Approved by The Wildlife Society, March 14, 1997
(Revised: September 30, 2002)
ARTICLE I. NAME, SCOPE, AND AFFILIATION
- Section 1. NAME — The name of this organization shall be the Biometrics Working Group of The Wildlife Society, hereinafter referred to as the Working Group.
- Section 2. SCOPE — This Working Group shall have as its scope of organization the study and transfer of information relative to development and application of biometrical methods appropriate for use in the research and management of wildlife resources.
- Section 3. AFFILIATION — The Biometrics Working Group shall conform to Bylaws, Code of Ethics, goals, objectives, policies and positions adopted by The Wildlife Society, Inc. (Hereinafter, The Wildlife Society, Inc. may be referred to as The Wildlife Society or the Society.)
ARTICLE II. GOALS AND OBJECTIVES
ARTICLE III. MEMBERSHIP
- Section 1. MEMBER — Membership in the Biometrics Working Group shall be available to any member of The Wildlife Society with an interest in development and application of biometrical methods appropriate for use in the research and management of wildlife resources. Working Group membership shall be available only to members of The Wildlife Society.
- Section 2. CHARTER MEMBER — Members in good standing on the membership rolls as of December 31, 1997 shall be considered charter members.
- Section 3. DUES — Annual dues shall be payable by each Working Group member to The Wildlife Society headquarters no later than January 1. Annual dues shall not be less than $5.00 per year and may be increased by majority vote of the Working Group members. Members who have not paid their Society dues shall lose their membership in the Working Group. The Society shall retain a minimum of $1.00 of the dues of each Working Group member to partially defray expenses associated with collecting dues, maintaining membership lists, providing mailing labels, and other administrative assistance. The remaining portion of each Working Group member's dues shall be distributed to the Working Group.
ARTICLE IV. ELECTIONS, OFFICERS, AND EXECUTIVE BOARD
- Section 1. NOMINATIONS — The three-member Nominating and Elections Committee shall nominate a slate of two candidates for each of the elective positions, namely: Chair-elect, Secretary, Treasurer, and four additional Board Members, from the Working Group membership. When no duly elected Chair-elect exists to assume the position of Chair, two candidates for Chair also shall be nominated. Board Members will be elected at-large.
- CLAUSE A. Nominees must consent to becoming a candidate.
- CLAUSE B. The slate of nominees shall be submitted to the membership at least 30 days prior to the election.
- CLAUSE C. Additional nominees may be added to the slate prepared by the Nominating and Elections Committee upon the signed support of six or more members, provided that Clause A is followed.
- CLAUSE D. A member shall not be a nominee for more than one elective position at a time and may serve in only one position at a time.
- CLAUSE E. For elective positions other than the successional positions of Chair-elect, Chair, and Past Chair, a member may be elected for up to two consecutive terms in the same elective position.
- Section 2. BALLOTING — Balloting shall occur by mail or an Internet website. Completed ballots shall be received from the members and counted by the Nominating and Elections Committee. For ballot counting purposes, the Working Group Chair shall appoint a replacement for any member of the Nominating and Elections Committee who has been nominated for an elective position.
- CLAUSE A. Members in arrears shall forfeit their rights to vote during the period of their delinquency.
- CLAUSE B. The candidate receiving the largest number of votes on the written ballot shall be declared elected.
- Section 3. OFFICERS — Officers of the Biometrics Working Group shall consist of a Chair, Chair-elect, Secretary, Treasurer, and immediate Past Chair. Their duties are:
- CLAUSE A. CHAIR — The Chair shall have general supervisory responsibility for the Executive Board; shall preside at all meetings of the Executive Board and membership; shall appoint, with the advice of the Executive Board, chairs of all standing and special committees; and shall be an ex officio member of all committees, except the Nominating and Elections Committee. The Chair may represent the Working Group or appoint alternate representatives to other Working Group, Chapter, Section, or Society boards, committees, or meetings, including The Wildlife Society Council. The Chair shall be responsible for submitting an annual report of the Working Group's activity to the Society. Upon completion of a full term as Chair, the Chair succeeds to the position of immediate Past Chair.
- CLAUSE B. CHAIR-ELECT — The Chair-elect shall assume the duties of the Chair in the absence of the Chair or upon the inability of the Chair to serve, and shall perform any duties assigned by the Chair. The Chair-elect shall chair the Newsletter Committee (Article VII, Section 2, Clause D). In the event the Chair-elect cannot serve in the Chair's absence, the Executive Board shall appoint a Chair, pro tempore. Upon completion of a full term as Chair-elect, the Chair-elect succeeds to the position of Chair.
- CLAUSE C. PAST CHAIR — The immediate Past Chair shall perform any duties assigned by the Chair.
- CLAUSE D. SECRETARY — The Secretary shall be responsible for maintaining the files and records (Article VI, Section 4) of the Working Group. Duties shall include recording the minutes of all membership and Executive Board meetings and issuing copies of the minutes to the Executive Board, members, and Society. The Secretary shall bring a copy of the charter to all Executive Board and membership meetings.
- CLAUSE E. TREASURER — The Treasurer shall be responsible for the funds of the Working Group. Duties shall include the receipt and disbursement of funds; preparing and submitting an annual fiscal-year (Article VI, Section 2, Clause D) financial report to the Executive Board, members, and Society; and preparing an annual budget for approval by the Executive Board.
- Section 4. BOARD MEMBERS — The 4 Board Members shall serve as respective chairs of the Advisory Committee (Article VII, Section 2, Clause E), Audit Committee (Article VII, Section 2, Clause F), Membership Committee (Article VII, Section 2, Clause B), and, when it exists, Technical Session Committee (Article VII, Section 2, Clause C). They shall provide the editor of the Working Group newsletter with news and items of interest from their Committees and shall help to recruit new members. Board Members shall perform any other duties assigned by the Chair.
- Section 5. EXECUTIVE BOARD — The Executive Board shall act as the governing body for the Working Group and shall be made up of the above named officers and Board Members.
- Section 6. TERM OF OFFICE — With the exception of the secretary and treasure, the officers and Board Members serve for one year; are inducted at the Annual Meeting; assume office immediately following the Annual Meeting; and, unless reelected, terminate their duties at the conclusion of the following Annual Meeting, or at such time as their successors are elected and installed. The terms for secretary and treasurer are 2-yr terms, with each elected in alternate years, staggered over a 3-year period.
- Section 7. VACANCIES — If the office of the Chair is vacated for any reason, the Chair-Elect shall assume the duties of Chair for the balance of the unexpired term of the Chair. All other vacancies in any unexpired term of an elective office shall be filled through appointment by the Executive Board, although an appointed Chair-elect shall serve only until the next scheduled Working Group election when the membership shall elect the next Chair. All appointees shall conform to the criteria for nominees found in Article IV, Section 1, Clause A, D, and E.
ARTICLE V. MEETINGS
- Section 1. MEMBERSHIP MEETINGS — Membership meetings shall be held at such times and places as determined and published by the Executive Board.
- CLAUSE A. ANNUAL MEETING — The membership meeting held in conjunction with the Society's Annual Meeting shall be known as the Annual Meeting of the Working Group and shall be for the purposes of electing and/or inducting officers, receiving reports of officers and committees, and for any other business that may arise.
- CLAUSE B. DUE NOTICE — Members must be notified at least 30 days prior to meetings.
- CLAUSE C. QUORUM — Quorum for meetings shall be 10 percent of the membership or 10 members in good standing, whichever is less.
- CLAUSE D. MEETING RULES — Order of business and parliamentary procedures at meetings shall follow Robert's Rules of Order, latest revision.
- CLAUSE E. CHARTER — The Working Group charter shall be available for inspection during every meeting.
- Section 2. EXECUTIVE BOARD MEETINGS — Executive Board meetings shall be held at such times and places as determined and published by the Executive Board.
- CLAUSE A. FREQUENCY — The Executive Board shall meet at least once a year, generally in conjunction with the Annual Meeting of the Working Group, and as many additional times as necessary to conduct the business of the Working Group.
- CLAUSE B. DUE NOTICE — Members of the Executive Board must be notified at least 30 days prior to meetings.
- CLAUSE C. QUORUM — Quorum for meetings of the Executive Board shall be 5 members of the Executive Board.
- CLAUSE D. MEETING RULES — Order of business and parliamentary procedures at meetings shall follow Robert's Rules of Order, latest revision.
- CLAUSE E. CHARTER — The Working Group charter shall be available for inspection during all Executive Board meetings.
- CLAUSE F. ATTENDANCE — Members are encouraged to attend Executive Board meetings, but they may not vote at such meetings.
ARTICLE VI. MANAGEMENT AND FINANCES
- Section 1. EXECUTIVE BOARD — The Executive Board (Article IV, Section 5) shall govern the Working Group. The Executive Board shall conduct its affairs in conformance with the provisions of this charter, and the Bylaws of the Society. The Board is authorized to act for the Working Group between membership meetings and shall report its interim actions to the members at each succeeding membership meeting or more frequently through other communications. Any action of the Executive Board may be overridden by a two-thirds vote of the members attending a membership meeting.
- Section 2. FINANCES — Funds of the Working Group shall be under the supervision of the Executive Board and shall be handled by the Treasurer. The financial records of the Working Group shall be periodically examined by the Audit Committee (Article VII, Section 2, Clause F).
- CLAUSE A. LIABILITY — The Treasurer need not be bonded.
- CLAUSE B. SOURCE OF FUNDS — Funds shall be derived from dues, meeting fees, special activities, contributions, and other sources.
- CLAUSE C. HANDLING OF FUNDS — Funds shall be placed in a federally-insured bank or savings and loan association, or other money management institution/instrument approved by the Executive Board.
- CLAUSE D. FISCAL YEAR — The Working Group operating and fiscal year shall begin January 1.
- Section 3. REPORTS — Within 21 days of an election or other official action of the Working Group, the Secretary shall report such action to the Society's headquarters. The following annual reports also shall be submitted to the Society: activity (Article IV, Section 3, Clause A) and calendar-year financial (Article IV, Section 3, Clause E).
- Section 4. FILES — The Working Group shall maintain files containing: Bylaws of The Wildlife Society, Charter of the Biometrics Working Group, minutes of all meetings of the membership and of the Executive Board, financial statements and records, correspondence pertinent to Working Group affairs, all committee reports, lists of charter members, and all other material designated as pertinent by the Executive Board.
ARTICLE VII. COMMITTEES
Section 1. APPOINTMENTS — The Working Group Chair shall appoint chairs for all standing committees not covered by this charter and all special committees. Committee chairs shall complete their committees with the assistance of the Working Group Chair.
Section 2. STANDING COMMITTEES — The following standing committees shall be appointed and shall have the following duties:
NOMINATING AND ELECTIONS — See Article IV
, Section 1.
CLAUSE B. MEMBERSHIP — This committee shall work to promote membership in the Working Group to all members of the Society and other wildlife professionals interested in development and application of biometrical methods appropriate for use in the research and management of wildlife resources. The committee chair will also be responsible for soliciting nominations and, in conjunction with the committee, select students for travel grants to the TWS annual conference.
CLAUSE C. TECHNICAL SESSION — When desired by the Executive Board, this committee shall be appointed to submit a proposal to the Society's Annual Meeting Program Committee and, if approved, develop a technical session, workshop or other activity in the area of biometrics for the Society's Annual Meeting. This optional committee may also be appointed by the Executive Board to develop and conduct other workshops, conferences, or meetings concerning the application of biometrical methods appropriate for use in the research and management of wildlife resources.
CLAUSE D. NEWSLETTER — This committee shall facilitate communication among the Working Group's membership through a newsletter, meeting announcements, computer bulletin boards, electronic mail, or other means. This committee also may provide information to journalists, government officials, other organizations, and the general public in the area of development and application of biometrical methods appropriate for use in the research and management of wildlife resources, in general, and the Working Group's activities, in particular.
CLAUSE E. ADVISORY — This committee shall assist in policy decisions for the Biometrics Working Group, and will assist the Chair in identifying members for special committees. Technical reviews, resolutions and policy statements must be approved by the Advisory Committee before being forwarded to The Wildlife Society.
CLAUSE F. AUDIT — This committee shall review the financial records and support documents maintained by the Treasurer at least annually to ensure that the Working Group's funds are being managed in a fiscally responsible manner and to make recommendations for procedural changes to the Executive Board, when appropriate.
Section 3. SPECIAL COMMITTEES — The Working Group Chair shall appoint any special committees necessary to accomplish the Working Group's goals and objectives.
Section 4. REPORTS — All committee chairs shall submit a written summary of committee activities to the Working Group Chair and Secretary before the close of each annual meeting of the Working Group.
Section 5. ACCOUNTABILITY — All committees shall be accountable to the Executive Board and under general supervision of the Working Group Chair.
Section 6. TENURE — All committees shall serve until new committees are appointed in their stead or until the duties assigned to the committee have been discharged.
ARTICLE VIII. TECHNICAL REVIEWS, POSITION STATEMENTS, AND RESOLUTIONS
- Section 1. GUIDELINES — At the request of the Society Council, the Working Group may develop draft technical reviews and draft position statements on issues within the area of biometrics for approval by the Society Council as the official position of The Wildlife Society.
After consultation with the Society, the Working Group also may initiate draft technical reviews and draft position statements on issues within the area of biometrics for approval by the Society Council as the official position of The Wildlife Society.
The Working Group may develop resolutions on issues within the area of biometrics for issuance as the official policy of the Working Group when: 1) the content of the resolution falls within established policy of the Society, or 2) in the absence of existing policy of the Society.
The Working Group shall consult with The Wildlife Society before issuing resolutions to ensure that they are not in conflict with Society policy.
A copy of all Working Group resolutions shall be sent to The Wildlife Society within 21 days of approval by the Working Group. All draft technical reviews, draft position statements, and resolutions shall follow the Society's "Guidelines for Wildlife Policy Activities."
- Section 2. PROCEDURES — Proposed technical reviews, position statements, and resolutions may be drafted by a special committee or individual member for consideration by the Advisory Committee and the Executive Board. If approved by the Advisory Committee and then the Board, the item is then submitted to the membership for a vote.
Approval by two-thirds of the membership voting is required before a technical review or position statement may be forwarded to the Society Council for approval as the official position of The Wildlife Society. Approval by a majority of the membership voting is required before a resolution may be issued as official policy of the Working Group.
ARTICLE IX. DISSOLUTION
- Section 1. STANDARDS TO CONTINUE — The Working Group must continue to demonstrate its viability to the Society's Council by meeting the following requirements: 1) filing the required annual reports (Article VI, Section 3), 2) maintaining at least 50 members, and 3) fulfilling the purposes of this charter.
- Section 2. DISSOLUTION — The Society Council may dissolve the Working Group if it finds the Working Group is unable to meet the standards established in Section 1 of the Article.
Upon dissolution of the Biometrics Working Group, its Executive Board shall transfer all assets, accrued income, and other properties to The Wildlife Society. Said assets shall be held by the Society for five years from the date of dissolution for possible redistribution to another Working Group that may form to replace it. If another Working Group concerning the development and application of biometrical methods appropriate for use in the research and management of wildlife resources is not established within the five-year period, the Society may use or distribute all assets, accrued income, and other properties in any manner consistent with Society bylaws.
ARTICLE X. AMENDMENT TO CHARTER
- Section 1. PROCEDURE — This charter may be altered or amended by a majority of the Working Group members voting by mail or Internet website ballot, or at any membership meeting provided due notice of the proposed changes (Article V, Section 1, Clause B) has been provided. A member who will be absent from the meeting may file a signed absentee ballot with the Secretary prior to the scheduled time for counting ballots.
- Section 2. CONFORMANCE — No amendment to this charter shall be enacted that results in a conflict with The Wildlife Society Bylaws. Amendments to this charter that are approved by the Working Group's membership, as defined in Section 1 of this Article, do not become effective until approved by the Society.
¹ Incorporated in 1948 under the laws of the District of Columbia.