NOTES OF A MEETING OF THE TYTHERTON VILLAGE HALL DEVELOPMENT GROUP HELD ON MONDAY 21ST APRIL 2014

Present:               Nic Pillow (NP)

Mary Ann Bailey (MAB)

Chris Laurence (CJL)

Sheila Laurence (SAL)

Kim Stuckey (KS)

Apologies:           John Hayter (JH)

Chair

 

Action

1.                   Notes of last meeting had been circulated and were on Dropbox.

 

2.                   NP said he had met JH separately to discuss the business plan as he had been unable to attend this meeting.

 

3.                   Spring Ball: 

SAL said that expenditure had been £1690, tickets sales £2120 and raffle £340 giving a profit of £810.  SAL was thanked for all her hard work to create a very pleasant and productive evening.

In addition to the financial benefit the ball had generated a lot of interest in the project and there would probably be some donations as a result.  This would raise the profile of the project.

It was agreed to consider another Ball, probably in the autumn of 2015 to avoid any clash with Easter, half terms and harvesting.

 

4.                   Architects:

The display of plans at the Ball had provoked significant comment with the majority in favour of the Manifest design.  CJL commented that it would not be easy to build whereas both other designs would require standard building techniques.  It was agreed that all the designs were only at concept stage and much work was required to look at detail.

It was agreed that NP would present all three designs to the committee on 25th April and at the AGM on 1st May.

 

 

 

 

 

 

 

NP

5.                   Fundraising:

KS was thanked for his draft scheme.  It was agreed that the minimum regular donation should be £5 per month.  It was also agreed that any regular donor should have inclusive village hall membership.  It was not thought necessary to have any other ‘carrot’ for major donors and no graduated scheme such as gold/silver/bronze.  Other regular donations should be £10/£25/other.  It was agreed that we should ask for lump sum donations before trying to recruit regular donors.  KS would revise the scheme for the next meeting.

 

 

 

 

 

 

KS

6.                   Progression:

Once NP had presented the concept designs to the meetings on 25th April and 1st May it was agreed that each architect should be interviewed and that the whole committee would be invited to do so.  This was agreed to be essential to keep everyone involved.

The briefing at both meetings should include:

a.       Establishment of the charity; (CJL)

b.      Assignment of the existing lease; (CJL)

c.       Site selection; (NP)

d.      Breakdown of income; (NP)

e.      Architect selection process; (NP)

f.        Future and terms of reference of the development committee. (NP)

It was suggested that it might be advantageous to have a separate events committee.

 

 

 

 

 

 

 

 

 

 

CJL

 

 

 

NP

7.                   Date of next meeting:  It was agreed to set a date after the AGM to invite architects for interview.