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Club Constitution & Rules

Trowbridge Camera Club
Founded 1942

Constitution and Competition Rules
Revised February 2017

1. The name of the Club shall be Trowbridge Camera Club.
2. The object of the Club shall be the advancement of photography in all its aspects.
3. The officers of the Club shall be a President one or more Vice-Presidents, a Chairman, Vice-Chairman, Secretary, Treasurer, Programme Secretary, Print Secretary and Projection Secretary.
4. The management of the Club shall be invested in a Committee which shall consist of the Chairman, Vice-Chairman, Secretary, Treasurer, Programme Secretary, Print Secretary, Projection Secretary and up to five members elected at the Annual General Meeting. The Committee shall have power to fill any vacancy in their body which may occur between Annual General Meetings (in future referred to as AGM’s) and such member/s appointed shall hold office until the next AGM. 
5. The Committee shall meet for the transaction of business as often as they decide but not less than four times each year. Five members shall form a quorum. A special Committee meeting shall be called by order of the Chairman or by the request of two Committee members. The Committee shall have the power to co-opt additional members as they deem fit.
The Officers and members of the Committee shall retire annually and shall be eligible for re-election.
All elections may be by ballot or show of hands of the members present at the A.G.M. No member shall be eligible for the election of Treasurer until he/she has been a Full Member for one calendar year.
Each nomination of candidates for election shall be signed by two other members and shall be sent to the Secretary to arrive at least seven clear days before the date of the A.G.M. If less than the required numbers of nominations are received the A.G.M may, by resolution, accept nominations by proposition at that meeting. Any member nominated for the position of an Officer, as per Rule 3, who is not elected, shall be regarded as nominated for election to the Committee.
6. The Secretary shall convene all meetings of the club and shall keep a record of all business transacted. He/she shall conduct the correspondence of the Club, keep a list of members and shall submit a report to the A.G.M.
7. The funds of the Club shall be applied solely to its stated object. All club monies shall be paid to the Treasurer who shall keep a record of all monetary transactions and present a financial statement to the A.G.M. This statement shall be audited by a person appointed for the purpose by the Committee. All monetary transactions requiring authority shall be signed by the Treasurer and one of two authorized Officers. The financial year will end on 31st December. Officers of the Club shall not receive payment either direct or indirect for their services or for anything except legitimate expenses incurred in their duties.
8. The A.G.M. shall be held within four weeks of the end of the financial year on the date to be decided by the Committee. A Special A.G.M. shall be summoned by motion of the Committee or on the written application of not less than six Full Members of the club. Seven clear days’ notice of such an A.G.M. or Special A.G.M. shall be given to Full Members by the Secretary.
9. Ordinary meetings of the Club shall be held weekly or at any other time decided by the Committee. Each member shall have the right to introduce one visitor at an ordinary meeting provided that such a visitor shall not attend on more than two occasions during one season, i.e. Winter or Summer season.
10. Membership of the Club shall consist of Full Members aged 18 years of age and over. Persons desiring to join the club shall be duly approved by the Committee, who reserve the right to refuse membership should they deem it desirable. Accepted members shall be required to pay the appropriate subscription within four weeks after the first visit.
11. Every member shall pay an annual subscription as determined at the previous AGM, such subscriptions being due on 1st Thursday in Sept. Membership shall be valid until 31st Aug. of the ensuing year. Any existing member who has not paid their subscription within four weeks following the due date shall cease to be a member of the Club. Persons joining after the 1st Thursday shall pay a pro rata subscription.
12. In the light of the PAGB Guidelines on young people attending camera clubs, Trowbridge Camera Club is for adults only.
13. Removed.
14. The Committee shall have the power to terminate the membership of any member but such member shall have the right to appear before a meeting of the Committee.
15. Any member wishing to resign from the club shall give notice to the Secretary, pay any subscription due and return any property of the club.
16. These Rules shall not be altered except at an A.G.M. or a Special A.G.M. convened for that purpose. Proposed alterations shall be notified to all Full Members at least six weeks before the meeting. Any subsequent amendments proposed should be submitted to the Secretary, in writing, at least four weeks before the meeting and any motion must be carried by a majority vote of members present. Any member desiring to propose an alteration to the Rules shall give eight weeks written notice of their proposal to the Secretary.
17. In the event of dissolution of the Club. The club may be dissolved only by consent of three-fourths of the members present at a Special General Meeting called for that purpose. Such a meeting shall appoint a Liquidator and decide on the disposal of all club funds and assets.
18. Any matter not covered by these Rules shall be dealt with by the Committee.

Competition Rules

Members enter competitions under Group “A” or Group “B”.

Group A comprises pre-existing members of the group; new members with photographic distinctions; other new members who wish to join Group A; multiple end of year competition winners from Group B the previous Club year.

There will be no compulsory movement between Groups A and B with the exception of multiple end-of-year competition winners in Group B the previous Club year.

Winners of a single Trophy in Group B are not required to move into Group A but they may do so if they choose.

Group B members comprise new club members who do not automatically go into Group A plus those who remain in Group B from the previous year.

Competition secretaries may suggest Group B members move to A Group the following year if deemed to have done well but not won a competition.

All competitions are open to all Full Members.

Winning Group A members receive the appropriate trophies.

Group B members who have not entered any other designated competition may enter the Dicks Trophy. However, if there are no Group B members who qualify then at the committee’s discretion the trophy could be opened up to all in Group B.

Entries must be the competitor’s own work but may be commercially printed.

In all competitions members may only enter images that are less than 3 years old.

Members are allowed to enter TWO Mono and TWO Colour into each point scoring Competition. All images to be marked 1st to 4th choice as entries will be limited to 80 on the night. 4th choice will be excluded, starting with A Group then B Group, then 3rdchoice A Group, then B Group to ensure that there are no more that approximately 80 entries, the final number being the decision of the Competition Secretary.

Digital Projections submitted should be 8bit JPEG, in RGB Mode, sRGB Colour Space, 72dpi and max file size of 1Mb.
Maximum 1400 x 1050 pixels Landscape. Max height of portrait to be 1050 pixels.

All images entered will have author’s consent to be used in external competitions the following year if required unless opted out.
All images MUST be titled:
Title_Membership No._Group_Mono/Colour_Preference 1, 2, 3 or 4.
Save in a folder with the competition Number.
Should conform to the named subject.
Names or initials should not be visible.
Submit to Comp Sec by email or on memory stick. If absent, leave with Hon Sec or committee member to be passed on.
External comp entries may require TIFF format & size as specified.

Prints submitted should be: –
Mounted on board 500 x 400 mm. (Smaller sizes will not be accepted)
Mounted and clearly titled. Max 2 prints in each category.
Titled on the back using a self-adhesive label and mark choice 1, 2, 3 or 4
Attach to top right hand corner.
Should conform to the named subject.
Names or initials should not be visible. (No markings allowed except the member’s number and print title.)

Commercial prints of author’s own work are allowed for all competitions.

Competitions will normally be judged by a neutral judge who will award ONE First, ONE Second, ONE Third, TWO Highly Commended and as many Commended as he/she feels suitable in each section.

Entries for competitions MUST be available to the Competition Secretary, or other named member, by the closing dates given for the Competition. Responsibility for this rests with the entrant. The Competition Secretary and/or Committee reserve the right to reject entries which they consider do not comply with the Rules.

Scoring as follows: –
First place SIX points
Second place FOUR points
Third place THREE points
Highly Commended TWO point
Commended ONE point
Prints and projections: – Commended and non-scoring images are eligible for re-entry into the competitions, but there must be a gap of at least one round between those entries. 1st 2nd & 3rd Places are not eligible for future club competitions. The same image cannot be used for club print and projection, colour & mono competitions.

Participation points will be awarded to each member who enters Competitions, excluding Trophy competitions. One point will be awarded per person for one or more Mono entries and one point per person will be awarded for one or more Colour entries. No person will be awarded more than two participation points per Competition.

Competition 1
The President’s Shield for Colour Projections.
The winner will have the highest cumulative total over the season’s competitions.
A maximum of two colour projections may be entered for each competition.

Competition 2
A plaque for Monochrome Projections.
The winner will have the highest cumulative total over the season’s competitions.
A maximum of two monochrome projections may be entered for each competition.

Competition 3
The Bill Perkins Cup for Monochrome Prints.
The winner will have the highest cumulative total over the season’s competitions.
A maximum of two monochrome prints may be entered for each competition.

Competition 4
The Brian Sawyer Shield for Colour Prints.
The winner will have the highest cumulative total over the season’s competitions.
A maximum of two colour prints may be entered for each competition.

The following Trophies are separate from the point scoring Competitions:

Competition 5
The Charles Marshman Memorial Trophy for a set of three prints of an Architectural subject. One overall winner from A or B group
Either monochrome or colour prints. Entries will be judged as a set of three and may be entered only once in this competition. Maximum 2 sets.

Competition 6
The Ron Cockerton Memorial Rose Bowl for a set of five projections depicting a Landscape, Seascape, Skyscape or Cityscape. One overall winner from A or B group
Judged as a set of four plus a fifth image of all four together in a postcard style, may be entered only once in this competition. Maximum 2 sets.

Competition 7
The Dicks Trophy for En-Prints. in 6”x4” or 7”x5” format only
Entry to this Competition is for associate members and “B” group members who have not entered any other designated competition.
Each member may enter up to two En-Prints marked on the back with the title and member’s Club number; no names or initials must be visible. No En-Print may be entered more than once in the competition and the photographs must have been taken in the preceding year. The popular vote of members present will decide the Winner of the Trophy.

Competition 8
The Nigel Trapnell Trophy for Wild Flora & Fauna of the world.
To be competed for annually.
Projections – One overall winner from A or B group.
A maximum of two projections may be entered.

The Alan Escott Cup
Awarded to non-committee members who are deemed to have been most
helpful to the club in the past year. Not awarded to same person in
successive years and not necessarily awarded every year.

WCPF Western Counties Photographic Federation
PAGB Photographic Alliance of Great Britain
RPS Royal Photographic Society
LRPS Licentiateship of the RPS
ARPS Associate of the RPS
FRPS Fellowship of the RPS
CPAGB Credit of the PAGB
DPAGB Distinction of the PAGB
MPAGB Master of the PAGB
APAGB Associate of the PAGB (Honorary)