Event Management

 Quick Download
 Notice of Race  Standard Sailing Instructions

These pages are intended to assist anyone tasked with running a Team Racing Event. We strongly recommend talking to someone who has done so beforehand. Currently the experts are Keith and Jo Sammons see https://www.ksail.co.uk/
At the end of your event, please have a think and write your thoughts for the next person in line.

Well before the event Check
  • Have you got a reasonable budget?
  • Have you decided how many teams can take part and how many boats you will need? 
    Read about Schedules  Look at this Checklist
  • Have you got your event in the Calendar?
    This includes the local club, UKTRA, as well as BUSA, BSDRA or NSSA.
  • Have you arranged for Umpires?
    Use RYA Directory or ask around - UKTRA may be able to help 
  • How will you publicise the event? 
    A Notice of Race is required by the racing rules and should accompany any publicity.
    This is the contract between you and the people coming to your event
  • What will your Sailing Instructions say These define the way the event will run. UKTRA Standard Sailing Instructions are designed so that they can be printed out easily. You will need to have the Notice of Race and first 6 pages of the standard SI's printed out and posted for competitors to see.
    Don't forget to modify Addendum B - but this can be done with a pen after printing!
    Please respect this format and do not fiddle with them (other than to add your event name and date).
  • Have you got all the equipment needed? Is it adequately insured? READ THIS 
  • Have you got enough volunteers? 

Checklist at the event
1. Have you got mobile numbers for everyone?
2. Have you got enough spare equipment?
    Cotterpins, splitrings, shackles and tiller extensions are useful afloat.
3. Have you got all the paperwork, recording sheets etc.

Schedules are thanks to Bruce and Amanda Hebbert, Jo Lucas and Ralph Tingle. Richard Thompson has co-ordinated work on NOR and SI's. Marin Smethers co-ordinated the Handbook.

The following files may be of assistance:-

SelectionFile type iconFile nameDescriptionSizeRevisionTimeUser
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Team Racing Event Management Handbook  6038k v. 1 Oct 4, 2010, 6:16 AM UK Team Racing Assn - Sailboat Team Racing
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Guidance on the process to be followed in order to obtain redress and forms for use by race committees. See also ResailRed/Green below which is is guidance on the sort of breakdown which may be eligible for resail if the procedures are followed  42k v. 1 Nov 6, 2012, 7:52 AM UK Team Racing Assn - Sailboat Team Racing
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An overview of the Hebbert Lucas System for running a team racing event  25k v. 1 Oct 8, 2010, 7:12 AM UK Team Racing Assn - Sailboat Team Racing
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A check list for organisers of Team Racing Events  100k v. 1 Oct 4, 2010, 6:19 AM UK Team Racing Assn - Sailboat Team Racing
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Excel Spread sheet allowing you to calculate the time needed for an event  35k v. 1 Oct 4, 2010, 6:31 AM UK Team Racing Assn - Sailboat Team Racing
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A Recording Sheet for use on the Finish Boat.  44k v. 1 Mar 10, 2011, 2:44 AM UK Team Racing Assn - Sailboat Team Racing
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Guidance on what may be considered a breakdown eligible for re-sail and what may be consedered to have been within the control of the crew.  56k v. 2 Nov 6, 2012, 7:53 AM UK Team Racing Assn - Sailboat Team Racing
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Comments on the Swiss League by Bill Brockbank  55k v. 1 Oct 4, 2010, 6:21 AM UK Team Racing Assn - Sailboat Team Racing
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Various combinations of leagues and a different layout for entering results   408k v. 1 Oct 4, 2010, 6:51 AM UK Team Racing Assn - Sailboat Team Racing
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Schedule and results calculator combined for 4-8 Teams in 1 league  160k v. 1 Oct 4, 2010, 6:45 AM UK Team Racing Assn - Sailboat Team Racing
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A Standard Notice of Race for a Team Racing Event  74k v. 1 Dec 11, 2012, 6:17 AM UK Team Racing Assn - Sailboat Team Racing
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Simple scoring spreadsheet  43k v. 1 Oct 4, 2010, 6:37 AM UK Team Racing Assn - Sailboat Team Racing
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Simple Schedule in Exel form (tabs contain the different schedules)   66k v. 2 Oct 11, 2010, 3:52 PM UK Team Racing Assn - Sailboat Team Racing
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Simple Schedule for 6-18 Teams using two flights of boats in two leagues.   158k v. 1 Oct 4, 2010, 6:48 AM UK Team Racing Assn - Sailboat Team Racing
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Simple Schedules for three Leagues and three flights of boats - (9-18 Teams)   115k v. 1 Oct 4, 2010, 6:53 AM UK Team Racing Assn - Sailboat Team Racing
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