.

Posted at bottom:

• Rebecca Seeman's Suggestions for a successful application, including discussion of PLOs (Program Learning Outcome) and CLOs (Course Learning Outcomes)

• Sue Bae's notes from PHP workshop, Fall 2017; including comments from Administrators


Applicants in the 2019 cycle may apply by the October 15th due date who have fulfilled the following

1. Met the criteria to apply (PHP 1: taught a minimum of 2 years, and a minimum of 32 units; PHP2: have taught a minimum of 80 units)
2. Notified their Dean by February 15 2019 that they intended to apply for PHP

Applicants in the 2020 and 2021 cycles may apply by the October 15th due date who meet the criteria to apply:
- PHP 1: Minimum of three years of service, minimum of 54 units
- PHP2: Minimum of ten years of service, minimum of 128 units

As of 2020:

Article 12.1 of the Collective Bargaining Agreement (CBA) states:  “All adjunct professors who upon evaluation are determined to be good teachers and competent in their teaching assignment in accordance with Article 13, and who have taught at least fifty-four (54) units and have a minimum of three (3) years of service, may apply for the preferred hiring pool (PHP). Applicants must notify their Department Chair in writing of their intent to apply for PHP. Application to the PHP is submitted  to the dean."  The deadline for PHP applications is October. 15.  

12.2   The application shall include the following:

12.2.1  A list of the course(s) and sections taught, and the semesters in which each was taught.      

12.2.2  Current curriculum vitae.

12.2.3  A statement of teaching philosophy that outlines the applicant’s principles on teaching generally and in terms    of the mission and goals of USF specifically.

12.2.4 A statement that outlines the applicant’s support for department/ programs learning outcomes  and objectives. 

12.2.5 Confirmation that applicant has notified their department chair of intent to apply for PHP.

12.2.6  Any additional materials the applicant believes demonstrate excellence in teaching, including but not limited to letters from faculty, administrators, and students. 

12.3 The evaluation process shall include a review of all SUMMA evaluations and BLUE surveys (for previous 3-5 years). 

12.3.1 The applicant shall be responsible for submitting all SUMMA evaluations and BLUE surveys 

 (for previous 3-5 years)

This process applies to all Schools.  The School of Management has yet to adopt the PHP process because of certification issues with AACSB accreditation. the SoM is expected to finalize a process for June 2016.

PHP Benefits: 

  • A one-time 23% pay increase (approximately) in addition to the annual across-the-board increases we have negotiated. 
  • Seniority rights in course assignment, 
  • Access to the University's retirement plan (a 10% retirement benefit will be paid to your selected retirement account whenever you receive a paycheck) 
  • Kaiser medical plan (if there are any slots available), 
  • Tuition remission for self and family, 
  • 40,000 life insurance coverage, including accidental death and dismembership (in effect as long as you're teaching at USF). 
  • The salary increase and retirement plan should happen automatically. 

PHP Application

Every fall, the union co-sponsors a PHP Workshop with the administration. The date is announced early in the fall semester and will be posted on our website under "Announcements." A dean will attend to answer your questions. A successful PHP applicant also will be present to pass out his/her application documents and discuss the process with you.


• See suggestions for PHP II application, as they can be applied to the PHP I application as well.

Go to the link below for:

• Notes on PHP application process

• Notes from the Nov 8, 2017 PHP Workshop: PHP Workshop Notes. It has very useful information for applicants.

CAS (Arts & Sciences) APPLICANTS:

EMAIL Originally Sent November 7th, 2017

Dear Part-time Faculty in the College of Arts and Sciences,
Preferred Hiring Pool (PHP) and Preferred Hiring Pool 2 (PHP2) applications are due by 11:59 PM on Wednesday, February 15, 2018​For additional information, please review Article 12 of the USFFA-PT Collective Bargaining Agreement. 
In order to submit your application electronically (only electronic applications will be accepted for College of Arts and Sciences' applicants), please follow these instructions:
  • Click on the following URL:
  • Log in using your USF Connect username and password
  • Upload documents as PDFs
  • Upload sample syllabi as a single PDF
  • Upload all USF teaching evaluations (SUMMA and/or Blue) as one PDF per semester (Note: If you are missing evaluations, please contact your Associate Dean’s office as soon as possible in order that we might assist you.)
  • Upload any additional documents such as recommendation letters as "Additional Materials"
You may return to the site as often as you like to upload documents up until the application deadline. Please familiarize yourself with the application web site and uploading documents prior to the deadline in case you experience any technical difficulties. Applications will only be considered if they are complete, on time, and follow the proper submission guidelines.   
If you have questions regarding your application, please contact your Associate Dean or the Part-time Union. If you have questions about the online submission procedure or would like to 
materials (letter of application, teaching philosophy statement, and support for department/program learning outcomes statement), please contact me at
Best wishes,
Claudine Van Delden
Assistant Dean, College of Arts and Sciences

SOE Adjunct PHP Application Process: 

Upon completion of 32 units and 2+ years of teaching, adjunct faculty are eligible to apply for PHP status by February 15th of each year.  The following components must be submitted as a PHP application electronically to Associate Dean Cheryl Jones-Walker by the deadline:

·      Teaching Evaluations:  A list of the course(s) and sections taught for 32 units, including the semesters each course was taught.  All summa and Blue course evaluations.

·      Course materials:  Course syllabi and accompanying instructional materials that provide a sample of pedagogical methods and student learning.

·      Current curriculum vitae.

·      A statement of teaching philosophy that outlines the applicant’s principles on teaching generally and in terms of the mission and goals of the program and USF specifically.

·      Any additional materials the applicant believes demonstrate excellence in teaching, including but not limited to unique teaching or learning activities, further professional training, letters of support from faculty, administrators, and students 

Adjunct faculty must notify their Department Chair in writing of their intent to apply for PHP. 

After the February 15th deadline, applications are reviewed by a Committee of the Associate Deans.  Associate Deans consult with Department Chairs and Program Coordinators for feedback.  Recommendations are then made to the Dean.  PHP applicants are notified of the decision by June 30th.

School of Education

December 2016


Rebecca Seeman's Suggestions for a successful application, including discussion of PLOs (Program Learning Outcome) and CLOs (Course Learning Outcomes)

 PHP Application Suggestions

Please note that these are suggestions only, they are not requirements from the Deans Offices

In General

• Make sure you meet the requirements before applying. Several applications are rejected because they don’t meet the basic requirements. You must have taught two full years (fall and spring) and a minimum of 32 units in one school/department (not across departments). Independent studies do not count toward the unit total. Some REC (Reduced Enrollment Course) units will count. You can check with your Dean’s office if you are unsure if you meet the requirements.

• Quality over quantity.

• Make your package look professional. If your application is submitted in hard copy, include well-delineated sections in a nice new binder, with each item typed. Make the materials and information easy to find.

• PHP is like a form of tenure for adjuncts. Treat it as such, and make your package look

like you would if you were applying for tenure.

• If you are denied, send a nice email saying something like, “Thank you for your

consideration of my application. I appreciate the time you took to evaluate my work at

USF and I look forward to continue teaching here.” Never question their decision. Don’t

be overly obsequious, but be courteous and polite. This will count well for you next time

you apply.


Cover letter, etc.

• Be professional in your statement. Keep it to 1-2 pages. Use proper headings, and

address it to the Dean of your school. This should be presented like a well-considered

application letter for your dream job.

• Remember that this is an award for teaching, not research. You should stress teaching,

but it’s good to refer to your professional skills and successes. Also, this is an

award for teaching at USF, not teaching in general. Stress what you’ve done at USF and

your commitment to the university and the mission of the university and your school/department.

• USF is a Jesuit university that assigns tremendous importance to Social Justice.

If you can, discuss the ways that you support social justice in your teaching.

You can also consider community building and diversity forms of social justice.

• Do provide a detailed CV. This is a good place to show your research, work, and

teaching outside USF. Include publications if you have them, conference presentations,




• Only provide the past 3-5 years of evaluations – SUMMAs and BLUEs

• If you have SUMMAs (previous evaluation system), the word on the street in CAS is that the Deans’ office primarily looks at #18 (In this course, I am learning much) and #22

(Overall, I rate this instructor a good teacher). It may be helpful to include a summary of those two points.

• If you have a bad semester, year, or evaluation, try to explain what may have led to the dip in your evals, and what you did to improve it. The people evaluating the applications know that we are human and that things can go wrong. It’s generally not recommended to try to hide or ignore those things. On the other hand, don’t feel a need to overemphasize weaknesses or trouble spots – stress your strengths in your overall application.


Course materials

• Only provide 1 copy of each syllabus. If you assign interesting projects for your

students to complete, you should provide those too.

• It’s helpful to demonstrate that you’ve taught a wide variety of courses.

• It’s helpful if your course materials can demonstrate innovative teaching methods.

Show that you are thoughtful in preparing your classes, and you strive to make them

meaningful and invigorating for your students.

• Your syllabi should list your Program’s PLOs (Program Learning Outcomes) and include your own CLOs (Course Learning Outcomes) that map to one or more PLOs and demonstrate with actionable terms how students will learn and be evaluated on the CLOs/PLOs. Administration has indicated that this is an important criteria in a successful application. Here is an example from Rebecca Seeman’s MUS100 syllabus:

Course Learning Outcomes

CLO-1. Develop literacy in Western notation of the Common Practice Era.


CLO-2. Analyze compositions by Common Practice Era composers for melodic and harmonic content and form.


CLO-3. Perform melodies and rhythms from written Western music notation.


MUS100 fulfills the following Performing Arts and Social Justice Department and USF Music Minor Learning Outcomes:

MP LO #1. Analyze musical trends, works, and methodologies within their socio-historical context. Fullfilled by CLO-2.


PASJ LO # 2. Apply technique and conceptual skills to creative and scholarly practices:

MP LO #2. Apply musical skills in performing, teaching, composing, writing, or presenting. Fulfilled by CLO-1 and CLO-3.



Teaching Philosophy

• Again, at USF it’s helpful to stress commitment to Social Justice.

• Use specific examples for how you meet your teaching philosophy goals. You might approach this section similarly to how you approach the course objectives in your syllabi – state an area of your teaching philosophy, and then list the specific ways you address this in your course(s).


Additional Materials, Recommendations

• It’s very helpful to have a strong recommendation from your department chair and/or

program head and/or members of the administration, but certainly not necessary. You may also include recommendations from fellow faculty, preferably full-time, tenured or tenure track. USF recommendations will often be stronger than recommendations from other schools or institutions, but that doesn’t mean that someone from another institution is unable to address why you are an asset to USF.

• Request recommendations from people that have observed you teach, can refer to specific traits and strengths in your work, and can be honest and authentic in their recommendation. Plan ahead: If you are lacking good recommenders, ask a colleague or superior (or someone from CTE) to observe you in a class so they are able to write a strong and specific recommendation for you.

• If you can, provide a few student recommendations, but not too many. Unsolicited recommendations are best, like an email sent after a course, or a scanned pdf of a card (Always keep thank you cards from students. Scan yours into PDFs when you receive them so you won’t lose them). You can also include midterm and final course evaluations in your courses, and include student comments in your application.

• This is a section where you can provide a sample or two of your research or outside

work. Again, quality over quantity.



Sue Bae's notes from PHP workshop, Fall 2017; including comments from Administrators

November 8, 2017 PHP1 Workshop Notes (Sue Bae)


1.     Teaching Philosophy Statement


·      Address the university’s mission organically; doesn’t have to be a separate document; include when addressing the department/programs outcomes

·      If your research informs, directly, your teaching, then tie that into your statement

·      Likewise, direct your professional life to your teaching

·      Don’t just write about it in disconnected manner; demonstrate that/how you live it (the mission) or even part of it

·      If having, or had difficult, semester (s), show how you negotiated the difficulties

·      Don’t ignore the evals that show you’re struggling; acknowledge and address it

·      Often, core courses get lower evals than electives; deans understand this; but explain how you deal with this

·      Evidence of asking CTE (or others) to help address issues in teaching or advice for improvement can demonstrate your efforts to improve and engage; this shows honesty and openness/willingness to developing your craft

·      But don’t dwell on negative evals if it’s just one semester out of years of good teaching (just an outlier)

·      Tell a story; weave together the various skills, experiences, background philosophy

·      If you teach a variety of courses/areas, address all areas, but provide enough info about your main area (course you’ve taught most or most like to teach); admin requires enough data for specific course(s) as they will award PHP in specific course(s)



2.     Recommendation letters


·      Not required; but ideal if it’s from someone at USF who is familiar with your teaching: through direct observation or prolonged knowledge and discussion with you (this demonstrates real evidence of your teaching and philosophy, skills, experience)

·      Recommender should be able to speak to your teaching in terms of USF’s mission as background

·      Preferably from those with extended experience at USF (FT or PT)

·      Department chairs can be recommenders

·      Will not be blind recommendations; faculty, themselves, will be submitting the letters

·      How many letters: 2-3 is appropriate number

·      Student letter is ok, as long as it’s not obviously solicited and speaks to specifics of your teaching and interactions with students re:course, with substantial and appropriate content (be sure to delete any personal information)



3.     Suggestions for action (in Nov.):


·      Check to see you’ve completed 32 units (in same program/department) & 2 years

·      CAS- Claudine can verify your units for you; other colleges – check with your chairs

·      Check & gather SUMMAs and BLUEs

·      Notify dept. chair/program head

·      Request classroom observations (dept chairs or CTE); CTE can come to observe and provide valuable feedback (a formal process and a fresh eye to assess your teaching)

·      CAS - Can request to view samples of major application documents from Asst. Dean Claudine Van Delden

·      Check in with your assoc. dean if you’re not sure you’re ready to apply; get their recommendation



4.     Misc.


·      Past Directed Studies units are not counted towards the 32 units

·      Recently instated RECs (courses that were changed due to underenrollment) can count as long as there are more than 4 students enrolled; you will received evaluations for these courses (only courses with evaluations will be counted toward total units)

·      Can include evals, other than university’s, such as mid-term or end-term evals you do in class (as additional material)

·      Evals should consistently score at or above USF mean

·      This process can be an assessment of your work (even if you decide not to apply at this time)

·      Admin currently awards PHP in a specific course(s); but salary applies to all courses taught in the program/dept; this means your seniority will be limited to the course stated on your php award letter (no seniority or bumping rights outside of those courses); this issue is currently being contested by the union and is under negotiations with university.

·      PHP is determined  by deans of the colleges

·      After receiving PHP, you are allowed a 2-year absence (leave) while retaining status; if you go over 2 years, you need special permission from the dean

Subpages (1): PHP workshop notes