Camp and Clinic Manual, part II

General Guidelines

Timing of the Camp or Clinic
Institutional camps or clinics may not be conducted during a dead period. [NCAA Bylaw 13.12.1.3]

A football camp or clinic may be conducted only during two periods of 15 consecutive days in the months of June and July or any calendar week that includes days of those months.  [NCAA Bylaw 13.12.1.1.3]

A basketball camp or clinic may only be conducted during the months of June, July, or August or any calendar week that includes days of those months.  [NCAA Bylaw 13.12.1.1.4]

Camps or clinics in sports other than football and basketball are not restricted by month or season.

Other than the prohibition on camps or clinics during dead periods, the interaction during camps or clinics between prospects and employed coaches is not subject to recruiting calendar restrictions. However, other coaches (not employed by the camp or clinic) wishing to attend as observers must comply with appropriate recruiting contact and evaluation periods. [NCAA Bylaw 13.12.1.3]

Attendees
In football camps or clinics, a senior prospect is not permitted to enroll, participate, or be employed. For purposes of this regulation, prep school students and junior college students are also considered “senior prospects.”  [NCAA Bylaw 13.12.1.2.1]

Camps or clinics in sports other than football must be open to all entrants (limited only by number, age, grade level and/or gender. [NCAA Bylaw 13.12.1.2]

Currently-enrolled student-athletes may not participate as campers in their institution’s camps or clinics. [NCAA Bylaw 17]

Awards
Prospects may receive awards from a sports camp/clinic with the understanding that the cost of such awards is included in the admissions fees charged to participants. [NCAA Bylaw 13.12.1.5.4]

Educational Session
All basketball camps or clinics must include an educational session in which participants are educated regarding NCAA initial-eligibility standards, and regulations related to gambling, agents, and drug use. [NCAA Bylaw 13.12.1.6]

Tryouts
It is not permissible to conduct any type of “tryout session” at which one or more prospects reveal, demonstrate, or display their athletic abilities. [NCAA Bylaw 13.11.1]

Equipment and Sales
No equipment or supplies purchased with state or university funds (e.g., sport operational budget, foundation account) may be used in the operation of a sports camp or clinic.

Camp Store
No items purchased with state or university funds may be sold at a camp store.

Use of Annual Leave When Conducting Camps/Clinics
Coaches, and other staff with faculty status, must use four hours of annual or compensatory leave for each day, Monday through Friday, a camp or clinic is held. Support staffs, who are employed by the university, must use the appropriate amount of annual or compensatory leave for any hours worked on camps during the 8:00 to 5:00 time period. Sport supervisor and the Coordinator of Human Resources for Athletics will review leave reports for accuracy.

Promotions

Each head coach or camp director is responsible for promoting his or her respective camp or clinic. Any printed or internet material promoting a camp, including advertisements, brochures, and handouts, must be approved by the Associate Director of Athletics for Compliance. All materials must meet NCAA and UMass guidelines for format, printing specifications, and content.

Pursuant to these guidelines, the following actions are PERMISSIBLE:

  • Using the name or picture of any student-athlete employed as a counselor to publicize or promote the summer sports camp, including the use of the student-athlete’s name or picture in camp brochures or other advertising. [NCAA Bylaw 12.5.1.6]
  • Placing advertisements for the camp or clinic in non-recruiting publications, such as a UMass game program, a local newspaper, or magazine. [NCAA Bylaw 13.12.1.4]
  • Placing advertisements in a recruiting publication/periodical (other than a high-school or two-year college game program) that includes a camp directory that meets the following requirements:
    1. The size (not to exceed one-half page) and format of such advertisements must be identical, and
    2. The camp directory must include multiple listings of camps on each page (i.e., at least two camp advertisements of the same size must appear on each page).
  • Distribution of sports camp or clinic brochures to prospects or high school coaches (other than competition involving prospects).

The following actions are NOT PERMISSIBLE:

  • Payment to a student-athlete for using his/her name or picture to advertise a camp or clinic.
  • Agreeing to advertise in a recruiting publication/periodical without obtaining permission to review the layout plan prior to publication.
  • Distribution of posters promoting a sports camp or clinic to prospects or high school coaches.
  • Distribution of camp or clinic brochures at a competition involving prospects. 

Camp Fees

Pursuant to NCAA legislation, the following actions are PERMISSIBLE:

  • Providing free or reduced admission fees based on an objective criteria not related to athletics ability posted in the camp brochure prior to the start of the camp (e.g. early-bird, online registration, multiple session, team discounts, etc.)
  • Providing free or reduced admission fees to participants who have not yet entered the ninth grade.

Pursuant to NCAA legislation, the following actions are NOT PERMISSIBLE:

  • Providing free or reduced admission fees not based on objective criteria unrelated to athletics ability to high school, prep school, or junior college athletics award winners. For the purposes of this regulation, “high school” includes the ninth-grade level, regardless of whether or not the ninth grade is part of a junior high school system. [NCAA Bylaw 13.12.1.5.1]
  • Permitting a representative of UMass Athletics Department interests (booster) to pay a prospect’s expenses to attend a camp or clinic. [NCAA Bylaw 13.12.1.5.2]

Financial Administration

Each head coach/camp director is responsible for the financial administration of his or her respective camp/clinic.  It is the expectation that all financial records be available for review by the compliance office promptly upon request.  Assistance with the financial administration of any camp or clinic is available at the request of the coach/camp director by contacting the Senior Associate Director of Athletics.

Camp Discounts and Refunds

 Discounts available to campers must be publicized and applied during the registration period, where possible. Team discounts refunded to high school coaches for distribution to their players following camp must be documented and itemized.  In those cases where key deposits are utilized, refunds must be "signed for" by each camper.

  • It is not permissible for any representative of UMass athletics interests (booster) to pay for a prospects expenses to attend a camp.

Employment of Student-Athletes

Each head coach or camp director is responsible for providing accurate student-athlete employment information with the Camp Approval Form and the Post-Camp Reporting.

Pursuant to NCAA legislation, please note the following guidelines regarding the employment of student-athletes:

Employability
For camps or clinics in sports other than football, an institution (or a staff member of its Athletics Department) may employ student-athletes to work as counselors, subject to the following conditions:

  • Involved student-athletes may not participate in any activities that constitute “organized practice activities” per NCAA regulations;  [NCAA Bylaw 17.1.1]
  • There are no limits on the number of student-athletes in a particular sport who may be employed. [NCAA Bylaws 17.__.7]

No member of the football team with eligibility remaining may be employed or otherwise participate in that institution’s football camp. [NCAA Bylaw 13.12.2.1.6]

Compensation
The student-athlete must perform duties that are of a general supervisory character, and any coaching or officiating assignments shall represent no more than one-half of the student-athlete’s work time. [NCAA Bylaw 13.12.2.1.1-(a)]

Compensation must be commensurate with the going rate for counselors of like teaching ability and experience, and may not be paid on the basis of the value that the student-athlete may have for the employer because of his/her athletics reputation. [NCAA Bylaw 13.12.2.1.1-(b)]

It is not permissible to compensate a student-athlete who only lectures or demonstrates. [NCAA Bylaw 13.12.2.1.1-(c)]

Reimbursement for Travel Expense/Transportation
A student-athlete may receive actual travel expenses (lodging/meals in transit, prepaid plane tickets, cash advances) only if such travel expenses are paid and procedures for reimbursement are used for all employees of the camp or clinic. [NCAA Bylaw 13.12.2.1.2]

Actual transportation from an institution’s coach or representative of its athletics interests (booster) may be provided only if travel expenses are paid for all employees. [NCAA Bylaw 13.12.2.1.1.4]

Comments