NOTES OF A MEETING OF THE TYTHERTON VILLAGE HALL DEVELOPMENT GROUP HELD ON FRIDAY 21st MARCH 2014

Present:               Nic Pillow (NP)

Mary Ann Bailey (MAB)

William Bailey (WB)

Chris Laurence (CJL)

Sheila Laurence (SAL)

 

Chair

Apologies:           John Hayter (JH)

Rebecca Matthews (RM)

Kim Stuckey (KS)

 

 

 

 

Action

1.                   Spring Ball: 

a.       The number of bookings was reviewed but numbers were unclear.  It was thought 7 tables of 8 had been filled which made the event viable.  Everyone was to chase all possible attendees.

b.      In future there should be a space on the booking form for those who could not attend to give a donation including the Gift Aid statement.

c.       Raffle prizes included a Foxham Inn voucher, Olympiad tickets, a Centre Stage voucher, a lamp, champagne and some honey.  It was possible that additional prizes would be provided.

d.      It was agreed that JH should be asked to be Master of Ceremonies.  NP would give a brief (<5 minutes) resumé of the reasons for the ball.

 

 

 

All

 

 

CJL

 

 

SAL

 

JH

NP

2.                   Barn Dance 21st June:  It was confirmed that the meal would be a high quality ploughman’s.  Safety was discussed and it was agreed to ring the village green with sheep hurdles.  MAB and WB would ensure enough were available.  Floodlighting at the crossing to the village hall would also be provided.

 

MAB

WB

CJL

3.                   Sunday lunch 22nd June:  Bremhill had declined to organise the lunch.  It was agreed to go ahead with a bought-in curry but that there would be no pressure to buy tickets as it would be simply a social event and cover its cost.  NP would get some costs.

 

 

NP

4.                   Fundraising:  KS’s paper from Dropbox was noted.  It was agreed that the lowest level should be £5 per month and that options should be £5/10/20/other per month and that there should be no recognised levels externally.  All donors would be recognised on a plaque or similar in the new building although there should also be some ‘carrot’ for those who contributed more.  It was noted that a Direct Debit facility would probably be required and CJL would investigate this once he was Treasurer.

 

 

 

KS

CJL

5.                   Architects: 

a.       Two architects had visited, been briefed and seen the site.  Hugh Conway Morris had provided a sketch which was imaginative.  Nothing had been heard from Neil Pollard and CJL would send him a reminder.

b.      NP had spoken to George Batterham and he had said he would provide some ideas.  It was agreed that MAB would also approach William Drury as he lived in the village.  CJL would send her the specification that the other architects had been given.

 

 

 

 

CJL

 

NP

MAB

CJL

6.                   Site: 

a.       NP had spoken to Christine Crisp who said that planners had been busy with an appeal but would provide an answer soon.

b.      NP had spoken again to the neighbour who seemed less averse than before.  He would write an evaluation of alternative sites in the same field.

c.       NP had spoken to Strutt and Parker to clarify the potential site.  He would continue to liaise with them.

 

 

 

 

 

NP

 

 

NP

7.                   Lease:  The lease was complete and CJL had a copy.  WB was thanked for influencing the farm solicitors to keep their costs down and CJL for doing the legwork.

 

8.                   Date of next meeting:  the next meeting would be on 17th April in the village hall at 20.00.