A. Requirements

From: Task Force Facilitation Team
Subject: Organizing Your Team: Requirements

Deliverables

Team Contract, signed by each team member.

Action Plan

Hold a team planning meeting. If you have a different team planning process you would prefer, talk it over with your team. Our goal is for every team to have a plan and agreement for how to work that plan. The details are up to you. One suggestion is to work with the following agenda:

i. Analyze your team members' skills.

ii. Define and assign roles (e.g. manager, time keeper, recorder, presenter, contributor, researcher.)

iii. Decide on a method for team communication and the sharing of files.

iv. Think of things that might go wrong and agree on what the team will do to recover.

v. Find a convenient time and location for team meetings.

vi. Write a team contract, and have each team member commit to it by signing it (this can be done by typing your name at the bottom indicating agreement if working online.) This contract delineates good team member behavior with regard to things like attendance at meetings, response to requests, meeting of deadlines, and review of other team members' work.

Note: Professional workplace teams sometimes enforce a rule where no one can talk for more then some agreed upon amount of time (e.g. 2 minutes). If your team agrees to apply this rule, agree on a non-verbal signal to indicate when someone's time is up. Also decide on what to do if the signal is ignored.