NLI and Important NCAA Information

Bylaw 13.1.6.2 Letter of Intent Signing. Any in-person, off-campus contact made with a prospect for the purpose of signing a letter of intent or other commitment to attend the institution or attendance at activities related to the signing of a letter of intent or other commitment to attend the institution shall be prohibited. (No one can contact a prospect in-person, off campus for the purpose of signing a NLI or other commitment to attend the institution. No one can attend the prospect's signing activities.)
 
Bylaw 13.1.6.2.1 Delivery of Letter of Intent. In-person, off-campus delivery of a letter of intent by an institutional staff member shall be prohibited. The letter may be delivered by express mail, courier service, regular mail or facsimile machine. (In person, off-campus delivery of a NLI is not allowed. You may deliver the NLI by express mail, courier service, regular mail or fax.)
 
Bylaw 13.1.6.3 Contacts Subsequent to National Letter-of-Intent Signing or Other Written Commitment. Subsequent to the calendar day on which a prospect signs a National Letter of Intent, there shall be no limit on the number of contacts by the institution with which the prospect has signed. For an institution not utilizing the National Letter of Intent in a particular sport, there shall be no limit on the number of contacts with the prospect, the prospect's relatives or legal guardian(s) by that institution subsequent to the calendar day of the prospect's signed acceptance of the institution's written offer of admission and/or financial aid. However, the following conditions continue to apply.
 
Once a prospect has signed a NLI at UMass, there is not a limit of how many contacts you can make however the following conditions have to apply:
    a) Any contact at the prospect's educational institution in Division I football and basketball shall be confined to the permissible contact period and shall not exceed one visit per week;
     
    b) No in-person, on- off-campus contact may be made during a "dead period;"
     
    c) No in-person, on- off-campus contact may be made with a non-qualifier enrolled in the first year of two-year College by a Division I member;
     
    d) No on- or off-campus contact (including correspondence and telephone calls) may be made by a representative of the institution's athletics interests in Division I except those involving permissible pre-enrollment activities(e.g., a discussion of summer employment arrangements); and
     
    e) Contact at the site of a prospect's competition shall continue to be governed by the provisions of 13.1.7.2 (Recruiting the prospect during their Practice or Competition Site), except that contact with the prospect's relatives or legal guardians at the site of the prospect's competition shall be permitted.

Bylaw 13.3 Graduation Data
Bylaw 13.3.1.2 Report Distribution. Information contained in the report must be provided to prospects and to the prospects' parents no later than the day prior to a prospect's signed acceptance of the National Letter of Intent or signed acceptance of the institution's written offer of admission and/or financial aid. (Graduation rates must be in hand to a prospect and to the prospect's parents 24 hours prior to signing the NLI or signing acceptance of the institution's written offer of admission and/or financial aid.)
Bylaw 13.4 Recruiting Materials
Bylaw 13.4.1
    (f) Pre-enrollment Information. Any necessary pre-enrollment information regarding orientation, conditioning, academics and practice activities may be sent to prospect, provided the prospect has signed a National Letter of Intent or has been officially accepted for enrollment by the member institution. (Only after the prospect has signed a NLI or has been officially accepted for enrollment at UMass can you send information regarding orientation, conditioning, academics and practice activities.) (l) Student-Athlete Handbook. One student-athlete handbook, describing the institution's athletics department policies governing the conduct of student-athletes, may be provided to a prospect during official and unofficial recruiting visits or may be mailed once the prospect has signed a National Letter of Intent or has been accepted for enrollment by the member institution. The handbook may contain only one color of printing throughout the publication, including the cover. (You may provide a prospect at anytime one student-athlete handbook describing the institution's athletics department policies governing the conduct of the student-athlete.)

Bylaw 13.1.3.3 Telephone Calls - Exceptions
    Bylaw 13.1.3.3.3 Letter-of-Intent Signing-Date Exception. Institutional staff members may make unlimited telephone calls to a prospect on the initial date for the signing of the National Letter of Intent and during the two days immediately following the initial signing date. (You are allowed one call per week plus unlimited calls to a prospect on the initial date for signing of the NLI and the two days immediately following.) Bylaw 13.1.3.3.2.1 Football Exception-Division I. Institutional staff members may make unlimited telephone calls to prospects during the period 48 hours prior to and 48 hours after 7 a.m. on the initial signing date for the National Letter of Intent. Bylaw 13.1.3.4 Telephone Calls Subsequent to National Letter of Intent Signing or Other Written Commitment. Subsequent to the calendar day on which a prospect signs a National Letter of Intent, there shall be no limit on the number of telephone calls by the institution with which the prospect has signed. For an institution not utilizing the National Letter of Intent in a particular sport, there shall be not limit on the number of telephone calls to a prospect, the prospect's relatives or legal guardian(s) by that institution subsequent to the calendar day in which the prospect signs acceptance of the institution's written offer of admission and/or financial aid. [Note: You may use your one telephone call for the week (Sunday through Saturday) in addition to the exceptions listed above.] (Once a prospect has signed a NLI, there is no limit on the number of telephone calls you make.)

Bylaw 13.10 Letter-of-Intent Programs, Financial Aid Agreements
    Bylaw 13.10.1 General Restrictions. A member institution may not participate in an institutional or conference athletics letter-of-intent program or issue an institutional or conference financial aid agreement that involves a signing date that precedes the initial regular (as opposed to early) signing date for the National Letter of Intent program in the same sport. (The NLI has certain signing dates for each sport and we can not participate in any institutional or conference signing periods for the NLI.) Bylaw 13.10.1.1 Mailing of Financial Aid Offer. An Institutional or Conference Financial Aid Form may be included in the normal mailing of the National Letter of Intent, but none of the forms enclosed in the mailing may be signed by the prospect prior to the initial signing date in that sport in the National Letter of Intent program. (You may mail a NLI & financial aid offer prior to the date of signing but the prospect cannot sign agreements until the correct sport signing date.) Bylaw 13.10.1.2.Offer of Aid Prior to Signing Date. An institution may indicate in writing to a prospect that an athletically related grant-in-aid will be offered by the institution; however, the institution may not permit the prospect to sign a form indicating his or her acceptance of such an award prior to the initial signing date in that sport in the National Letter of Intent program. (Along with the NLI agreement you may offer in writing to a prospect an athletic financial aid agreement but the prospect cannot sign the financial aid agreement until the correct sport signing date.)

Bylaw 13.11 Publicity
    Bylaw 13.11.2 Comments Prior to Signing. Prior to the signing of a prospect to a National Letter of Intent or an institution's written offer of admission and/or financial aid, a member institution may comment publicly only to the extent of confirming its recruitment of the prospect. The institution may not comment generally about the prospect's ability or the contribution that the prospect might make to the institution's team; further, the institution is precluded from commenting in any manner as to the likelihood of the prospect's signing with that institution. Violations of this bylaw do not affect a prospect's eligibility; however, the violation shall be considered an institutional violation. (Before the prospect has signed a NLI, you cannot comment on the prospect's ability or how the prospect will contribute to the team. The only comment you state about the prospect is that you are recruiting him/her.) Bylaw 13.11.8 Announcement of Signing. Publicity released by an institution concerning a prospect's commitment to attend the institution shall occur only after the prospect has signed a National letter of Intent or subsequent to the prospect's signed acceptance of the institution's written offer of admission and/or financial aid. Such communications shall be limited to those media forms normally used by the institution. Violations of this bylaw do not affect a prospect's eligibility; however, the violation shall be considered an institutional violation per 2.8.1. (Once a prospect has signed a NLI or signed a written offer of admission and/or financial aid agreement then publicity can be released by Virginia Tech Sports Information. Sports Information can comment only after the Compliance Office has confirmed that the prospect has a valid NLI agreement.) Bylaw 13.11.8.1 Media Outlets. Such communications shall be released only to those media outlets normally used by the institution and by the educational institutions currently and formerly attended by the prospect. (Communication releases on signed prospects can be made only by the normal media outlets used by our institution.) Bylaw 13.11.8.2 Press Conferences. Institutional press conferences, receptions, dinners and similar meetings held for the purpose of making such an announcement are expressly prohibited. (Institutional press conference or other events to announce signings are not allowed.) Bylaw 13.11.8.2.2 Independent Announcement by Prospect. Press conferences to announce a signing may be arranged independently by the prospect (or the prospect's family), provided there is no arrangement or involvement whatsoever by the institution or representatives of its athletics interests. (The institution cannot have any involvement in a prospect or the prospect's family signing announcements.) Bylaw 13.11.8.3 Staff Member Presence. Institutional staff members are expressly prohibited from personal contact with media representatives at the site of the signing or at any other prearranged site when a prospect accepts an offer made by the institution. This does not preclude the presence of bona fide media representatives who are employed on a part-time basis by the institution. (Institutional staff members are not permitted to have personal contact with media representatives at the site of the signing or any other prearranged site when a prospect accepts an offer.) Bylaw 13.11.8.4 Signings On Campus. An institution is responsible for signings on its campus (whether involving an individual or a group of prospects). Any contact by the media with prospects on campus during the time the prospect signs a National Letter of Intent or tender of financial aid shall be considered to be prima facie evidence of institutional involvement in arranging media involvement and shall be prohibited. (If a signing takes place on campus, no contact by the media on campus can occur.) Bylaw 13.11.8.5 Press-Release Content. The contents of a properly issued press release may be determined by the institution and may include comments by its coaching staff members about the abilities of the prospect. (Press release on signed prospect may include comments by it coaching staff and the prospect's abilities.)

Dead Period Surrounding National Letter of Intent
Monday through Thursday of the weeks that includes the fall or spring signing of the National Letter of Intent in the applicable sport.
Mail Charges for Prospect's to Return a Signed National Letter of Intent
You may enclose a self-addresses stamped envelope or pay for express mail charges to have a prospect return a signed National Letter of Intent to the institution.
Important Facts
 

Financial Aid Agreement
A National Letter of Intent is invalid if the prospect does not receive in writing at the time of signing an award for athletics financial aid. Mid-year junior college football transfers must receive an award for the remainder of the academic year.

Signatures
The National Letter of Intent must be signed and dated by the Director of Athletics before submitting the NLI to the prospect and parent/legal guardian for their signatures. The prospective student-athlete and his/her parent or legal guardian must sign the National Letter of Intent within 14 days of issuance. The date and time of the signing must also be completed on the form.
 
Signing Time Regulations
Forms cannot be signed by the prospect or parent/legal guardian prior to 7 a.m., (local time), on the signing date.
 
Institutional Filing Deadline
The National Letter of Intent must be filed with the ACC Conference by the institution named in the document within 21 days (includes weekends, holidays) after the date of final signature or it will be invalid. In that event, another NLI may be issued, if it is still within signing period. The compliance office will forward the NLI to the conference within the 21 days. 
 
Academic Credentials
Please have Academic Services evaluate the prospect's academic credentials at an early date. Encourage the signee to begin the process to be certified by the NCAA Clearinghouse.
 
Graduation Rate Report
A prospect and the prospect's parents MUST receive a copy of the institution's graduation rate data at least the day prior to a prospect's signed acceptance of the NLI or institution's offer of admission and/or financial aid.
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