Boy Scouts Adult Leadership Positions

Adult Leadership Positions

Committee Chair (Bob Blatz)

Position description: The Committee Chair is appointed by the chartered organization and registered as an adult leader of the BSA. The Committee Chair appoints and supervises the troop committee and troop leaders.
Reports to: Chartered Organization
Committee Chair duties:
  • Organize the committee to see that all functions are delegated, coordinated, and completed.
  • Maintain a close relationship with the chartered organization representative and the Scoutmaster.
  • Interpret national and local policies to the troop.
  • Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
  • Ensure troop representation at monthly roundtables.
  • Secure top-notch, trained individuals for Leadership Positions.
  • Arrange for charter review and recharter annually.
  • Plan the charter presentation program.
  • Approve all Troop Expenses.
  • Insure participation of the troop committee and all parents in the Council "Freinds of Scouting" Campaign.

Secretary/Public Relations (Carol Bartlo)

Position description: The Secretary is appointed by the Committee Chair to keep minutes and records, send notices, and handle publicity. Inform parents of their responsibilities in Scouting and with the chartered organization. Provides news and announcements about the troop to newspapers, bulletins of sponsors, web sites, etc. Promotes and stimulates service projects, Scouting Anniversary Week, Scout Sunday, and family participation in troop events. Promotes new membership and lets people in the neighborhood know that Scouting is available.
Reports to: The Committee Chair
Secretary/Public Relations duties:
  • Keep minutes of meetings and send out committee meeting notices.
  • Handle publicity.
  • Prepare a family newsletter of troop events and activities.
  • Conduct the troop resource survey.
  • Plan for family night programs and family activities.
  • At each committee meeting, report the minutes of the previous meeting.

Treasurer (Joe DiStaso)

Position description: The Treasurer is appointed by the committee chair to handle troop funds, pay bills, maintain accounts, coordinate the annual Friends of Scouting campaign, and supervise fundraising.
Reports to: The Committee Chair
Treasurer duties:
  • Handle all troop funds. Pay bills.
  • Maintain the troop’s checking accounts.
  • Keep adequate records of all troop funds, provides reports to charter organization.
  • Supervise money-earning projects, including obtaining proper authorizations.
  • Lead in the preparation of the annual troop budget.
  • Report to the troop committee at each meeting.

Advancement Coordinator (Larry Snider)

Position description: The Advancement Coordinator is appointed by the Committee Chair to ensure that the troop has at least monthly boards of review, quarterly courts of honor, and that the troop has goals of helping each Scout advance a rank each year and for new Scouts to reach First Class rank during their first year. The advancement coordinator is also responsible for record keeping and submitting advancement reports.
Reports to: The Committee Chair
Advancement Coordinator duties:
  • Encourage Scouts to advance in rank.
  • Works with troop Scribe to maintain all Scout advancement records.
  • Arranges troop boards of review and quarterly courts of honor.
  • Maintain a merit badge counselor list.
  • Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates.
  • Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature.
  • Report to the troop committee at each meeting.

Outdoor/Activities/Equipment Coordinator (Acting Bob Blatz)

Position description: The Outdoor/Activities/Equipment Coordinator is appointed by the committee chair to secure tour plans, facility/camp reservations, serve as transportation coordinator, ensure a monthly activity/outdoor program. Work with the youth Quartermaster and is responsible inventory, storage, and maintenance of troop equipment.
Reports to: The Committee Chair
Outdoor/Equipment Coordinator duties:
  • Help in securing facility/camp reservations.
  • Serve as transportation coordinator.
  • Ensure a monthly Activity/Outdoor program.
  • Promote the National Camping Award.
  • Promote attendance at troop campouts, camporees, and summer camp.
  • Secure tour plans for activities as needed.
  • Supervise and help the troop procure camping equipment.
  • Works with the Quartermaster on inventory, proper storage and maintenance of all troop equipment.
  • Make periodic safety checks on all troop camping gear and encourages safe use of all outdoor equipment.
  • Report to the troop committee at each meeting.

Membership Coordinator (Matt Sciara)

Position description: The Membership Coordinator is appointed by the committee chair to help ensure a smooth transition of new Scouts into the troop and orientation for new parents.
Reports to: The Committee Chair
Membership Coordinator duties:
  • Develop a plan for year-round membership flow into the troop.
  • Work closely with the Cubmaster and Webelos den leader of neighboring Cub Scout packs to make a smooth transition from pack to troop. Assist in developing and recruiting den chiefs, and assist in the crossover ceremony from webelos to Boy Scouts..
  • Plan and coordinate a troop open house to invite non-Scouts into the troop.
  • Encourage Scouts to invite their friends to join the troop.
  • Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to rejoin.

Training Coordinator (Bob Blatz)

Position description: The Training Coordinator is appointed by the committee chair to ensure training opportunities are available, maintain training records and materials, and is responsible for BSA Youth Protection training.
Reports to: The Committee Chair
Training Coordinator duties:
  • Ensure troop leaders and committee members have opportunities for training.
  • Maintain an inventory of up-to-date training materials, videotapes, and other training resources.
  • Work with the district training team in scheduling training for all new leaders and adult family members.
  • Be responsible for BSA Youth Protection training within the troop.
  • Encourage periodic junior leader training within the troop at the council and national levels.
  • Report to the troop committee at each meeting.

Fundraising Coordinator (Open)

Position description: The Fundraising Coordinator, is appointed by the committee chair to supervise Fundraising and ensure that every youth member has the opportunity to participate in Troop Fundraising events.
Reports to: The Committee Chair
Fundraising Coordinator duties:
  • Make recommendations on fundraising activities.
  • Work with the leaders to provide Fundraising training for youth and families.
  • Help the troop committee and leaders with Popcorn and other Fundraising events.
  • Provide sufficient Fundraising opportunities so that boys can pay for their Basic Expenses and have money in their Individual Accounts.
  • Work with the Treasurer in conducting council-approved unit money-earning projects.
  • All Fundraising activities and the profit allocation to the troop will be in compliance with BSA Policy.

Scoutmaster (John Lester)

Position description: The Scoutmaster is the adult responsible for working directly with the Scouts to help them create the program for the troop. The Scoutmaster trains boy leaders to run the troop by providing direction, coaching, and support.
Reports to: The Troop Committee Chair
Scoutmaster duties:
  • Trains and guides boy leaders.
  • Works with other responsible adults to bring Scouting to boys.
  • Uses the methods of Scouting to achieve the aims of Scouting.
  • Can be male or female, but must be at least 21 years of age.
  • Is appointed by the head of the chartered organization.

Assistant Scoutmaster

Position description: An Assistant Scoutmaster is an adult leader age 18 or over who assists the Scoutmaster in delivering the troop program.
Reports to: The Scoutmaster
Assistant Scoutmaster duties:
  • This is the only troop adult leader position for adults age 18-20.
  • Assist the Scoutmaster as directed.
  • Works with other responsible adults to bring Scouting to boys.
  • Uses the methods of Scouting to achieve the aims of Scouting.
  • Can be male or female, but must be at least 18 years of age.
  • Abide by the Scout Oath and the Scout Law.