Camp and Clinic Manual

Bylaw 13.12 - All Camp and Clinic Policies and Procedures meet NAAC standards, established 10-4-2012.
Athletic Department Staff Responsibilities

Ryan Bamford, Director of Athletics
Grants final approval for all institutional policies and procedures regarding camps/clinics.

Rob Peterson,  Associate Director of Athletics for Business and Administration
Reviews and monitors insurance documentation and student-athlete compensation.

Provides assistance for the financial administration of a camp or clinic at the request of the camp or clinic director.

Grants approval for camps/clinics conducted in all sports.

Kim Callicoatte, Associate Director of Athletics for Compliance
Coordinates development of the UMass Camps and Clinics Manual.

Monitors compliance with NCAA recruiting and extra benefit regulations.

Reviews payment to camp employees and provision of discounts to campers.

Reviews and approves all brochures and advertising related to camps/clinics.

Implements educational and procedural efforts to reduce the risk of potential NCAA violations involved with the conduct and administration of camps/clinics.

Grants approval for camps/clinics in all sports.

Jeff Smith, Associate Director of Athletics for Sports Medicine

Reviews and approves use of sports medicine personnel, which are required for all camps and clinics.

Grants approval for camps/clinics in all sports.

Dan Markowski, Associate Director of Athletics for Facilities
Assists with scheduling, reserving, and servicing necessary facilities.

Grants approval for camps/clinics in all sports.


Sports camps and clinics provide opportunities for residents of the community, state, and region to take part in non-credit offerings in activities related to competitive sports. These camps and clinics allow individuals of designated ages to learn skills and strategies and engage in competitive experiences.

This manual is designed to help camp directors better understand current NCAA legislation, as well as ensure that their camps and clinics operate in compliance with NCAA regulations and Athletics Department policies and procedures.

The UMass Sport Program Activity Approval Form is the cornerstone of the camp administration program. No camp or clinic may be conducted by any UMass employee until this form is completed and signed by the appropriate parties.

This procedure contains important definitions, guidelines, and regulations concerning key camp/clinic components:

  • camp operation
  • promotion
  • financial administration
  • fees
  • insurance

Coaches having questions regarding the approval of a planned camp or clinic should direct those questions to their sport supervisor. Questions regarding the application of NCAA regulations to a camp or clinic should be directed to the Associate Director of Athletics for Compliance. Questions regarding the financial administration of a camp or clinic should be directed to the Associate Director of Athletics for Business and Administration.


A Sports Camp or Clinic is one that:

  • Places a special emphasis on a particular sport or sports and provides specialized instruction, practice, or competition
  • Involves activities designed to improve overall skills and general knowledge in the sport, or
  • Offers a diversified experience without emphasis on instruction, practice, or competition in a particular sport [NCAA Bylaw]

An Institutional Camp or Clinic is any camp or clinic, in which prospective student-athletes participate, that is owned or operated by UMass or an employee of the UMass Athletics Department. The location of an institutional camp may be either on- or off-campus. [NCAA Bylaw]

A Prospective Student-Athlete (“prospect”) is a student who has started classes for the ninth grade (or seventh grade for Men’s Basketball). In addition, a student who has not started classes for the ninth grade (or seventh grade for Men’s Basketball) becomes a prospective student-athlete if the institution provides such an individual (or the individual’s relatives or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally. [NCAA Bylaw 13.02.11 and]

 Go to Camp Manual, Part II