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Attendance, Campouts & Summer Camp

Attendance

No scout will make every meeting and every campout. Family, church, and school activities often conflict with troop activities. High school sports often demand an inordinate amount of time. Yet, attendance is important none the less. As the Boy Scout Handbook puts it, "To gain full advantage of all that Scouting has to offer, you need to be present when things are happening. Take part in meetings, in planning activities, and in the fun of adventures. If you’re there, you can do your part to make your patrol and troop a success."  All scouts are appreciated whenever they can attend any event. Troop 370 has historically been a very active troop.

The strength of the troop depends on the attendance of its members. The troop activities fall into three primary areas of activities: Troop Meetings, Troop Outings, and Troop Service Projects. Being active in this troop means being active in all three of these important areas. It is not sufficient to attend only meetings---scouts that do quickly lose interest in the troop and leave. They also miss the "outing" part of scouting. It is not sufficient to attend only the outings---the meetings are used to teach important skills and allow the older scouts to teach and prepare the younger scouts for these activities. Likewise, the Troop Service Projects are where the second point of the Scout Oath, duty to Others, is put into practice.

The scout rank of Star, Life and Eagle, as well as Eagle Palms require an active participation level for rank advancement. For rank purposes, a minimum attendance of only 50% of the campouts , 50% of meetings and 50% of the service projects will be considered active participation. Scouts who involve themselves in other scout activities outside the troop, such as Order of the Arrow outings, OA ceremonies, scout summer camp counselor, High Adventure Treks, Den Chief activities, or other scout related activities may count those non-troop activities towards their overall participation level.

Scouts not meeting the 50% activity level in the three areas of activities will not meet a board of review until they fulfill this requirement. Scouts unable to meet the activity level as averaged since their last Board of Review may use the most recent six month period to average their participation level if that works to their benefit. For example, in the previous six months if a scout has attended only 3 outings, 12 troop meetings and made at least one service project event, he would meet the minimum activity level for advancement.. This level of participation is a minimum level, and in fact, if every scout in the troop participated only at the minimum level, the troop would come apart.

Troop Campout Procedures and Guidelines

Necessary Paperwork for Camping

As in all things, the fun doesn’t start until the paperwork is complete. This applies to the Boy Scouts as well. A Scout (or adult Scouter) will not be allowed to participate in any activity unless the following appropriate forms have been supplied. 

Health Forms

In order to provide better care for its members and to assist them in better understanding their own physical capabilities, the Boy Scouts of America recommends that everyone who participates in a Scouting event have an annual medical evaluation by a certified and licensed health-care provider—a physician (MD or DO), nurse practitioner, or physician assistant. Providing your medical information on this four-part form will help ensure you meet the minimum standards for participation in various activities. The four-part Medical and Health form is located on the Forms/Downloads Page.

Parental Permission

The TROOP 370 PARENTAL PERMISSION form is required before each activity. This form must have the parent's signature and contact information. If parents will not be home during the activity, the form must be completed so as to provide an address and phone number of a responsible individual that can be reached in an emergency. The forms are distributed at the Troop meetings prior to any activity needing such permission and it’s the Scout’s responsibility to get a copy and insure it is properly completed and turned in on time. The signed copies must be turned in at the Troop meeting before departure on any trip. A generic copy of the permission form is on the Forms/Downloads page.

Registration and Automobile Insurance

These forms must be completed annually by each driver so that they are covered by the Boy Scout liability insurance policy when driving Scouts to and from events.

Food for Campouts

Each boy pays for food at campouts. The money for a campout must be brought to the Monday troop meeting before a campout. The Scouts plan their own menu based upon the budget and determine quantities needed. This way the Scout serving as “Grubmaster” knows the number of participants and the quantity he needs to buy. The Scout that buys the food must stay within budget. All boys take turns buying food for the campouts. All receipts and leftover funds are turned over to the Scoutmaster after shopping. The Scout must be at the troop meeting the Monday night before a campout to be eligible to go on a campout. Last minute campout information is conveyed during this meeting, i.e.: weather updates. If there is a good reason for missing the meeting, call the Scoutmaster.

Summer Camp

Troop 370 attends an approved BSA Council Camp each summer for a week and a themed road trip about every four years. Details are normally announced in December. Every Scout should plan to attend camp with the troop. Summer camp is the most important program experience of the entire Scouting year. Any Scout wishing to attend an additional or alternate week is encouraged to do so. Arrangements must be made directly with the camp on an individual basis.

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